3 Orion Executive Assistant Jobs Hiring Near You

About this Opportunity:
As a Marketing Assistant, you will work in a key support role within Orion's Marketing team, providing high-level administrative and operational support to the Chief Marketing Officer (CMO) while also assisting the broader marketing leadership team across events, internal communications, public relations, content, media, and partner marketing initiatives. This hybrid role combines traditional executive assistant responsibilities with hands-on coordination and support across marketing functions. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, creative environment. They are proactive in managing competing priorities, comfortable handling confidential information, and eager to contribute to a high-performing team. This role offers exposure to many aspects of Orion's marketing strategy and is a great fit for someone interested in growing a career in marketing. As we continue to evolve and live our Orion values, we are looking for someone to grow with us.
Location:
It is anticipated that an incumbent in this role will work as a Hybrid employee, with three (3) or more days each week required on-site at one of the listed office locations.
Candidates should be located within a commutable distance to an office. Work location is subject to change based on business needs.
In this role, you'll get to:

• Manage the CMO's complex calendar, travel, and meeting logistics
• Prepare agendas, materials, and follow-up items for internal and external meetings
• Handle confidential information with professionalism and discretion
• Track key projects and action items, ensuring deadlines are met
• Coordinate expense reports and support with contract routing and documentation
• Provide coordination support across the marketing department, including events, public relations, internal communications, content and media
• Assist with marketing initiatives such as speaker bureau scheduling, event sponsorship logistics, sales event logistics, media buy documentation and media interview scheduling
• Maintain team calendars, project timelines and shared planning documents
• Support tracking of key marketing projects, deliverables, and communications
• Coordinate external vendor communications and logistics when needed
• Assist events team with internal and external event logistics, including scheduling, vendor coordination and onsite support
• Support culture-building initiatives and multi-day team meetings in partnership with marketing and events leadership
• Manage event and meeting materials, catering, A/V coordination and space reservations
• Track and manage contracts requiring executive review and approval

We're looking for talent who:

• Has a GED or high school diploma as required
• Has a Bachelor's degree in Marketing, Communications, Business, or related field as preferred
• Has a minimum of one (1) year of professional experience as required
• Has a minimum of one (1) year of marketing experience as preferred
• Has excellent time management and organizational skills
• Manages multiple priorities with urgency and accuracy
• Has excellent verbal, written, and interpersonal communication skills
• Has strong event planning and budget management skills
• Coordinates and executes complex meetings and multi-day team events
• Shows high attention to detail, organization, and follow-through
• Is willing to travel up to 5% annually as required
• Owns and manages relationships with stakeholders directly and works effectively with people at all levels in an organization

#LI-AP1
#LI-Onsite
#LI-Hybrid
Recommended Skills:
Client-Centric, Effective Written Communication, Innovation, Technical Proficiency, Time Management, Work Collaboratively
Salary Range:
$23.57 - $34.20
The pay listed in this posting indicates the estimated pay at the time of this posting; however, may vary depending on geographic location, job-related knowledge, skills, and experience. In addition, Orion offers a competitive benefits package which includes health, dental, vision, and disability coverage on day one, 401(k) plan with employer match, paid parental leave, pet benefits including pawternity leave and pet insurance, student loan repayment and more.
About Us
At Orion, we achieve our best work when we support one another, staying personally accountable to each other and the clients we serve. We create a welcoming environment where everyone is respected, valued, and heard. Our commitment to create raving fans ensures we consistently exceed client expectations. Thinking differently is in our DNA-we innovate always, push boundaries, and reject the status quo to deliver transformative outcomes. Together, we support one another and see it through to success, driving our collective achievements and those of our clients.