Weekend Virtual Assistant Jobs in Naperville, IL

Department
ESA International Admissions
About the Department
The Office of College Admissions has a staff of over 40 people, most of whom are Admissions Counselors. They manage marketing to, and recruitment of, prospective students as well as the admissions process for first year and transfer students into The College, summer programs for high school students, and select master's admissions programs. The Admissions Office is a forward-facing department often providing the first impression of UChicago to visitors in-person and virtually as well as telephonically and via email engagement. This Office is responsible for bringing to campus a class of students with a diverse set of backgrounds who are prepared to take on rigorous academics while engaging with the University, surrounding neighborhood, and city of Chicago. For more information, please visit our site http://www.collegeadmissions.uchicago.edu.
Job Summary
The ideal candidate for this position will draw on knowledge and experience of the admissions process to support the work of Enrollment and Student Advancement related to Master's Admissions. Assistant Directors are expected to work well both individually and in teams, to problem solve, manage projects, and act as a positive representative of the University of Chicago. All Admissions staff members act as a first line of engagement for prospective students and manage general recruitment and application review responsibilities in addition to managing other projects within various teams.
Responsibilities

• Manages an admissions portfolio and is the primary evaluator of applications for admission related to a specific subject area and/or territory.
• Recruits and/or evaluates applicants for master's admission by interviewing, reading applications and summarizing evaluations. Completes these tasks independently or with some guidance and instruction from others.
• Conducts college and university visits, attends college fairs, and hosts presentations either virtually or by travel. Admissions travel may last 4-6 weeks over the course of a year.
• Delivers information sessions and specialized presentations, as well as participates in virtual and on-campus events for prospective master's students.
• Each Assistant Director will have ownership of a special project in the office related to master's admissions. Projects include working with current student employees, managing print and web publications, coordinating in-person and virtual programming, and more.
• Maintains relationships with all individuals involved in the recruitment process, including routinely counseling students and parents regarding the admission process.
• Responds to inquiries via phone and e-mail, providing a positive experience for all who interact with the department.
• Weekend and evening availability is expected throughout the year for some aspects of the position including application review, travel, and admissions events.
• Recruits and/or evaluates applicants for admission by interviewing, reading applications and summarizing evaluations. Completes these tasks independently or with some guidance and instruction from others.
• Maintains relationships with all individuals involved in the recruitment process, including routinely counseling students and parents regarding the admission process.
• Performs other related work as needed.

Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Education:

• Bachelor's degree or higher.

Certifications:

• Valid United States driver's license.

Technical Skills or Knowledge:

• Knowledge of Microsoft Office
• Knowledge of Slate CRM.

Preferred Competencies

• Excellent verbal and written communication.
• Strong presentation skills.
• Customer service skills.
• Maintain confidentiality.

Working Conditions

• Work will take place in an office setting and remotely, during work-related travel, on- and off-campus events, and application review season.
• Some travel.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• References Contact Information (required)
• NOTE: When applying please include this information as three separate documents.

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
Yes
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$61,625.00 - $79,750.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.