Writing Assistant Jobs in California (NOW HIRING)

Company: IPS Group, Inc. is a design, engineering and manufacturing company focused on low power wireless telecommunications and parking technologies. IPS manufactures its products locally and has been delivering world-class solutions to the telecommunications and parking industries for 25 years. The company is best known for their patented credit card enabled, solar powered single-space parking meter and web-based management system.

Job Summary

We are seeking a detail-oriented and tech-savvy Proposal & Technical Writing Manager to lead our bid writing efforts and assist with technical copywriting. This individual will be responsible for owning and managing the entire bid and proposal process, while also working to enhance automation and efficiency through AI tools.

You’ll be the primary architect of our proposals, bringing both writing skills and strategic insight to the table, and you will collaborate closely with cross-functional teams, including Sales, Marketing, Product, and Engineering.

Essential Duties and Responsibilities:

• Develop, write, and edit compelling RFP/RFI responses and proposals in coordination with internal teams.
• Own the end-to-end proposal process, including deadline management, formatting, editing, and compliance.
• Implement and leverage AI tools (such as generative AI platforms and automation software) to streamline content development, track common responses, and build scalable templates.
• Maintain and update a centralized content library for proposal content, case studies, and technical documentation.
• Analyze past proposals to identify areas for improvement in messaging, efficiency, and win rate.
• Work closely with subject matter experts to translate technical content into clear, persuasive language.
• Establish scalable workflows and best practices for proposal automation.

Qualifications and Skills:

• 3–5+ years of experience in proposal writing, technical writing, or grant writing—ideally in the technology, transportation, or infrastructure sectors.
• Strong understanding of government or enterprise RFP processes.
• Experience using AI tools (e.g., ChatGPT, Claude AI) to assist in content generation or document automation.
• Exceptional written communication and editing skills.
• Self-starter comfortable managing solo projects with minimal supervision.
• Ability to work collaboratively with cross-functional stakeholders.
• Experience with proposal software tools (e.g., Loopio, Responsive.io) is a plus.

Education and Experience:

• Bachelor's degree in English, Communications, Technical Writing, or related field.
• Familiarity with parking, municipalities, or urban mobility industries.

Physical Demands, Equipment, and Machinery

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

Ability to perform work on a desktop or laptop computer requiring manual dexterity to operate keyboards, fax machines, calculators, photocopying equipment and multi-line phone. Ability to sit for long periods of time, concentrate on a task without being distracted and look at a computer screen to see details at close range.

Work Environment

The work environment described here is representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

The position may be remote, with regular visits to the IPS headquarters in San Diego as needed. The environment is clean and typically free from dust and hazardous materials. This indoor environment is temperature controlled.

Note: The above statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in this classification. Nothing in the job description restricts IPS Group, Inc. from the right to change, assign, or reassign duties and responsibilities at any time for any reason. Furthermore, they do not establish a contract for employment as this is an "AT-Will" employer. It is the policy of IPS Group, Inc. not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, sexual orientation, or veteran status.

An Equal Opportunity/Affirmative Action Employer—M/F/D/V

$100k - $120k/yr.