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Administrative Assistant

Location: Houston, TX (Onsite)

Duration: 6-Month Contract

Employment Type: W2 Contract

Pay Rate: $20–$22/hour

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced corporate team. This role is ideal for someone who enjoys managing multiple priorities, coordinating schedules, and providing high-level administrative support in a dynamic professional environment.

Key Responsibilities

• Manage complex calendars and coordinate meetings for multiple team members.
• Schedule meetings, conference calls, and virtual meetings across multiple time zones.
• Handle a high volume of emails and phone calls, ensuring timely communication and follow-up.
• Coordinate conference room bookings and meeting logistics for both internal and external meetings.
• Arrange domestic and international travel, including flights, hotels, ground transportation, and travel itineraries.
• Assist with visa documentation and travel-related administrative tasks when required.
• Prepare and process expense reports in accordance with company policies.
• Provide day-to-day administrative support to the team and respond to ad hoc requests.
• Assist with coverage for colleagues during planned absences or vacations.
• Maintain confidentiality while handling sensitive business information and communications.

Required Qualifications

• High School Diploma or equivalent required; Bachelor's degree preferred.
• Previous experience in an Administrative Assistant, Executive Assistant, Office Coordinator, or similar administrative support role.
• Strong proficiency in Microsoft Outlook, Word, and Excel.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Strong verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to work effectively under pressure in a fast-paced environment.
• Professional demeanor with the ability to interact confidently with employees at all levels.
• Self-motivated, resourceful, and proactive with strong problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications

• Experience supporting multiple managers or executives simultaneously.
• Experience coordinating business travel and expense reporting.
• Comfortable working in a fast-paced corporate or professional services environment.

Ideal Candidate

The ideal candidate is organized, dependable, adaptable, and thrives in a fast-moving environment. They possess strong administrative skills, excellent communication abilities, and a proactive mindset, enabling them to effectively support multiple stakeholders while maintaining a high level of professionalism and attention to detail.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates:

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.