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Virtual Assistant Jobs in Whitby, ON (NOW HIRING)

goeasy

Legal Administrative Assistant

Pickering, ON · On-site

$18.10 - $20.50/hr

Day in the life of a Legal Administrative Assistant: * Efficiently manage a high volume of legal ... Access 24/7 healthcare with Virtual Doctor Appointments. * Personalize your benefits with a ...

The Altus Group

Administrative Assistant

Toronto, ON · Hybrid

CA$50K - CA$70K/yr

Key Responsibilities: * Assist managers with the day-to-day tracking of projects in our resource management tool including assigned staff and maintain tracking of deadlines. We currently use a web ...

New

Aerotek

Administrative Assistant

Thornhill, ON

Job Summary: The Administrative Assistant is responsible for ensuring our customers including contract employees, client managers and local sales teams receive superior customer service and ...

Teneo

Executive Assistant

Toronto, ON · On-site +1

An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, and their Executive Assistants, ensuring seamless operations, and providing best-in-class service to ...

OPTrust

Executive Assistant

Toronto, ON · Hybrid

Executive Assistant Type: 12 Month Contract Location: Toronto (Hybrid) Posting Date: August 5, 2026 At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business.

Manulife

Executive Assistant

Toronto, ON · Hybrid

CA$55K - CA$91K/yr

As an Executive Assistant, you will serve as a key liaison between executives, other EAs, staff, and external contacts, ensuring seamless communication and coordination. Join our team and contribute ...

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Virtual Assistant information

What is a virtual assistant?

Virtual assistants are remote professionals who provide a variety of administrative, technical, or creative support services to businesses, entrepreneurs, or individuals. Their tasks can include managing emails, scheduling appointments, handling customer inquiries, social media management, bookkeeping, and more. Virtual assistants typically work from home or any remote location, communicating with clients through email, phone, or online collaboration tools. They help clients save time and increase productivity by handling routine or specialized tasks efficiently.

What do virtual assistants do?

Virtual assistants perform the typical duties and services of an assistant, except instead of going into the office every day, they complete their tasks from home or another remote location. You may not even work in the same city or state as your employer. Some virtual assistants work for an agency that fills job openings or requests for virtual assistants. Specific job duties vary, depending on the company and industry. Your general responsibilities include organizing electronic files, editing presentation documents, and assisting with the creation of PowerPoint presentations or other sales materials. You may also respond to emails, arrange appointments and travel plans, and return phone calls for their employer.

What are the key skills and qualifications needed to thrive as a virtual assistant, and why are they important?

To thrive as a Virtual Assistant, you need strong organizational skills, time management, and proficiency in administrative tasks, often supported by experience or coursework in office administration. Familiarity with productivity tools like Microsoft Office, Google Workspace, project management platforms, and communication apps is typically required. Excellent written and verbal communication, attention to detail, and self-motivation are crucial soft skills for excelling in this remote role. These abilities enable Virtual Assistants to efficiently support clients, manage multiple tasks, and maintain smooth operations in a virtual work environment.

What are some common challenges virtual assistants face when managing multiple clients, and how can they overcome them?

Virtual Assistants often juggle tasks and deadlines for several clients at once, which can lead to challenges in prioritization and time management. To overcome this, successful VAs typically rely on digital tools for task tracking, set clear communication channels, and establish boundaries regarding availability. Regular check-ins with clients help clarify expectations and adjust priorities as needed. By staying organized and proactive, Virtual Assistants can ensure quality work for each client while maintaining a healthy work-life balance.

What is the difference between Virtual Assistant vs Data Entry Specialist?

AspectVirtual AssistantData Entry Specialist
Required CredentialsBasic computer skills, organizational skillsTyping speed, accuracy, basic computer skills
Work EnvironmentRemote, flexible hoursRemote or on-site, often office-based
Employer & Industry UsageBusinesses, entrepreneurs, startupsCorporations, data management firms, administrative roles
Common Search & ComparisonYesYes

While both Virtual Assistants and Data Entry Specialists work remotely and require basic computer skills, Virtual Assistants typically handle a broader range of administrative tasks, including scheduling and communication, whereas Data Entry Specialists focus primarily on inputting and managing data accurately. The roles often overlap in remote work environments, but their core responsibilities and skill sets differ.

What can you do as a virtual assistant?

A virtual assistant performs administrative tasks such as managing emails, scheduling appointments, data entry, customer support, and social media management. They often use tools like calendar apps, communication platforms, and project management software to complete their work efficiently.

What is the easiest virtual assistant job?

The easiest virtual assistant jobs typically involve basic administrative tasks such as data entry, email management, and scheduling. These roles often require minimal technical skills and can be performed with common tools like spreadsheets and calendar apps, making them accessible for beginners.
More about Virtual Assistant jobs

What job categories do people searching Virtual Assistant jobs in Whitby, ON look for?

The top searched job categories for Virtual Assistant jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Virtual Assistant jobs?

Cities near Whitby, ON with the most Virtual Assistant job openings:

Virtual Assistant jobs near you
Infographic showing various Virtual Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Assistant Merchant (12-month contract)

Knix

Toronto, ON

CA$55K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 9 hours ago

Job description

Knix is an award-winning intimate apparel and activewear brand that is re-inventing intimates for real life. Through our innovative products and our engaged community, we are empowering people everywhere to be unapologetically free.  Launched in 2013, we are one of the fastest-growing intimate apparel brands in North America and are globally recognized as an innovator within the apparel space.  We reach over 3 million customers through our online stores, Knix retail locations across North America and channels such as wholesale and Amazon.  We are revolutionizing the apparel industry with our best-in-class customer experience, innovative products and brands Knix and Kt by Knix.  Come join us if you are looking for a purpose-driven and authentic career!

Knix is searching for an Assistant Merchant to work closely with the Merchandising and Planning teams to bring great products to our customers. Reporting to a Merchandise Manager, the Assistant Merchant will play a pivotal role in assortment creation, purchase order management, and data coordination. This role requires strong analytical skills, attention to detail, a passion for products and the retail industry.
About You
  • Collaborative team player who thrives in a fast-paced, dynamic environment and enjoys working cross-functionally
  • Excellent communicator with strong interpersonal skills, able to build and maintain positive relationships with cross-functional partners
  • Proactive problem-solver who is adaptable and able to juggle multiple priorities effectively
  • Comfortable handling a large volume of data with accuracy and attention to detail
  • Passionate about contributing to a brand committed to inclusivity, diversity, and empowering individuals of all backgrounds
  • Committed to upholding Knix's values and delivering exceptional results that drive business growth and customer satisfaction
  • Above all, you're a self-starter, positive and inspired by Knix, MTND., Kt. by Knix and our mission!
The Opportunity
  • Assortment Creation: Support the merchandising team in developing and executing merchandising strategies. Support with the setup and maintenance of line plans and assortment plans
  • Item Creation and Data Management: Assist in creating SKUs and UPCs. Input and maintain SKU lists across platforms and reconcile any discrepancies. Including costing, size scales, colour codes and item attributes within Netsuite & Toolio
  • Purchase Order Creation and Management: Handling the export and upload of purchase orders. Collaborate with the Sourcing team on PO adjustments
  • Documentation and Reporting: Update weekly reports, and manage launch guides
  • Collaboration: Build strong relationships with key partners and cross-functional stakeholders, ensuring smooth operations and supporting merchandising initiatives. Including Digi-Merch, Visual Merchandising, IT, and Marketing
  • Other Duties: Manage market research, ad-hoc reporting, and miscellaneous projects as needed
Qualifications
  • Bachelor's degree or diploma in Fashion Merchandising, Business or Management preferred
  • Previous experience in merchandising, product management, or related roles, preferably in the apparel industry
  • Intermediate knowledge of Excel (VLOOKUPS, Pivot Tables) and experience with merchandising software/tools (e.g., retail planning systems, product lifecycle management software, basic Adobe Illustrator)
  • Strong analytical skills and proficiency in retail math
  • Strong organizational skills
  • Ability to communicate with cross-functional partners and build consensus
  • Creative thinking and a passion for staying abreast of market trends and consumer preferences
Compensation
  • Starting at $55,000 annual salary
Contract Length
  • 12 months
Compensation & Care

Transparency is at the heart of everything we do, including how we pay. The posted expected salary for this role represents candidates developing new skills within the position. Increased salaries represent those who are more proficient or have achieved mastery and deep institutional knowledge over time. Your specific offer will rely on your unique experience and our team's current needs.

Rewards are not just about your regular pay and annual bonuses. We believe rewards should support your whole life, not just your work. That's why we cover 100% of the premiums for your health, dental, and Health Spending Account (HSA) through our benefits provider. We offer our employees generous coverage for paramedical services, mental health support, and vision care. You'll also gain access to Dialogue, an app for virtual coaching, therapy, and legal counseling.

Beyond vacation, you'll get 3 Floater Days and 10 Sick Days every year. We also help you disconnect by extending long weekends-giving you 4 extra paid days off attached to Victoria Day, Canada Day, Civic Holiday, and Labour Day.

When your family grows, we're there for you. Our Paid Parental Leave plan tops up your salary to 80% for 24 weeks (nearly 6 months), available to birthing parents, partners, and parents via adoption or surrogacy. We also invest in your future with a GRSP Match program (up to 3% match) and a $500 annual development budget. Plus, you'll enjoy a 50% discount on Knix products because we want you to love what you create.

AI Disclosure Statement

We want to share that we may use artificial intelligence (AI) tools to help us screen and assess applications. While technology helps us stay organized, every hiring decision at Knix is made by real people who care about finding the best addition to our team. We use these tools to support our process, not to replace the human connection that makes our culture special.

How we Hire

Our people are what make Knix, Knix! Our people are passionate and have a strong belief in our mission. Our people are naturally curious and ambitious by nature. Employees feel respected and supported at Knix. We take an inclusive and equitable approach offering the same interview experience to every candidate we meet with. Knix is an equal opportunity employer, we celebrate everyone and their intersecting identities. We know and believe that diverse and inclusive teams empower us to make better decisions and inspire innovation so that we can better serve our customers and community. We are committed to providing reasonable accommodations and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process, please don't hesitate to reach out! We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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