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Executive Assistant

Disney Music Group is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide executive support, departmental coordination, facilities back up support, administration support, and operational support for senior leadership within the organization. These leaders include SVP, Commerce & Digital and the VP, Sales & Digital, as well as ad hoc other executives and leaders within those teams.

This role serves as a central point of coordination across Commerce, Sales, Digital Marketing, emerging technology, and external business partners. This role will provide administrative support to senior leaders.

Reporting directly to the SVP, Commerce & Digital, the ideal candidate will be a resourceful self-starter who thrives in a fast-paced environment, exercises sound judgment, manages confidential information with discretion, and demonstrates exceptional communication, organizational, and problem-solving abilities.

Responsibilities:

• Provide day-to-day administrative support for senior executives, including:
• Calendar management
• Meeting scheduling and coordination
• Travel arrangements
• Expense reporting
• Correspondence management
• General office administration
• Coordinate department meetings, presentations, conference calls, and special events.
• Maintain organized physical and electronic filing systems.
• Exercise professionalism and discretion when handling confidential information.
• Serve as departmental Record Retention Coordinator.
• Coordinate visitor access, parking accommodation, and security requests.
• Update and maintain workplace resources, partner contact lists.
• Provide back up support for routing and processing invoices for payment.
• Support special projects and departmental initiatives.

Basic Qualifications:

• 2+ years of experience supporting executives, administration, project coordination, or similar functions.
• Previous experience in a professional office environment.
• Advanced proficiency in Microsoft Office Suite, including Teams, Excel, Word
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational, project management, and time-management abilities.
• Demonstrated ability to prioritize multiple responsibilities and meet competing deadlines.
• Strong attention to detail and commitment to accuracy.
• Proven ability to manage confidential information with discretion.
• Ability to work independently while maintaining strong collaboration across teams.
• Strong problem-solving, analytical, and decision-making skills.
• Ability to build and maintain positive relationships with stakeholders at all levels of the organization.
• Positive attitude, flexibility, and willingness to support evolving business needs.

The hiring range for this position in Burbank, CA is $79,400.00 to $106,400.00. per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

The music is the soundtrack of our lives – from your favorite hits by popular artists to beloved tunes from films like Mary Poppins and Frozen. Find the music that rocks your world right here at the Disney Music Group (DMG), headquartered in Burbank and home to Hollywood Records, Walt Disney Records, Disney Music Publishing and Disney Concerts. DMG releases film and television soundtracks from the world's biggest entertainment brands, including Disney, Pixar, Marvel, the legendary Star Wars, ABC and Disney Channel, alongside pop, dance, family music and the catalog of classic rock band Queen. DMG is also an innovator in music distribution and live concerts. If music is your passion, come be a part of the team that brings it to ears all over the world.

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Hollywood Records, Inc, which is part of a business we call Disney Music Group.

Hollywood Records, Inc is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.