Wealth Management Operations Manager Jobs in California

Description

Position: Wealth Management Client Service Associate

Location: Walnut Creek, CA 

Hiring Firm: Soteris Private Wealth

Pay Range: $85,000 - $110,000 Base + Discretionary Bonus Potential

Experience:  3-5+ years of experience in client service, wealth management operations 

Reporting To: Managing Partners / Senior Client Associate

Type: Full-Time, In Person 

Join Our Team at Soteris Private Wealth - Soteris Private Wealth is an independent advisory firm based in Walnut Creek, CA, delivering disciplined planning, objective advice, and comprehensive wealth management to high-net-worth clients, business owners, senior executives, and multigenerational families. The team is built around trusted relationships, deep-rooted values, disciplined thinking, and a highly personalized client experience.

At Soteris, the team views client relationships through a family-office lens, serving a select group of approximately 120 families with exceptional care, clarity, and attention to detail. This is a close-knit, collaborative, and family-oriented team that values trust, humility, diligence, and genuine care for the people they serve.

Position Overview - Soteris Private Wealth is seeking an experienced Client Service Associate to provide high-quality client service and operational support for a growing independent wealth management advisory team. This role will work closely alongside the team's Senior Client Associate and serve as an important partner in managing day-to-day client needs, account activity, service requests, and operational workflows.

This position is well suited for someone with prior wealth management, brokerage, or financial services client service experience who understands the language of the industry and is ready to take ownership within a boutique, high-touch advisory practice. While specific system experience can be taught, the ideal candidate will bring familiarity with common client service workflows such as new account opening, account maintenance, money movement, ACHs, ACATs, wires, and client documentation.

Requirements

Your Role & Responsibilities

You will support client service, advisor support, and operational workflows, including but not limited to:

Client Service & Relationship Support

Serve as a reliable point of contact for client questions, service requests, and account-related needs

Communicate with professionalism, discretion, warmth, and a strong client-first mindset

Help deliver a highly personalized, family-office-style client experience

Keep clients informed on the status of open items, paperwork, transfers, and next steps

Partner with advisors and internal team members to ensure client requests are handled accurately and efficiently

Build trust with clients by recognizing preferences, relationship details, and recurring service needs

Account Maintenance & Operations

Support new account openings, account updates, transfers, contributions, distributions, beneficiary changes, and money movement requests

Prepare, review, and process custodial forms, client paperwork, letters of instruction, and supporting documentation

Monitor account funding, transfers, ACATs, ACHs, wires, and pending custodian items through completion

Help resolve routine processing issues and escalate complex items appropriately

Maintain accurate CRM notes, client files, digital records, and documentation across firm systems

Assist with ongoing client transition work as the team continues operating in an independent environment

Identify workflow gaps, recurring issues, or opportunities to create more consistent processes

Advisor & Practice Support

Manage advisor priorities, deadlines, follow-up items, and recurring service needs

Prepare client meeting materials, reports, agendas, forms, and post-meeting action items with minimal oversight

Coordinate across advisors, clients, custodians, investment teams, planning teams, and operations staff

Create advisor capacity by independently handling routine operational items

Provide coverage and continuity so the team can maintain strong client service during vacations, busy periods, or transition-related volume

What We're Looking For

Required Qualifications

3-5+ years of experience in client service, wealth management operations, financial services, banking, investment management, or a related professional services environment

Demonstrated ability to support advisors, clients, and internal teams with a high level of accuracy and professionalism

Strong written and verbal communication skills, including comfort serving as a regular client contact

Experience managing multiple priorities, service requests, deadlines, and follow-up items with limited oversight

High attention to detail when reviewing forms, client records, account documentation, and system updates

Professional judgment, discretion, and ability to handle confidential client and financial information

Working knowledge of account opening, account maintenance, client onboarding, transfers, distributions, and documentation workflows

Ability to identify routine service issues, coordinate next steps, and escalate more complex matters appropriately

Proficiency with Microsoft Office, including Outlook, Word, Excel, Teams, and digital document management tools

Preferred Qualifications

Bachelor's degree or equivalent professional experience in business, finance, economics, communications, operations, or a related field

Prior experience in an RIA, broker-dealer, private wealth, or financial planning environment

Familiarity with custodial and CRM platforms

Exposure to financial planning, portfolio reporting, or performance systems

SIE completed, securities licenses held, or interest in obtaining Series 7, Series 66, Series 65, or applicable insurance licensing as responsibilities expand

Experience improving workflows, documenting processes, supporting client transitions, or helping train junior team members

Why Join Soteris Private Wealth?

Competitive base salary of $85,000 - $110,000 with discretionary bonus potential

Opportunity to join a newly independent, growing boutique wealth management team

Work closely with experienced advisors and a highly respected Senior Client Associate

Serve a select group of high-net-worth client families in a high-touch, relationship-driven environment

Collaborative, close-knit, family-oriented culture

On-the-job training and professional development

% Employer Covered Medical Insurance (Health, dental, and vision)

401(k) Match

Paid Time Off

Flexibility over time as trust, independence, and role mastery are established

A culture that values focus during the workday and balance after hours