Virtual Scheduling Assistant Jobs in Connecticut

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At Prudential, we believe talent is key to achieving our vision.

When you join Prudential, you'll unlock a motivating and impactful career while growing your skills and advancing your profession at one of the world's leading financial services institutions.

Prudential Retirement Strategies is focused on helping more individuals achieve retirement security. The Future Growth organization plays a critical role in identifying and advancing innovative opportunities that expand the business through new products, strategic partnerships, innovative solutions, and new market opportunities.

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Head of Future Growth, US, and his leadership team. This role serves as a trusted partner to senior leadership, helping manage priorities, enhance organizational effectiveness, and support key business initiatives.

The current established work arrangement (EWA) for this position is Virtual. While this role is home-based, periodic travel will be required, approximately quarterly, for leadership meetings, team events, and other business-related activities.

What You Will Do

• Provide executive-level administrative support to the Head of Future Growth.
• Manage a complex and frequently changing calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate internal and external meetings, leadership forums, offsites, and special events.
• Prepare meeting materials, presentations, and other business-related documents.
• Handle confidential and sensitive information with professionalism and discretion.
• Support two members of the leadership team with calendar management, travel coordination, and expense reporting.
• Coordinate domestic travel arrangements and related logistics.
• Process executive expenses and purchase requests in accordance with company policies.
• Maintain distribution lists, team communications, and organizational updates.
• Provide administrative support to members of the Future Growth and Sales organizations, as needed.
• Participate in special projects and initiatives while helping improve administrative and operational processes.

Qualifications

• 5+ years of Executive Assistant, Administrative Assistant, or related administrative support experience.
• Experience supporting Vice President-level leaders or above preferred.
• Experience supporting leaders within a fast-paced, strategic, sales, business development, growth, or consulting environment preferred.
• Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities.
• Exceptional attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information.
• Proven ability to work independently, anticipate needs, and proactively solve problems.
• Strong relationship-building skills with the ability to collaborate effectively across teams and levels of the organization.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience managing complex calendars, coordinating travel, scheduling meetings, and processing executive expenses.
• Experience utilizing virtual collaboration tools and supporting hybrid work environments.
• Ability to quickly learn Prudential systems, tools, and business processes.
• Self-motivated, highly organized, and adaptable in a dynamic business environment.

#LI-MG1

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period).

Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. To find out more about our Total Rewards package, visit Work Life Balance | Prudential Careers. Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week.

Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law.

If you need an accommodation to complete the application process, please email accommodations.hw@prudential.com.

If you are experiencing a technical issue with your application or an assessment, please email careers.technicalsupport@prudential.com to request assistance.