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60 Chapter Office Administrator Jobs Hiring Near You

IANS

Office Administrator

Boston, MA · On-site

$30 - $35/hr

The Office Administrator will help keep IANS's new Boston headquarters at 125 High Street running ... Join a collaborative, high-growth company as IANS expands into its next chapter as an AI-native ...

Real Property Management - Greater Madison

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Leasing Agent and Office Administrator

Madison, WI · On-site

$40K - $45K/yr

Your office duties will also include office administration, supplies/inventory monitoring, and ... WI Statute Chapter 704 (LANDLORD AND TENANT law) Wisconsin Legislature: Chapter ATCP 134 ...

Real Property Management - Greater Madison

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Leasing Agent and Office Administrator

Madison, WI · On-site

$40K - $45K/yr

Your office duties will also include office administration, supplies/inventory monitoring, and ... WI Statute Chapter 704 (LANDLORD AND TENANT law) Wisconsin Legislature: Chapter ATCP 134 ...

Care to Learn

Chapter Services Manager

Springfield, MO · On-site

... Office and assigned Chapters, including Springfield Public Schools. * Build and maintain strong relationships with Chapter Liaison (These individuals are: school nurses, counselors, administrators ...

Care to Learn

Chapter Services Manager

Springfield, MO · On-site

$35K - $45K/yr

... Office and assigned Chapters, including Springfield Public Schools. * Build and maintain strong relationships with Chapter Liaison (These individuals are: school nurses, counselors, administrators ...

Care to Learn

Chapter Services Manager

Springfield, MO · On-site

$35K - $45K/yr

... Office and assigned Chapters, including Springfield Public Schools. * Build and maintain strong relationships with Chapter Liaison (These individuals are: school nurses, counselors, administrators ...

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Office Administrator

IANS

Boston, MA • On-site

$30 - $35/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Compensation: $30-35/hour (30 hours per week, non-exempt). 

On-site presence is required given the nature of the role; on-site 4-5 days/week at our new Boston office.

About the Opportunity:

The Office Administrator will help keep IANS's new Boston headquarters at 125 High Street running smoothly each day. This role owns the operational details of the office - including supplies, conference rooms, vendor coordination, meeting and event support, and candidate/visitor experience - while partnering closely with the EA/Office Manager and People team to create a welcoming, organized, and high-functioning workplace.

What You'll Do:

  • Office operations: Own the day-to-day upkeep of the office (supplies, kitchen, conference rooms) and serve as first point of contact for building management and facilities issues in our new space
  • Support candidate interview days by preparing rooms, greeting candidates, coordinating visitor logistics, and partnering with the recruiting team on scheduling-related needs.
  • Meeting & event support: Coordinate conference room scheduling, set up for internal meetings, all-hands, and team events, and manage catering orders
  • Vendor coordination: Liaise with office vendors (cleaning, maintenance, food/beverage, supplies) and manage related invoices/purchase orders
  • Administrative support: Assist with light admin tasks - onboarding logistics for new hires (desk setup, welcome packets), expense processing, and general office requests
  • Culture & experience: Help plan and execute employee experience initiatives (birthdays, holidays, team celebrations) that reinforce a strong in-office culture
  • Proactively identify and resolve office needs before they become issues, using sound judgment and a service-oriented mindset.

What You Bring:

  • High school diploma required; Associate's or Bachelor's degree preferred
  • 2-4 years of experience in an office coordination, administrative, hospitality, workplace experience, or facilities-support role, ideally in a professional services or corporate environment.
  • Interpersonal Skills: Warm, professional demeanor; strong verbal and written communication; discretion when handling sensitive or confidential information; collaborative and comfortable working across multiple stakeholders (recruiting, EA/Office Manager, broader team)
  • Proficiency with Microsoft Office/M365 (Outlook, Word, Excel), including calendar management
  • Strong organizational skills and attention to detail
  • Comfortable managing multiple priorities and competing schedules in a fast-paced environment
  • Basic familiarity with scheduling or office management tools

Why Join Us?

Impact: Play a visible role in creating a welcoming, well-run Boston office and a strong candidate and employee experience.

Culture: Join a collaborative, high-growth company as IANS expands into its next chapter as an AI-native organization.

Benefits: Competitive compensation, comprehensive benefits, and professional development opportunities in our new Financial District workspace.

Apply