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Volunteer Program Assistant Jobs in California (NOW HIRING)

US VETS Inc

Program Assistant

March Air Reserve Base, CA · On-site

$38K - $48K/yr

Program Assistant Program Assistant The Program Assistant reports to the Operations Manager at the ... Assists with coordinating volunteer activities & potential volunteer projects * Assists with event ...

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US VETS Inc

Program Assistant

San Diego, CA · On-site

$39K - $50K/yr

Program Assistant The Program Assistant reports to the Operations Manager at the applicable U.S ... Assists with coordinating volunteer activities & potential volunteer projects * Assists with event ...

Salvation Army

Program Assistant

Santa Rosa, CA · On-site

$41K - $51K/yr

... for new programs. * Assist with changing of monthly bulletin boards. * Help assist with the ... Assure that all necessary volunteer paperwork is completed and transmitted to the Volunteer ...

The Salvation Army

Program Assistant

Santa Rosa, CA

$18.75/hr

... for new programs. * Assist with changing of monthly bulletin boards. * Help assist with the ... Assure that all necessary volunteer paperwork is completed and transmitted to the Volunteer ...

KidWorks

Program Assistant - DDC

Santa Ana, CA · On-site

$39K - $49K/yr

They collaborate with the Site Supervisor to adapt programming and work closely with volunteers, offering guidance and support to enhance their effectiveness. Additionally, the Program Assistant ...

Glendale Community College

Volunteer

Glendale, CA · On-site

This position offers a rewarding opportunity to engage with the campus community, assist in programs, and develop valuable work experience. Volunteers can fall into two categories, Departmental ...

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Volunteer Program Assistant information

What is a volunteer program assistant?

Volunteer Program Assistants are individuals who support the coordination and management of volunteer activities within an organization. Their role often includes recruiting, training, and supervising volunteers, as well as assisting with planning events or programs. They serve as a bridge between volunteers and staff, helping ensure smooth communication and effective delivery of services. This position is vital for organizations that rely on volunteers to achieve their mission.

What are the key skills and qualifications needed to thrive as a volunteer program assistant, and why are they important?

To thrive as a Volunteer Program Assistant, you need strong organizational abilities, attention to detail, and experience in volunteer management or a related field. Familiarity with volunteer management software, scheduling tools, and basic office applications is typically required. Excellent interpersonal skills, flexibility, and clear communication help build positive relationships with volunteers and staff. These skills are essential for efficiently coordinating volunteer activities, ensuring smooth program operations, and fostering a supportive environment.

What are some common challenges faced by volunteer program assistants and how can they be addressed?

Volunteer Program Assistants often encounter challenges related to coordinating diverse groups of volunteers, managing schedules, and ensuring clear communication between staff and volunteers. Balancing administrative tasks with direct volunteer engagement can sometimes feel overwhelming, especially during peak event seasons. To address these challenges, effective time management, utilizing scheduling software, and maintaining open lines of communication with both volunteers and supervisors are essential. Regular check-ins and feedback sessions also help in fostering a supportive environment and addressing concerns proactively.

What is the difference between Volunteer Program Assistant vs Volunteer Coordinator?

AspectVolunteer Program AssistantVolunteer Coordinator
ResponsibilitiesSupports daily volunteer activities, assists with scheduling, and provides administrative supportManages volunteer recruitment, training, and overall program development
Required CredentialsHigh school diploma or equivalent; some roles may prefer related experienceHigh school diploma or higher; experience in volunteer management often preferred
Work EnvironmentOffice settings, community centers, or event locationsOffice-based with fieldwork at community sites or events
Employer & Industry UsageNonprofits, charities, community organizationsNonprofits, charities, community organizations

In summary, a Volunteer Program Assistant provides essential support to volunteer activities, focusing on administrative tasks and daily operations. In contrast, a Volunteer Coordinator takes a leadership role in recruiting, training, and managing volunteers to ensure program success. Both roles are vital in nonprofit settings but differ mainly in scope and responsibility.

What are the most commonly searched types of Volunteer Program jobs in California?

The most popular types of Volunteer Program jobs in California are:

What cities in California are hiring for Volunteer Program Assistant jobs?

Cities in California with the most Volunteer Program Assistant job openings:

Volunteer Program Assistant jobs near you
Infographic showing various Volunteer Program Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Volunteer Program Coordinator

Oakland Museum of California

Oakland, CA • On-site

Full-time

Re-posted 7 days ago

Job description

Overview
OAKLAND MUSEUM OF CALIFORNIA (OMCA) MISSION
We inspire understanding and empathy with stories and experiences of California's art, history, and natural environment to build more equitable and connected communities.
OAKLAND MUSEUM OF CALIFORNIA (OMCA) VISION
We envision a just and vibrant future where our communities value and honor one another and the world around us.
POSITION SUMMARY
The Volunteer Program Coordinator assists with the effective management and coordination of a large volunteer program involving more than 600 volunteers in delivering high quality tours and outreach activities to the public, school groups, adults, students of all ages, families, and a range of community groups. The Coordinator provides administrative support and facilitation of activities for the ongoing operation of recruiting and sustaining a broad range of organizational volunteers, including scheduling and facilitating training sessions, and a variety of efforts for engaging volunteers at the Museum.
This position is exclusively represented and is covered by a collective bargaining agreement between OMCA and the OMCA Workers United, AFSCME Local 4510 (AFL-CIO).
Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following reflects OMCA's definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.
INSTITUTIONAL RESPONSIBILITIES
  • Support the Museum's mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future
  • Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement
  • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives
  • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement
  • All positions will have core functional responsibilities, cross functional team activation and learning and development as a core function of each role.

POSITION DUTIES AND RESPONSIBILITIES
Volunteer Support
  • Maintain schedule of Volunteers within scheduling database and ensure adequate Volunteer coverage of all shifts, while working cross collaboratively with multiple departments.
  • Assist with the production of school programs online information, Docent annual roster, volunteer communications and training materials
  • Serve as administrative support for volunteers with scheduling, technology questions, volunteer appreciation and general information; create a positive and supportive atmosphere for all volunteers
  • Create signage for public tours and other activities
  • Partner with staff to identify potential volunteers for special project requests from database

Docent Support
  • Maintain schedule of docents within scheduling databases and ensure adequate docent coverage of all tours including working closely with Visitor Services team to fulfill private tour requests
  • Provide support for volunteer recruitment, onboarding and training, including working closely with Visitor Services to provide quarterly volunteer information sessions

Project Management and Administration
  • Calculate monthly and year end volunteer statistics from databases, participate in survey administration
  • Maintain database reports, layouts and implement other database changes as needed
  • Schedule rooms for volunteer trainings and events, submit required forms and attend monthly calendar meetings
  • Assist museum visitors, potential visitors, school groups, and adult groups by responding to in-person, telephone, and email inquiries
  • Respond to inquiries for volunteer opportunities and maintain database of potential volunteers

Qualifications
EXPERIENCE
  • Ability to display and encourage visitor and internal customer service, take and share responsibility and treat others with respect
  • 1-2 years of related experience
  • English language proficiency in both spoken and written form
  • Volunteer program administration and dynamics of working with and motivating volunteers
  • Customer service practices and procedures
  • MS Office (Word, Excel),Asana and shiftboard, and working knowledge of Macintosh programs
  • Basic office skills

WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:
  • Museum environment involves both indoor and outdoor working conditions
  • Ability to travel between OMCA locations, and other travel as required by position responsibilities
  • Engage with diverse visitor populations for extended periods of time in the galleries or throughout the campus
  • Ability to work a flexible schedule, including evenings and weekends
  • The schedule for this position is Wednesday-Sunday

EEO STATEMENT
The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities.
COMPENSATION: $ 65,052

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