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Virtual Assistant Intake Jobs in Illinois (NOW HIRING)

Kovitz Shifrin Nesbit

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Litigation Legal Assistant

Lincolnshire, IL · On-site

$29.67/hr

... the intake and setup of new litigation matters by reviewing Litigation Approval Forms for ... virtual meetings, reserve conference rooms, coordinate calendars, and manage related meeting ...

Dlapiper

Conflicts Analyst

Chicago, IL · Hybrid

$34.09 - $53.18/hr

... assist in bringing in new business to the firm. Location This position can sit in any of our US ... Reviews new business intake forms and identifies conflicts in order to ensure accuracy, including ...

ATI Physical Therapy

Physical Therapy Aide

Park Ridge, IL · On-site

$16.07 - $18.07/hr

Promote an efficient patient intake and registration process and assist clinicians with timely ... Including weight-loss and lifestyle coaching, digital mental-health support, and 24/7 virtual ...

ATI Physical Therapy

Physical Therapy Aide

Huntley, IL · On-site

$16.07 - $18.07/hr

Promote an efficient patient intake and registration process and assist clinicians with timely ... Including weight-loss and lifestyle coaching, digital mental-health support, and 24/7 virtual ...

ATI Physical Therapy

Physical Therapy Aide

Bourbonnais, IL

$14.50 - $17.50/hr

Promote an efficient patient intake and registration process and assist clinicians with timely ... Including weight-loss and lifestyle coaching, digital mental-health support, and 24/7 virtual ...

ATI Physical Therapy

Physical Therapy Aide

Chicago, IL · On-site

$17.05 - $19.05/hr

Promote an efficient patient intake and registration process and assist clinicians with timely ... Including weight-loss and lifestyle coaching, digital mental-health support, and 24/7 virtual ...

ATI Physical Therapy

Physical Therapy Aide

Aurora, IL

$16.07 - $18.07/hr

Promote an efficient patient intake and registration process and assist clinicians with timely ... Including weight-loss and lifestyle coaching, digital mental-health support, and 24/7 virtual ...

ATI Physical Therapy

Physical Therapy Aide

Lockport, IL

$16.07 - $18.07/hr

Promote an efficient patient intake and registration process and assist clinicians with timely ... Including weight-loss and lifestyle coaching, digital mental-health support, and 24/7 virtual ...

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All JobsIntake JobsVirtual Assistant Intake JobsVirtual Assistant Intake Jobs in Illinois

Virtual Assistant Intake information

What are the key skills and qualifications needed to thrive as a virtual assistant intake?

To thrive as a Virtual Assistant Intake, you need excellent organizational abilities, attention to detail, and strong communication skills, often supported by experience in administrative roles or customer service. Familiarity with CRM systems, scheduling software, and cloud-based collaboration tools is typically required. Exceptional interpersonal skills, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient client onboarding, smooth workflow management, and a positive first impression for the organization.

What are some common challenges faced by virtual assistant intake professionals, and how can they be managed effectively?

Virtual Assistant Intake professionals often navigate high volumes of inquiries and must accurately gather and organize client information, which can sometimes be overwhelming. Effective time management and the use of robust CRM tools are essential to keep track of details and ensure prompt follow-up. Additionally, clear communication and active listening skills help avoid misunderstandings and ensure all client needs are addressed efficiently. Collaborating closely with other team members, such as account managers or support staff, also helps distribute workload and maintain service quality.

What is a virtual assistant intake?

Virtual Assistant Intake specialists are remote professionals who handle the initial onboarding, screening, and information gathering processes for clients or customers. They often serve as the first point of contact, collecting essential details, assessing needs, and ensuring that all necessary information is properly documented for further action. Their work streamlines workflows, improves client experiences, and supports organizations in managing new requests efficiently. This role is especially common in healthcare, legal, and service-based industries.

What is the difference between Virtual Assistant Intake vs Virtual Assistant?

AspectVirtual Assistant IntakeVirtual Assistant
CredentialsBasic administrative skills, familiarity with communication toolsSame as Intake, often with additional specialized skills
Work EnvironmentRemote, client-facing, often involves onboardingRemote, supporting various client tasks
Employer & Industry UsageUsed in service onboarding, client managementGeneral support across industries
Search & Comparison IntentFocus on client onboarding and intake processesBroader support tasks

The main difference is that a Virtual Assistant Intake specializes in onboarding and initial client communication, while a Virtual Assistant provides ongoing support across various tasks. Intake roles focus on client setup, whereas Virtual Assistants handle day-to-day administrative or operational duties.

What are popular job titles related to Virtual Assistant Intake jobs in Illinois? For Virtual Assistant Intake jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Virtual Assistant Intake jobs in Illinois look for? The top searched job categories for Virtual Assistant Intake jobs in Illinois are:
What cities in Illinois are hiring for Virtual Assistant Intake jobs? Cities in Illinois with the most Virtual Assistant Intake job openings:
Virtual Assistant Intake jobs near you

Medical Intake Coordinator

Compass Health Center

Northbrook, IL • On-site

$20 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 7 days ago

Job description

Weekly outpatient therapy isn't always enough, and a trip to the ER isn't the only answer. Patients and their families rely on Compass Health Center when in crisis - every day, we help people overcome depression, anxiety, suicidality, obsessions/compulsions, trauma, chronic pain, and other obstacles in order for our patients to live freely.
About This Role
The Medical Intake Coordinator is responsible for the medical registration of new patients and collaborating with multidisciplinary team members to communicate patient health information that requires treatment planning and/or further medical consultation.
Our location in Northbrook is our first and largest facility, and consists not only of our widest variety of programs, but also serves as a pilot site for many of our new treatment offerings.
What You'll Do:
  • Manages the medical registration process of patients entering the healthcare facility
  • Provides administrative support to the Nursing Department and Psychiatry Department
  • Collects and documents intake information such as medication and health history
  • Communicates and collaborates with the nursing team regarding intake information
  • Collects and documents of vital signs, height, weight
  • Drafting medical documentation and lab orders under the direction of the psychiatry provider
  • Transcribing medical information to patient's charts & communicating pertinent information to the treatment team
  • Maintains confidentiality in matters related to patient, family, and client facility staff.
  • Provides supplementary assistance with infection control and prevention measures
  • Medication, medical supply, and equipment inventory
  • Initiating Prior Authorizations for medications and diagnostic tests
  • Participates in professional development activities
  • All other duties within the scope of training as assigned by the Director of Nursing

Consults with:
  • Psychiatrists, Nurse Practitioners, Program Directors, Staff Therapists, Staff Nurses, and Administrative Staff

Who You Are:
  • Exceptional interpersonal and therapeutic communication skills
  • Robust organizational and time management skills, with noteworthy attention to detail
  • Team player with adaptiveness and agility
  • Working knowledge of medical terminology and computer literacy (highly preferred)
  • Medical Assistant (preferred)
  • Current CPR certification (preferred)
  • Working knowledge of pharmaceuticals (preferred)
  • Experience in mental health care (preferred)

Physical Requirements
  • Often required to walk; use hands to finger, handle, or feel; and reach forward with hands and arms.
  • Occasionally required to sit and stoop, kneel, or crouch.
  • The employee must be able to lift and/or move up to 25 pounds

Schedule
  • this is a full-time position Monday through Friday, with primary hours of 10:00am-6:00pm
  • Schedule flexibility given patient and program needs

We are committed to a fair and equitable work environment. The expected compensation range for this role is below. This range includes multiple career path levels across the organization; where you fall in the range is dependent upon a number of factors including, but not limited to, your years of experience, type of experience, location, and education/certifications. Compass reserves the right to update these ranges.
Compensation
$20-$23 USD
We know job descriptions can be intimidating, so if this sounds like an opportunity for you, please don't hesitate to apply!
Who We Are
Compass Health Center is a recognized leader in crisis-level mental health, bringing passion, connection, and patient-centered care to the Partial Hospitalization and Intensive Outpatient space (PHP/IOP). Based in Chicagoland, we serve hundreds of patients every day, ranging from ages 5 through adulthood, in our onsite facilities or through our flourishing virtual programming. Compass fills a critical gap between outpatient and inpatient care through an intermediate level of Behavioral Healthcare.
A few more things we want you to know: our values are super important to us, and hopefully will be to you, too. Cultural humility, teamwork, continuous improvement, connection, patient centered care, passion, innovation, and agility should be your power sources. Joining Compass is an opportunity to feel fulfilled through a joint mission towards healing our communities.
Benefits & Perks
We know that you will be dedicated to your purpose here. We look at that investment as a two-way street. We are proud to offer plenty of space for growth, and opportunities to pursue continuous development within our organization.
For eligible positions, our other benefits include: comprehensive medical/dental/vision plans, 401k program with company matching, generous PTO (including competitive parental leave after 1 year of employment), and continuous training through CEU seminars and volunteering opportunities.
What's Next?
Compass is committed to cultivating diverse and dynamic teams who exude passion for their craft, so whether or not you check all the boxes, we encourage you to apply - we'd be grateful to hear from you!

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