60 Engine Logistics Coordinator Jobs Hiring Near You

Location: Vestal, NY Category: Professional & Support Staff Job Type: Full-time Posted On: Tue Aug 4 2026 Job Description:

Binghamton University is seeking an experienced professional to serve as Administrative Coordinator for the National Science Foundation (NSF) Energy Storage Engine in Upstate New York. Led by Binghamton University, the Engine brings together premier R&D universities and educational institutions, industry, economic development and community organizations, and government agencies to grow a leading battery technology ecosystem in Upstate New York with regional and national impacts.

The Administrative Coordinator will serve as a central resource for the Engine's leadership team and play a critical role in supporting the organization's day-to-day operations, leadership activities, events, and engagement with external partners and stakeholders. Reporting to the Engine CEO, the coordinator will be part of a team of highly skilled, dynamic and dedicated professionals advancing research, innovation, entrepreneurship, workforce and economic development under a nationally prominent high-visibility program.

The Administrative Coordinator will be responsible for three primary areas:

• Coordinating schedules, meetings, and activities for the Engine's leadership team, including engagements with external partners and stakeholders.

• Coordinating and supporting key internal and external events, meetings, and special projects.

• Serving as a primary administrative point of contact for the Engine and CEO with partners, stakeholders, and other constituents.

This position requires strong organizational skills, sound judgment, initiative, and the ability to manage competing priorities in a fast-paced, highly decentralized environment spanning multiple geographically dispersed organizations. The ideal candidate is a proactive, resourceful, and detail-oriented professional who can anticipate needs, solve problems independently, and maintain a positive, highly professional, collegial, and mission-driven approach. The successful candidate will be comfortable working with senior leaders and a diverse range of internal and external stakeholders and will bring a high level of discretion, professionalism, and follow-through to the role.

Key Responsibilities

Calendar & Schedule Management

• Manage complex executive calendars and coordinate schedules across multiple leaders, organizations, and time zones as needed.

• Evaluate incoming meeting requests, exercise independent judgment in prioritizing commitments, and identify scheduling conflicts and solutions.

• Coordinate meetings with internal teams, external partners, stakeholders, and other constituents.

• Anticipate scheduling needs and make timely, seamless adjustments as priorities change.

Event & Meeting Management

• Plan and coordinate the logistics and execution of on-site leadership, governance, and partner meetings, workshops, NSF site visits, and other organizational events.

• Manage invitations, meeting materials, agendas, communications, and follow-up activities.

• Coordinate venues, catering, technology, facilities, scheduling, travel, and other logistical requirements to ensure a seamless experience for participants.

• Submit and track work orders for facilities, telecommunications, catering, and other event-related needs.

• Support the planning and execution of external conferences, community-facing events, and other high-profile activities throughout Upstate New York.

• Attend and support Engine events as needed, including serving as an Engine representative at external events and providing on-site coordination and logistical support.

Travel & Expense Coordination

• Coordinate comprehensive travel arrangements for the CEO and Engine leadership team members at Binghamton University.

• Develop efficient travel itineraries and arrange flights, lodging, ground transportation, conference registrations, and other travel-related needs.

• Coordinate expense reporting and reimbursement ensuring timely and accurate submission documentation.

• Anticipate and resolve travel-related issues to ensure smooth and efficient executive travel.

Office & Administrative Operations

• Oversee day-to-day office administration and operations to support an efficient, professional, and well-functioning work environment.

• Serve as a responsive resource for administrative inquiries from internal and external stakeholders.

• Manage mail, packages, office supplies, and other administrative resources.

• Submit and track work orders related to facilities, telecommunications, and other office needs.

• Identify opportunities to improve administrative processes, systems, and workflows.

Additional Responsibilities

• Support special projects and organizational initiatives assigned by the CEO and leadership team.

• Prepare, proofread, and edit correspondence, documents, presentations, reports, agendas, and other materials as needed.

• Handle sensitive, proprietary, and confidential information with a high degree of discretion and professionalism.

• Build effective working relationships across the Engine and its partner organizations.

Job Requirements:

• Bachelor's degree with a minimum of five years of progressively responsible experience providing administrative support at senior organizational levels.

• Advanced proficiency with Google Workspace, Microsoft Office Suite, and Zoom.

• Demonstrated ability to work independently, exercise sound judgment, and function effectively as part of a collaborative team.

• Experience working effectively in a distributed or decentralized organizational environment.

• Demonstrated ability to collaborate and interact effectively with diverse stakeholders at all levels of an organization.

• Exceptional organizational, time-management, prioritization, and problem-solving skills.

• Demonstrated ability to manage multiple high-priority assignments while maintaining accuracy and attention to detail.

• Ability to handle sensitive, proprietary, and confidential information with discretion.

• Excellent written and verbal communication skills.

• A high level of professionalism, initiative, responsiveness, and follow-through.

• Occasional travel within New York State to support Engine events and activities.

Preferred:

• Experience working with institutional software systems, workflow management platforms, or similar administrative systems.

• Experience with project management and coordination of complex initiatives.

• Experience planning and supporting large-scale, high-profile events.

• Experience drafting, proofreading, and editing professional documents, presentations, reports, and other communications.

• Experience working in higher education, research, economic development, innovation or other mission-driven environments.

Additional Information:

Salary: $75,000 annually. Note: This position is currently funded through February 28, 2027 with the possibility of renewal based on continued program funding.

Employee Benefits: The Research Foundation for the State University of New York offers a comprehensive benefits package (https://benefits.rfsuny.org/) that is a valuable part of total compensation. This includes medical, dental, vision, dependent care subsidy and other benefits such as SUNY Tuition Assistance. Furthermore, our 10 Perks of Working at the RF (https://www.rfsuny.org/about-us/careers/) provides an at-a-glance view of our top benefits that make us a great place to work.

Research Foundation Commitment to Equal Employment Opportunity

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.

Binghamton University is a tobacco-free campus.