Workforce Operations Manager Jobs in Santa Clara, CA

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. 

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We have an opening for a Workforce Operations Administrator to support the Laser Systems Engineering and Operations (LSEO) Division within the Engineering Directorate. LSEO is a large, complex division of more than 700 employees with a broad range of workforce activities, varied work schedules, and a high annual volume of hiring, attrition, job reclassifications, interviews, and personnel actions.

You will serve in a key administrative operations role supporting division workforce planning, personnel process coordination, organizational data management, and performance cycle execution. You will also support the development of automated administrative processes and workflows, including use of Power Automate, to improve efficiency, standardization, and consistency. You will work closely with the Division Administrator, division leadership, section leaders, first line supervisors, Human Resources, Staff Relations, and other administrative professionals to help ensure timely, accurate, and compliant execution of workforce-related processes across the division.  This position is in the Laser Systems Engineering and Operations (LSEO) Division, within the Engineering Directorate.

This position requires full-time on-site presence due to the nature of the work. 

In this role, you will

• Coordinate division workforce administration activities, including tracking and supporting job reclassifications, workforce reviews, personnel actions, organizational changes, and related process milestones.
• Support division-wide performance evaluation and salary administration processes by maintaining schedules, monitoring status, tracking completion, and coordinating required documentation and follow-up actions.
• Collect, validate, interpret, and analyze workforce and organizational planning data in support of division staffing, planning, and management decision-making.
• Prepare reports, summaries, metrics, and status updates related to workforce planning, staffing actions, organizational changes, and other administrative operations.
• Coordinate monthly organizational chart update activities, validate roster and reporting information, and work with division leadership and supervisors to ensure organizational data is current and accurate.
• Review and execute personnel-related administrative activities for a variety of workforce actions, ensuring compliance with applicable policies, procedures, regulations, and laws.
• Assess adherence to administrative processes and procedures, identify issues, recommend improvements, and help implement corrective actions to increase consistency and effectiveness.
• Serve as a resource to supervisors and managers on workforce-related administrative processes, deadlines, documentation requirements, and division office procedures.
• Research information, gather data, and prepare summaries for management review and decision making.
• Coordinate with Human Resources, Staff Relations, Payroll, and other institutional partners on personnel and organizational matters as needed.
• Assist in the development, improvement, and standardization of administrative tools, trackers, templates, and procedures used to support division workforce operations.
• Develop and support automated administrative processes and workflows using Power Automate and related tools.
• Perform other duties as assigned.

• Ability to obtain and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Associate degree in a related field, or equivalent combination of significant related education and experience.
• Experience coordinating multiple work activities and multi-faceted internal processes in a business, operations, workforce, or organizational support environment.
• Working knowledge of personnel administration principles, administrative policies and procedures, and compliance requirements related to personnel administration.
• Experience researching, interpreting, and applying policies and procedures.
• Experience gathering, validating, organizing, and analyzing data and preparing reports for management use.
• Experience using business systems, databases, spreadsheets, and Microsoft Office applications at an advanced level.
• Effective organizational skills with demonstrated ability to manage multiple priorities, deadlines, and changing requirements with attention to detail.
• Effective interpersonal, verbal, and written communication skills and the ability to work with all levels of staff and management.
• Ability to work independently, exercise sound judgment, and handle sensitive information with discretion.
• Experience supporting workforce planning, organizational management, performance cycle administration, salary administration, or personnel action coordination in a large organization.
• Experience developing automated workflows or process improvements using Power Automate.

Qualifications We Desire

• Bachelor's degree in a related business, operations, or organizational field.
• Experience working with Human Resources, Staff Relations, Payroll, and administrative support systems in a complex operational environment.
• Experience developing metrics, dashboards, trackers, or reports to support workforce planning and management decisions.
• Experience supporting organizations with multiple work schedules, high staffing volume, and complex personnel processes.
• Experience identifying and implementing administrative process improvements.

Pay Range

$94,560 - $115,728 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

#LI-Onsite

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.