Virtual Assistant Logistics Jobs in Quebec (NOW HIRING)

A career as an executive assistant within the National Bank Investments team at National Bank means acting as a key executive support resource for three Vice Presidents (Governance, Investments and Legal Affairs; Governance; Investment Solutions and Analytics). This role allows you to have a positive impact on our organization by leveraging your strong sense of priorities, your mastery of administrative operations and your ability to streamline the daily work of executive leaders.

Your role

• Coordinate senior management calendars, schedule meetings and organize the logistics related to meetings and business travel, while proposing practical improvements.
• Analyze and handle incoming requests, identify stakeholder needs and take appropriate action independently, with sound judgment and discretion.
• Manage administrative activities related to human resources, including monitoring staff movements, managing absences and processing administrative files.
• Coordinate information technology-related requests, including orders, follow-ups and the use of internal tools.
• Track invoices, budgets and ongoing financial activities for the sector.
• Prepare, review and enhance professional documents and presentations intended for an executive audience.
• Act as a resource person for the sector and stay informed of organizational and administrative updates.

Your team

In this role, you are part of a team of engaged professionals and report to an executive assistant. The team stands out for its rigor, adaptability and high level of service to senior leadership. We aim to offer you maximum flexibility to support your quality of life, including a hybrid work environment and a flexible, adaptable schedule.

National Bank values continuous development and internal mobility. Our personalized training programs, based on learning through action, allow you to master your craft and develop new areas of expertise. Tools such as the Data Academy, language training, the Harvard Learning Center and coaching and mentoring support are available to you at all times.

Prerequisites

• Hold a college diploma in a related field and have three to five years of relevant experience
• Have significant experience providing administrative support to managers or members of senior leadership
• Be proficient with the Microsoft Office Suite and digital platforms used in an administrative context
• Have experience managing complex and confidential administrative files
• Possess a solid understanding of administrative processes related to human resources and finance

Your benefits

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family such as:

* Health and wellness program, including many options

* Flexible group insurance

* Generous pension plan

* Employee Share Ownership Plan

* Employee and family assistance program

* Preferential banking services

* Involvement in community initiatives

* Telemedicine service

* Virtual sleep clinic

We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We value employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication are encouraged.

Making a bold move in a people-first environment

We’re a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on people’s lives. Our core values of partnership, agility, and empowerment inspire us, and inclusion is central to our commitments. We aim, wherever possible, to provide a barrier-free and accessible environment to all employees.

We strive to provide accessibility measures throughout the recruitment process within the limits of our available resources. If you require accommodations, feel free to let us know during our initial conversations. We welcome all candidates! What can you bring to our team?

Join us!