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Virtual Assistant Jobs in Rome, NY (NOW HIRING)

M3 Placement

Office Assistant

Utica, NY · On-site

$62K - $80K/yr

Office Assistant Utica, NY Our client, Strategic Financial Services , is seeking an Office Assistant to serve as the firm's front-office coordinator and administrative support professional. This role ...

Staffworks CNY

Administrative Assistant

Rome, NY · On-site

$15 - $17/hr

Administrative Assistant Work Schedule: M-F 8am-5pm with an occasional Saturday if needed. Pay: $15-$17/hr Temp to perm work opportunity! The Administrative Assistant will be performing general ...

HR One

Office Assistant

Winfield, NY · On-site

$18.25 - $20.40/hr

As an Office Assistant, you will be the friendly face of our organization, managing front desk duties, coordinating schedules, and providing exceptional customer service support where needed. Your ...

HR One

Office Assistant

West Winfield, NY · On-site

$18.25 - $20.40/hr

As an Office Assistant, you will be the friendly face of our organization, managing front desk duties, coordinating schedules, and providing exceptional customer service support where needed. Your ...

Robert Half

Administrative Assistant

Oriskany, NY · On-site

$21 - $24/hr

We are looking for an Administrative Assistant to support insurance-related operations in New York. This contract opportunity is ideal for someone who is organized, attentive to detail, and ...

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Virtual Assistant information

See Rome, NY salary details

$10

$23

$32

How much do virtual assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for virtual assistant in Rome, NY is $23.10, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $25.96 per hour, depending on experience, location, and employer.

What is a virtual assistant?

Virtual assistants are remote professionals who provide a variety of administrative, technical, or creative support services to businesses, entrepreneurs, or individuals. Their tasks can include managing emails, scheduling appointments, handling customer inquiries, social media management, bookkeeping, and more. Virtual assistants typically work from home or any remote location, communicating with clients through email, phone, or online collaboration tools. They help clients save time and increase productivity by handling routine or specialized tasks efficiently.

What do virtual assistants do?

Virtual assistants perform the typical duties and services of an assistant, except instead of going into the office every day, they complete their tasks from home or another remote location. You may not even work in the same city or state as your employer. Some virtual assistants work for an agency that fills job openings or requests for virtual assistants. Specific job duties vary, depending on the company and industry. Your general responsibilities include organizing electronic files, editing presentation documents, and assisting with the creation of PowerPoint presentations or other sales materials. You may also respond to emails, arrange appointments and travel plans, and return phone calls for their employer.

What are the key skills and qualifications needed to thrive as a virtual assistant, and why are they important?

To thrive as a Virtual Assistant, you need strong organizational skills, time management, and proficiency in administrative tasks, often supported by experience or coursework in office administration. Familiarity with productivity tools like Microsoft Office, Google Workspace, project management platforms, and communication apps is typically required. Excellent written and verbal communication, attention to detail, and self-motivation are crucial soft skills for excelling in this remote role. These abilities enable Virtual Assistants to efficiently support clients, manage multiple tasks, and maintain smooth operations in a virtual work environment.

What are some common challenges virtual assistants face when managing multiple clients, and how can they overcome them?

Virtual Assistants often juggle tasks and deadlines for several clients at once, which can lead to challenges in prioritization and time management. To overcome this, successful VAs typically rely on digital tools for task tracking, set clear communication channels, and establish boundaries regarding availability. Regular check-ins with clients help clarify expectations and adjust priorities as needed. By staying organized and proactive, Virtual Assistants can ensure quality work for each client while maintaining a healthy work-life balance.

What is the difference between Virtual Assistant vs Data Entry Specialist?

AspectVirtual AssistantData Entry Specialist
Required CredentialsBasic computer skills, organizational skillsTyping speed, accuracy, basic computer skills
Work EnvironmentRemote, flexible hoursRemote or on-site, often office-based
Employer & Industry UsageBusinesses, entrepreneurs, startupsCorporations, data management firms, administrative roles
Common Search & ComparisonYesYes

While both Virtual Assistants and Data Entry Specialists work remotely and require basic computer skills, Virtual Assistants typically handle a broader range of administrative tasks, including scheduling and communication, whereas Data Entry Specialists focus primarily on inputting and managing data accurately. The roles often overlap in remote work environments, but their core responsibilities and skill sets differ.

What can you do as a virtual assistant?

A virtual assistant performs administrative tasks such as managing emails, scheduling appointments, data entry, customer support, and social media management. They often use tools like calendar apps, communication platforms, and project management software to complete their work efficiently.

What is the easiest virtual assistant job?

The easiest virtual assistant jobs typically involve basic administrative tasks such as data entry, email management, and scheduling. These roles often require minimal technical skills and can be performed with common tools like spreadsheets and calendar apps, making them accessible for beginners.
More about Virtual Assistant jobs

What job categories do people searching Virtual Assistant jobs in Rome, NY look for?

The top searched job categories for Virtual Assistant jobs in Rome, NY are:

What cities near Rome, NY are hiring for Virtual Assistant jobs?

Cities near Rome, NY with the most Virtual Assistant job openings:

Virtual Assistant jobs near you
Infographic showing various Virtual Assistant job openings in Rome, NY as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,049 per year, or $23.1 per hour.

Office Assistant

M3 Placement

Utica, NY • On-site

$62K - $80K/yr

Full-time

Posted 15 days ago

Key responsibilities

  • Serve as the front-office coordinator by greeting clients and visitors, answering calls, and managing correspondence.

  • Support daily office operations by coordinating meetings, managing supplies, and maintaining office organization.

  • Provide administrative support to advisors, operations, and other departments, including scheduling and assisting with administrative projects.

Job description

Office Assistant

Utica, NY

Our client, Strategic Financial Services, is seeking an Office Assistant to serve as the firm’s front-office coordinator and administrative support professional. This role is responsible for providing an exceptional experience for clients and visitors while helping ensure the office operates smoothly, professionally, and efficiently. The Office Assistant will serve as the first point of contact for clients and visitors and will provide administrative support to advisors, operations, and other departments across the firm. The ideal candidate will be highly organized, detail-oriented, professional, and comfortable managing multiple priorities. This position will support daily office operations, coordinate meetings and logistics, assist with events and administrative projects, and help maintain established processes and procedures.


FIRM VALUES:

  • Serve  |  Grow  |  Live

CORE RESPONSIBILITIES:

Front Desk & Client Experience

  • Greet clients and visitors and provide a warm, professional first impression of Strategic Financial Services.
  • Answer and appropriately route incoming calls and messages.
  • Manage incoming and outgoing mail and office correspondence.
  • Maintain a welcoming, organized, and professional office environment.

Office Operations

  • Order and replenish office and kitchen supplies.
  • Coordinate with office vendors and service providers.
  • Monitor office organization, cleanliness, and appearance.
  • Support day-to-day office logistics and coordination activities.
  • Assist with administrative projects and operational requests as needed.

Administrative Support

  • Provide administrative support to advisors, operations, and other departments across the firm.
  • Coordinate meetings, requests, and follow-up activities.
  • Assist with event-related administrative tasks.
  • Support established processes and procedures through effective execution and coordination.
  • Maintain a high level of organization, accuracy, and follow-through.

TECHNICAL SKILLS:

·        Demonstrates a warm, professional front-desk presence with strong customer service skills.

·        Excellent organization, attention to detail, and follow-through, with the ability to manage multiple priorities and deadlines.

·        Strong written and verbal communication skills.

·        Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams.

·        Ability to learn and effectively utilize internal business systems, including CRM, document management, and workflow platforms.

·        Experience managing calendars, scheduling meetings, and coordinating logistics.

·        Ability to accurately handle incoming calls, messages, mail distribution, and office correspondence.

·        Experience ordering supplies, tracking inventory, and coordinating with vendors and service providers.

·        Strong problem-solving skills and the ability to independently address routine office and administrative issues.

·        Ability to maintain confidentiality and appropriately handle sensitive client and firm information.

REQUIREMENTS:

·        1–3 years of experience in a receptionist, administrative assistant, office coordinator, customer service, marketing assistant, or similar role.

·        Experience working in a professional services environment preferred.

·        Experience coordinating internal meetings, events, or office functions preferred.

·        Knowledge of office equipment, multi-line phone systems, and document management tools preferred.

·        Familiarity with Salesforce or a similar CRM preferred.

·        Active Notary Public commission or willingness to obtain one upon hire.

·        Associate’s degree in Business Administration or a related field preferred.

BASE SALARY RANGE: $62,500-$80,000
Strategic Financial Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other status protected by law.
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