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Job Title:                      Soccer Club Registrar

Department:              DISC

Reports To:                  Soccer Director

FLSA Status:                Part-Time, Non-Exempt, $16.50/hour

POSITION FOCUS

Under general direction of the Soccer Director, this position provides administrative support to help plan, organize, administer, and promote all activities related to MidState travel programs, camps and clinics.

SUPERVISORY RELATIONSHIPS:

This position does not have any supervisory responsibilities.

ESSENTIAL JOB DUTIES include the following. Other duties may be assigned.

• Provide administrative support for the MidState travel & recreational soccer programs.
• Plan, organize, administer, and promote MidState soccer club as well as assist with organization of Illinois Alliance program
• Maintain records, organize sponsorship/fund-raising activities, establish and maintain an informational system for MidState.
• Coordinate & submit payroll for employees.
• Help maintain a timeline of events (dates for programs, registrations, etc.)
• Create and maintain email and mailing distribution lists in constant contact
• Monitor registration numbers, make suggestions on class cancellation/expansion
• Work with uniform coordinator & vendors to help with ordering of uniforms & apparel and assist with distribution to teams/coaches
• Process paperwork for travel soccer park district payment plans and waivers
• Process paperwork for SLYSA (league) and tournaments
• Assist with administering annual Midstate Cup & 4v4 indoor futsal tournament
• Supervise Booster Club transactions/account
• Request flyers/posters/ads/press releases
• Help prepare program participant information materials
• Arrange and secure program space
• Work with Team Parent Representatives
• Assist in directing tryouts
• Recruit / coordinate volunteers for tournaments/events
• Pursuing sponsorship opportunities
• Update Midstate website & other social networking sites
• Oversee volunteer groups assisting with concessions sales

MARGINAL JOB DUTIES

• Secure hotels for travel
• Help purchase supplies, materials and equipment
• Accurately prepare purchase orders & other financial paperwork
• Monitor cash intake at point-of-sale programs/activities
• Pursue public radio & media appearances to promote the club program & events

 

• Supervise photo arrangements

REQUIRED KNOWLEDGE, ABILITIES & SKILLS:

• Ability to use a computer for email, and accessing the internet
• Ability to cooperate with and interpret Park District philosophies in relation to governmental, public and private groups or agencies, and to the general public
• Capacity to maintain positive and effective working relationships with supervisors and subordinate employees
• Ability to work harmoniously with coaching staff, fellow employees, patrons.
• Capacity to utilize effective time management skills and be able to work under the stress of multiple deadlines, requests from others and interruptions, with accuracy
• Ability to work in a team atmosphere, promoting positive work relations with both internal and external customers
• Proficiency to read and write in English, and organize effectively
• Ability to communicate effectively within various settings, from one-on-one to group configurations
• Capacity to maintain self-control and composure in difficult situations

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION, EXPERIENCE AND TRAINING

• Bachelor's degree (B. A.) from four-year college or university preferred; or two years related experience and/or training; or equivalent combination of education and experience.
• Must be proficient at Microsoft Office software, including Word, Excel, PowerPoint, etc.

HOURS: Typically, 25-29 hours a week in an office environment with moderate noise levels. Typical office days include Tues/Wed/Thur and some occasional evenings/weekends, but there is flexibility in the schedule.

 

PHYSICAL AND ENVIRONMENTAL CONSIDERATIONS:

Sitting  frequently                                          Walking  occasionally Standing - occasionally Lifting  light,0  25 lbs. occasionally

Lifting- 25-50lbs occasionally

Stooping  occasionally

Reaching  occasionally

Driving  occasionally

Kneeling  occasionally

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to sit. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.