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Waste Invoice Auditor & Billing Specialist

Onsite | Full-Time | Geneva, IL

Diversified Waste Solutions (DWS)

About Us

Diversified Waste Solutions is a Geneva-based consulting firm serving multifamily and commercial clients nationwide. We help businesses improve operational efficiency and financial performance by bringing accuracy, transparency, and accountability to an industry that is often inconsistent and difficult to navigate.

We partner with businesses across a variety of industries to streamline waste operations, verify vendor billing, ensure contract compliance, and deliver reliable financial reporting. 

We are seeking a highly detail-oriented Waste Invoice Auditor & Billing Specialist to manage the full lifecycle of waste-related billing for our clients. This role plays a key part in ensuring invoice accuracy, identifying cost discrepancies, auditing vendor bills, and maintaining financial integrity across accounts. You will review & analyze monthly waste invoices, compare charges against contracts, prepare client billing, identify errors or credits, and ensure all financial data remains aligned with client agreements.

This position is fully onsite at our Geneva, IL office. This is not a remote or hybrid eligible role as it requires consistent on-site attendance.

What You’ll Do

You will take ownership of both the auditing and billing processes, ensuring accurate vendor charges, compliance, high-quality financial documentation, and timely monthly deliverables.

Key Responsibilities

Invoice Auditing & Analysis

• Review monthly vendor invoices line-by-line for accuracy
• Compare charges against contracted pricing, service levels, and terms
• Investigate discrepancies, unusual changes, and incomplete information
• Identify overcharges, duplicate fees, incorrect rates, or billing errors

Billing Preparation & Financial Accuracy

• Prepare monthly client billing packets with precise calculations
• Apply contract terms, pricing structures, escalators, and site allocations
• Perform routine accounting/math tasks (percentages, proration, multi-site splits)
• Ensure all data aligns with service agreements and documented rates

Documentation & Resolution Tracking

• Log discrepancies and follow up with waste hauler vendors to secure credits/corrections
• Clearly document all findings, adjustments, and audit decisions
• Maintain organized records of invoices, audit notes, credit activity, and billing files

Cross-Functional Coordination

• Collaborate with Account Portfolio Mangers on findings, trends, and recurring issues
• Communicate professionally with vendors and internal teams
• Support CRM and financial system updates to ensure accurate service and billing data

What We’re Looking For

We’re looking for someone who is comfortable with numbers, follows structured processes, and enjoys reviewing documents for accuracy. Waste industry experience is not required- we will train you- but attention to detail, reliability, and a willingness to learn are essential.

Skills & Attributes

• Exceptional attention to detail and accuracy
• Strong comfort with numbers and spreadsheets
• Highly organized and process-driven
• Able to read and compare invoices, rate sheets, and service descriptions
• Clear, professional written communication
• Curious, investigative mindset when something doesn't look right
• Works independently while keeping the team informed
• Consistent, reliable, and able to manage records across multiple accounts

Preferred Experience

• 2+ years in billing, auditing, AR/AP, utilities, logistics, financial operations, or similar fields
• Proficiency in Excel (sorting, filters, basic formulas, lookups)
• Experience reviewing multi-page invoices or service-based billing
• CRM experience (Salesforce is a plus, but not required)

Compensation & Benefits

We offer competitive compensation based on your experience and the value you bring to the team.

Pay Range: The hourly pay range for this role starts $25-$34 with the final rate determined by experience and qualifications. This is a full-time, hourly position, with an expected 40-hour work week. The role is in-office Monday through Friday. This position is fully onsite at our Geneva, IL office. This is not a remote or hybrid eligible role as it requires consistent on-site attendance.

Benefits include:

• 401(k) with company match
• Health, dental, and vision insurance (BCBS PPO & HMO Options)
• Life and disability coverage
• Paid time off (Sick & Vacation)
• Employee assistance program
• Flexible Monday–Friday schedule (7:00 AM–6:00 PM)

Why Join DWS?

You’ll be part of a collaborative and growing team that values accuracy, accountability, and reliability. Your work directly supports our clients’ financial outcomes and contributes to the high-quality service DWS is known for. This role offers a chance to develop specialized expertise, build a stable and meaningful career, and join a company that rewards consistency and results.