Virtual Project Accountant Jobs in New York (NOW HIRING)

Join Our Team at The Douglaston Companies

What we are looking for:

At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We’re excited to announce an opportunity for an Accounts Payable Specialist to join our dynamic team.

Why Choose The Douglaston Companies?

Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive.

Community Commitment: We don’t just build properties—we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together.

Career Advancement: This isn’t just a job, it’s a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed.  

What you will do:

• Manage project accounting activities for multiple construction projects, including job cost tracking, cost coding, budget updates, owner billing, subcontractor payments, and monthly reporting.

• Review owner agreements, subcontractor agreements, funding requirements, schedules of values, and billing requirements to ensure project accounting procedures align with contract terms.

• Prepare accurate and timely monthly owner requisitions, including supporting schedules and general conditions reporting, for review and submission to owners and lenders.

• Collaborate with project executives, project managers, and project teams to review, approve, and process subcontractor schedules of values, payment applications, invoices, change orders, and related documentation in Procore.

• Review Procore and ERP integrations to confirm consistent and accurate allocation of budgets, commitments, change orders, costs, and subcontractor requisitions.

• Enter owner change orders into Sage Intacct and maintain accurate project accounting records to support budget, cost, and revenue reporting.

• Prepare ACR budget reports, budget-versus-actual analyses, and general conditions reports for quarterly review with project leadership and executive management.

• Develop and update project cash flow projections based on project schedules, billing trends, cost activity, and anticipated funding needs; review with the CFO, project executives, and owners as needed.

• Initiate subcontractor payments in Procore Pay.

• Perform monthly reconciliations for bank accounts, imprest accounts, job cost reports, project accounts receivable, cash receipts, and project accounts payable.

• Identify and communicate budget variances, cost coding issues, billing discrepancies, funding risks, and other project accounting concerns to the Project Accounting Manager and project team.

• Support the onboarding, training, and development of junior project accounting staff by sharing process knowledge, reviewing work, and reinforcing company procedures.

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2–5 years of accounting or finance experience; construction accounting, job cost accounting, or project-based accounting experience strongly preferred.
• Working knowledge of general ledger, subsidiary ledgers, accounts payable, accounts receivable, cash receipts, bank reconciliations, and the impact of accounting entries on project financial reporting.
• Advanced Microsoft Excel skills required.
• Experience with Sage Intacct, Procore, or similar construction accounting/project management systems preferred.
• Strong analytical, organizational, communication, and problem-solving skills, with the ability to manage deadlines and competing priorities in a fast-paced construction environment.
• High attention to detail and accuracy in reviewing financial data, contracts, invoices, requisitions, and supporting documentation.
• Ability to safely navigate active construction sites, including stairs, ladders, job hoists, uneven surfaces, inclement weather conditions, and areas that may be cluttered or have limited lighting.

Salary Range:

The pay range for this role is $78,000 to $95,000 annually. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

Benefits:

• Health benefits package including medical, dental & vision plans
• Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life insurance (basic- with option to purchase more); paid leave & disability programs.
• Pet insurance for our furry family
• Mental health resources, such as counseling, are available to our team members
• Time off- Paid Vacation time, Paid Holidays, Paid Sick days
• Employee Referral Program
• Tuition & certification Reimbursement
• Hybrid work schedule with 4 days in office and 1 day remote (subject to your work location and role).
• Ask our recruiting team for more information!

Our Companies

Since 1979, The Douglaston Companies have been at the forefront of building some of the most exciting, transformative projects in New York City and beyond. Comprised of three vertically integrated companies, The Douglaston Companies lead projects through the complete lifecycle, from development to construction, and property management.  Together, the companies have brought more than 15,000 apartments to fruition and completed more than $4 Billion of development. Throughout every project we build and manage, The Douglaston Companies remain committed to founder Jeffrey Levine’s original vision: to revitalize and grow neighborhoods one building, one block, one community at a time.

• Douglaston Development: The driving force of our organization, Douglaston Development spearheads property acquisition and development strategies, while fostering relationships with stakeholders and working closely with communities to develop best-in-class properties.
• Levine Builders: Our construction management arm leads everything from pre-construction and construction management to final commissioning and close out, bringing the company's projects to fruition.
• Clinton Management: Clinton Management provides comprehensive property management services for developments completed by Douglaston Development and constructed by Levine Builders. Clinton oversees our diverse portfolio of moderate-income housing, luxury apartments, commercial, and retail properties

If you are looking for your next challenge, then this is your chance to join our team of exceptionally talented, creative, and innovative professionals. We want you!