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Workflow Jobs in Arizona (NOW HIRING)

Opensity Solutions

Legal Workflow Coordinator

Phoenix, AZ · On-site

$46K - $61K/yr

The Workflow Coordinator delivers high quality customer service by coordinating requests and completing related administrative responsibilities. This role partners closely with other Coordinators and ...

K2services

Legal Workflow Coordinator

Phoenix, AZ · On-site

$46K - $61K/yr

The Workflow Coordinator delivers high quality customer service by coordinating requests and completing related administrative responsibilities. This role partners closely with other Coordinators and ...

Basata

AI Workflow Engineer

Tempe, AZ · On-site

AI Workflow Engineer Full-Time | Tempe, AZ About Basata At Basata, we're rethinking the way healthcare practices get work done. Our AI-powered tools help automate the repetitive, time-consuming tasks ...

Abbott

Workflow Coordinator I

Phoenix, AZ

Position Overview The Workflow Coordinator manages the entire workflow of patient samples to ensure quality and turnaround times are met. This will include close partnership with laboratory staff and ...

New

Abbott

Workflow Coordinator I

Phoenix, AZ

Position Overview The Workflow Coordinator manages the entire workflow of patient samples to ensure quality and turnaround times are met. This will include close partnership with laboratory staff and ...

New

Basata

AI Workflow Engineer

Tempe, AZ · On-site

AI Workflow Engineer Full-Time | Tempe, AZ About Basata At Basata, we're rethinking the way healthcare practices get work done. Our AI-powered tools help automate the repetitive, time-consuming tasks ...

City of Mesa

ERP Role and Workflow Analyst I/II

Mesa, AZ · On-site

$77K - $113K/yr

The ERP Role and Workflow Analyst I class will be expected to gain a practical understanding of the City's organizational structure and significant business processes in order to accurately ...

NEOGOV

ERP Role and Workflow Analyst I/II

Mesa, AZ · On-site

NEOGOV is seeking an ERP Role and Workflow Analyst I/II to support the City of Mesa's ERP solution. The role involves administering and maintaining system permissions and workflows, assisting users ...

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Workflow information

What is a workflow specialist?

Workflow specialists are professionals who design, analyze, and optimize business processes to improve efficiency and productivity within an organization. They use specialized tools and software to map out existing workflows, identify bottlenecks, and recommend solutions for smoother operations. Workflow specialists often collaborate with various departments to implement changes and ensure that processes align with business goals. Their work helps organizations reduce costs, streamline tasks, and enhance overall performance.

What are the key skills and qualifications needed to thrive as a workflow manager, and why are they important?

To thrive as a Workflow Manager, you need expertise in process optimization, project management, and a solid understanding of business operations, often supported by a degree in business or a related field. Familiarity with workflow automation tools (such as Asana, Monday.com, or Jira), data analysis software, and sometimes certifications like Lean Six Sigma are highly valued. Strong communication, problem-solving, and leadership skills help you coordinate teams and drive efficiency improvements. These skills are crucial to ensure streamlined operations, minimize bottlenecks, and enhance productivity across the organization.

How does a workflow specialist typically collaborate with other departments to optimize processes?

A Workflow Specialist works closely with teams across the organization, such as IT, operations, and management, to identify inefficiencies and streamline business processes. Collaboration often involves leading process-mapping sessions, gathering feedback from end-users, and coordinating with technical staff to implement automation solutions. This cross-functional approach helps ensure that new workflows meet the needs of all stakeholders and align with company objectives. Regular communication and project updates are key to successful collaboration in this role.

What is the difference between Workflow vs Data Analyst?

AspectWorkflowData Analyst
Required CredentialsVaries; often no formal certification requiredBachelor's degree in data science, statistics, or related field; certifications like CAP or Microsoft Data Analyst often preferred
Work EnvironmentProject-based, process improvement teams, or operations departmentsOffice setting, primarily working with data tools and software
Employer & Industry UsageUsed across industries for process management and optimizationCommon in finance, marketing, healthcare, and tech sectors for data analysis
Search & Comparison IntentUnderstanding process management rolesAnalyzing data to inform business decisions

Workflow professionals focus on designing, analyzing, and improving business processes, often working across teams to optimize operations. Data Analysts interpret and analyze data sets to support decision-making. While both roles involve data and process understanding, Workflow roles emphasize process improvement, whereas Data Analysts focus on data interpretation and reporting.

What are the most commonly searched types of Workflow jobs in Arizona?

The most popular types of Workflow jobs in Arizona are:

Workflow jobs near you
Infographic showing various Workflow job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 2% Temporary, and 2% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution.

Legal Workflow Coordinator

Phoenix, AZ • On-site

Opensity Solutions
See more jobs at Opensity Solutionsexternal

$46K - $61K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 22 days ago

Job description

About Us:
Opensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.
Our Mission:
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
The Workflow Coordinator delivers high quality customer service by coordinating requests and completing related administrative responsibilities. This role partners closely with other Coordinators and Supervisors to ensure smooth handoffs to processors and consistent, high quality. service. The Workflow Coordinator takes a proactive approach to identifying team needs, recommending improvements, and supporting staff to maintain strong working relationships and service standards. This position is based at an Opensity Facility.
RESPONSIBILITIES
  • Provide exceptional customer service to attorneys and staff utilizing the Word Processing Department through professional, responsive, and detail-oriented communication.
  • Manage, monitor, and prioritize workflow during assigned shifts to meet attorney deadlines and service expectations.
  • Perform Document Specialist duties as required, based on workload and business needs.
  • Coordinate workflow transitions across shifts using Shift Status emails, written instructions, and verbal communication to ensure continuity of service.
  • Communicate effectively through work requests, email, telephone, and messaging platforms to support timely and accurate job completion.
  • Collaborate with Supervisors and fellow Coordinators to maintain, update, and implement departmental procedures and documentation.
  • Escalate operational issues, potential risks, and employee relations concerns to the Supervisor in a timely and professional manner.
  • Support additional document processing initiatives, firm projects, and departmental functions as assigned.

REQUIREMENTS
  • Associate degree, secretarial degree, or equivalent combination of education and experience.
  • Five or more years of experience in a legal document production environment and or legal secretarial role.
  • Working knowledge of legal terminology and familiarity with a law firm environment.
  • Advanced proficiency with Document Management Systems and Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
  • Strong spelling, grammar, punctuation, and proofreading skills.
  • Demonstrated ability to organize, prioritize, and manage multiple assignments in a deadline driven environment.
  • Self-directed with strong initiative and the ability to work independently with minimal supervision.
  • Proven ability to perform effectively under pressure while maintaining accuracy and quality.
  • Excellent communication, interpersonal, teamwork, and customer service skills.

The Compensation range for this role is up to 29.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
#INDHP
Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

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