Virtual Notary Jobs in Silver Spring, MD (NOW HIRING)

Under minimal supervision, The Legal Support Assistant will perform various administrative and other duties to support lawyers, paralegals, legal practice and executive assistants, and assigned teams. Maintains positive communication with internal and external clients to ensure exceptional service while maintaining confidentiality.

The position focuses on optimizing workflow to efficiently triage and respond promptly to in-office requests, leveraging critical thinking and problem-solving skills. It is key in coordinating and delivering efficient, high-quality work to internal clients in a timely manner.

These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.

• Proactively engage with internal and external clients to ensure their needs are accurately articulated, offering appropriate service solutions and alternatives where needed.
• Monitor on-site support queue to ensure timely response and that resources have been allocated to support the request, which could include other Shared Teams, the Business Services Center support teams, or self-assigned.
• Respond promptly and professionally to on-site requests via various methods (email, phone, internal messaging platforms, etc.).
• Utilize best practices, job knowledge, and internal tools to determine and assign work effectively, while ensuring that internal operational controls and workflow management standards are consistently met and maintained.
• Actively participate in coordinator and team meetings on camera.
• Maintain regular presence at work during scheduled hours, in a distraction-free environment (if remote), and be available as needed, in accordance with the firm's attendance expectations.
• Proactively identify and address team and operational needs.
• Work closely with Legal Support Supervisor, Regional and Office Business Director, and Shared Services leadership for service issues.
• Create billing spreadsheets for clients including rates, time entries and discounts.
• Handle Special projects in Government Contracts such as research for potential new clients.
• Process partners' time entry utilizing Intapp platform.

The following tasks include, but are not limited to:

• Serve as the office point of contact for deposition, arbitration and on-site meetings.
• Provide in-person oversight of mailings, copies, printing, binder creation, etc. completed by Office Services.
• Coordinate delivery of hard-copy documents, etc. to other offices/file room/vault, etc.
• Provide quality control support of hard-copy binders, mailings, etc.
• Coordinate conferences, meetings and appointments including conference room scheduling, meals and preparation of materials as requested.
• Coordinate work requests through word processing, editing, communications and services for the prompt production and delivery of documents.
• Coordinate delegation of expense reports to Hub.
• Escort clients/visitors to conference rooms as requested.
• Ability to properly communicate and interact with customers and team members effectively in a professional business manner both orally and in writing.
• Provide overflow and back-up support for partner and sr. counsel calendaring and travel arrangements.
• Provide on-site notary support.
• Perform other duties, as assigned.

• Strong command of the English language, including excellent spelling, grammar, punctuation, form, and style, along with experience in legal terminology.
• Ability to properly communicate and interact with customers and team members effectively in a professional business manner both orally and in writing.
• Comfort in communicating promptly via numerous chat spaces in a fast-paced virtual environment.
• Proficient in confidently engaging with customers via telephone, including proactively initiating calls and adeptly managing challenging conversations.
• Ability to manage competing deadlines and customer demands effectively and professionally in a fast-paced, fluid environment.
• Ability to work independently and collaboratively.
• Ability to direct the work of peers and guide performance without supervisory authority.
• Strong facilitation and negotiation skills.
• Strong analytical, problem-solving skills.
• Strong ability to identify and know when to apply creative solutions to overcome unique challenges.
• Organized and self-motivated.
• Advanced Excel skills.
• Comfort in dealing with high-pressure situations and changing requirements.
• High level of attention to detail.
• Results-driven with a customer-oriented attitude.
• Ability and desire to work as part of a centrally managed team.
• Notary Public certified preferred.
• Adhere to the firm's Principles (Total Client Services, Continuous Improvement, Teamwork, Rewarding Work Environment, and Marketplace Success) by displaying observable behaviors in the seven competency areas fully defined in the Administrative Staff and Management Performance Development Standards.

• Requires a 4-year degree or equivalent; minimum of three years of experience or equivalent in a professional setting; law firm experience preferred; ability to thrive in a team environment.

To comply with Government Contracts requirements, U.S. citizenship is required.

At Perkins Coie, we look for self-motivated individuals dedicated to providing value and superior service and who have a high degree of integrity and enthusiasm for their work. We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work with one of the 100 Best Companies to Work For and receive great health insurance, tuition reimbursement, and paid sabbaticals.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.

This position may be filled in the following location(s).The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range.Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

Washington, D.C. Compensation Range: $ 54,920.00 to 78,160.00