Wellspace Jobs (NOW HIRING)

Accounts Receivable Coordinator

Department/Care Stream: Accounting

LIA Reporting Structure

Timecard Approver: Accounting Manager

Primary: Accounting Manager          

Secondary: VP of Finance

Status: Full-Time

FLSA: Non-Exempt

Location: Admin Center

Pay Range: $24.90 - $32.37/hr

EEO-1: Professional
 

Organization Information

WellSpace's mission is "achieving regional health through high quality comprehensive care." We believe that everyone deserves to be seen, no matter who you are, where you come from, where you work or what place you call home. At WellSpace, we see you!  

We are driven to serve the whole person through comprehensive, integrated care, spanning medical, dental, behavioral health, and supportive services across the region. We do this by building a team of exceptional colleagues who are dedicated to our mission and becoming part of the communities we serve. 

As the region's largest Community Health System, WellSpace utilizes a Confluence Model to integrate an internal network of healthcare modalities, including Federally Qualified Health Centers (FQHC), Certified Community Behavioral Health Center (CCBHC), Drug Medi-Cal and Specialty Mental Health programs, California's second largest 988 Suicide and Crisis Lifeline Center, an independent Risk Bearing Organization (WellSpace Nexus), and more into a seamless confluence of care.

To ensure the highest quality of care, WellSpace is accredited by the Joint Commission for Ambulatory Care, Behavioral Health and as a CCBHC. Further, it is certified by the Joint Commission as a Primary Care Medical Home and a Behavioral Health Home. WellSpace's crisis programs are accredited by the American Association of Suicidology and the International Council for Helplines. 

Position Summary

The Accounts Receivable Coordinator supports the financial and administration operations of WellSpace Health, ensuring financial stability and transparency. This role performs various accounting functions, including but not limited to processing daily financial transactions such as patient claims and capitation receivables, grant payments, grant billing, financial reports, and general ledger maintenance. This role ensures accuracy and compliance with organizational policies, grant requirements, and generally accepted accounting principles (GAAP).

Required Qualifications

• Associate’s degree preferred or some college-level accounting courses with relevant accounting work experience preferred.
• 2+ years experience in accounting preferred and grant billing experience is a plus.
• Proficiency in Microsoft Word and Excel required; experience with accounting software (Sage Intaact is preferred but not required).
• Strong clerical, problem-solving, analytical, time management, and organizational skills.
• Strong written and verbal communication and interpersonal skills.
• Strong attention to detail and commitment to accuracy.
• Must be punctual, reliable, a quicker learner, and flexible to thrive in a team setting or independently.

• Commitment to HIPAA and ability to abide by standards of professional ethics and maintain confidentiality.
• Adherence to infection control procedures, including but not limited to, standard precautions of temperature monitoring, hand washing, symptom self-monitoring, masking and social distancing.
• Assist and support the Center/Department/Program to meet standards of High Reliability.

Essential Responsibilities

• Record daily cash receipts and reconciliation of the accounts receivable ledger to ensure all payments are accurately accounted for and posted, including daily EFTs, deposits, checks, cash, and credit cards.
• Assist in the monthly preparation of assigned grant and contract billings, financial reports, compliance documents, and coordinating with various departments to ensure accuracy and completeness.
• Support the month-end close process by assisting with general ledger reconciliations, recurring journal entries, grant allocations, and other assigned tasks.
• Perform administrative tasks such as processing incoming mail, conducting research, sending payment inquiries and requests for supporting documentations.
• Prepare monthly reports outlining payments, incentives and adjustments for various financial agreements or funding sources and other related tasks as assigned.
• Maintain aging reports and follow up with external agencies on past due balances.
• Assist with the annual audit preparations.
• Participate in cross-training and support team with task coverage for other team members as required.
• Support the department with record-keeping and ensure compliance with internal controls, policies, and regulations, including GAAP.
• Assist the Accounting Manager with other departmental tasks and projects as assigned.

Benefits

Successful candidate will receive regionally competitive salary, above average health benefits at reduced costs, company paid life insurance & long-term disability insurance, additional voluntary retirement plan with company match and no vesting schedule requirement.

• Paid bereavement and jury duty leave
• 11 paid holidays per year
• Paid time off
• Paid sick leave
• Flexible Spending Program
• Company paid malpractice insurance for all providers
• Professional development hours offered annually

Physical Demands and Work Environment

The work environment is characteristic of a medical clinic environment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands and arms to reach.  The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.   The employee must also possess hearing and speech to communicate in person and over the phone.  The noise level in the work environment is usually quiet.

The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves or their homes. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care.  The employee may also be exposed to bodily fluids (blood, urine) and hazardous chemicals.

WellSpace Health is committed to the principals of equal employment.  We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.  It is the intent of WellSpace Health to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state or local laws.  WellSpace Health is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.