Weekend Programmatic Trader Jobs (NOW HIRING)

Summary

Reporting to the Operations Director, the Events Manager is responsible for managing the logistics and execution of Autism New Jersey's Annual Conference and other agency events. As a member of the Operations Department, this role also collaborates with other departments to manage and execute logistics for occasional program-driven events, such as symposia, trade shows, and information fairs.

Required Qualifications

• Bachelor's degree in a relevant field (may be substituted with experience)
• Manage multiple diverse tasks at one time
• Demonstrated project management
• Represent Autism New Jersey in a highly professional manner
• Demonstrated initiative and problem-solving
• Collaborate with colleagues
• Maintain confidentiality
  
• Demonstrated event management experience
• Relationship development

Desired Qualifications

• Advanced knowledge of Microsoft Excel and Adobe Acrobat
• Knowledge of BehaviorLive, Bloomerang CRM, Canva
• Advanced understanding of data integrity best practices
  

Responsibilities

Annual Conference

• Operations and Logistics
  • Manage the annual conference logistics and project
  • Meet conference attendance and revenue goals
  • Interface with all internal and external stakeholders at regular intervals
  • Manage and administer all conference-related databases and software (e.g., BehaviorLive)
  • Provide superior customer support to all conference attendees, exhibitors, presenters, and VIPs
  • In collaboration with the Operations Director, review conference processes, source data, and key performance indicators regularly
  • Suggest new conference operational efficiencies and processes
  • Maintain accurate records of all conference revenue and expenses and generate reconciled financial reports as requested
  • Manage and execute complete exhibitor and convention set-up processes

• Communications
  • Manage sponsorship and advertising packages, benefits tracking, and related marketing in collaboration with the Digital and Creative Director
  • Research, obtain, and order samples of branded conference signage and other promotional items
  • Plan, organize, schedule, and execute annual conference e-blasts, news, articles, and related content in collaboration with the Communications Department
  • Provide support to the Digital and Creative Director in developing and executing the conference marketing and branding strategy
    
• Program
  • Take direction from and support the Director of Programmatic Impact in obtaining presentation and keynote proposals from presenters via BehaviorLive
  • Communicate directly with presenters as appropriate (e.g., logistical questions, room reservations)
  • In collaboration with the Director of Programmatic Impact, co-construct the conference schedule and venue room assignments
  • Support the program team in processing continuing education certificates as requested
    

Agency Support and Events

• Project Support
  • Manage discrete, interdepartmental projects as directed by the Operations Director
• Agency Marketing / Giveaway Ordering
  • In collaboration with the Digital and Creative Director, manage agency marketing/giveaway procurement, organization, tracking, and distribution of products/items
• Events
  • Collaborate with other agency departments to support and manage non-Annual Conference event logistics as the need arises
  • Attend agency events as appropriate

Universal Responsibilities

• Maintain all relevant professional standards, including ethics, confidentiality, and applicable certifications and licenses.
• Represent Autism New Jersey in the community where appropriate.
• Participate in agency events and any other activities as directed by your supervisor.
• Collaborate with other departments on various projects to support the mission and vision of Autism New Jersey.
• Provide superior customer service by phone, email and in person.
• Additional duties as assigned by the Operations Director or Executive Director
  

Benefits (including but not limited to)

• Generous PTO and sick time
• 3% retirement contribution match
• Medical and dental insurance
• Long-term disability insurance
  

Notes

• This is a 40-hour per week position that is exempt from overtime rules. The work week is typically Monday - Friday 8am-5pm and subject to approval by the Executive Director. The schedule may occasionally include weekends and evenings and vary depending on the needs of the agency.