Virtual Assistant Assistant Jobs in Hawaii (NOW HIRING)

Description Title: Graduate Assistant for the Manoa Faculty Senate Office Position Number: 0000GA11 Hiring Unit: UH Manoa, Office of the President, UH Manoa Faculty Senate (UHMFS) Location: Manoa Campus Date Posted: August 10, 2026 Closing Date: Continuous recruitment until the position is filled; application review to begin on August 26, 2026 Salary Information: $2,627 month / $31,524 Annual (Step 17) @20 hours per week (eligible for 100% tuition waiver) Monthly Appointment Type: 11-Month Part Time / Full Time: Part Time Full Time Equivalency: 50% Temporary / Permanent: Temporary Description: The Manoa Faculty Senate seeks a GA to support its Information Systems Modernization Project that is transforming the Manoa Faculty Senate's operations by creating web-based integrated self-service digital tools for enhanced governance, accessibility, and efficiency; track and streamline workflow; automate operations; and support data-driven faculty decision-making for the betterment of Manoa for students, faculty, and staff. For more information, please visit our website link. UHM Faculty Senate Other Conditions: To begin approximately August 2026 or as soon as possible.

This position is for an appointment of 11 months; renewal of appointment is dependent on satisfactory performance, program needs, availability of funds, and meeting the eligibility requirements of the assistantship (for details, go to the UHM Graduate Division Website, https://manoa.hawaii.edu/graduate/eligibility-criteria/; Duties and Responsibilities: 1. Design, deploy, and maintain the Faculty Senate's RAG (Retrieval-Augmented Generation) knowledge base chat system to enhance information accessibility. 2

Manage and optimize the Senate's WordPress website, ensuring content accuracy, security, accessibility, maintain plugins and overall maintainability. 3. Architect and maintain the Senate Collaboration Platform, focusing on streamlining online management tools (e.g

committee referral tracking). 4. Assess existing information systems for efficiency and scalability, maintainability, providing actionable and cost-effective recommendations for technology upgrades.

5. Contribute to documentation of tools and information systems. 6.

Streamline Senate business processes by identifying opportunities for automation and implementing efficient, scalable workflows. 7. Design and maintain data dashboards for Senate committees to track critical issues and improve reporting transparency.

8. Oversee the annual faculty census file, ensuring data integrity, and optimize internal data tools (e.g., rosters, listservs, Google Workspace drives). 9

Develop and implement data extraction and transformation pipelines to support automated reporting and data-driven decision-making. 10. Organize and curate active Senate documents and archives, including digitizing and integrating relevant materials from the Hamilton Library into the knowledge base.

11. Provide technical and operational support for Senate and committee meetings, including managing virtual platforms (e.g., Zoom). 12

Assist with day-to-day operations including intake and tracking of issues, scheduling committee activities, and promoting efficient operations. 13. Perform other duties as assigned to support the mission of the Faculty Senate.

Minimum Qualifications: 1. Current enrollment in a graduate degree program (Master's or PhD) at the University of Hawai'i at Manoa, maintaining a minimum 3.0 GPA and satisfactory academic progress. 2

Demonstrated experience in comprehensive website and web application testing, troubleshooting, and quality assurance and improvement. 3. Background in user experience (UX) design, with an ability to enhance interface usability.

4. Proficiency with utilizing and customizing Google Workspace and collaborative cloud-based tools. 5.

Strong written and verbal communication skills, with the ability to facilitate effective user training and support. 6. Demonstrated ability to work independently, manage project timelines, and consistently meet deadlines.

Desirable Qualifications: 1. Advanced knowledge in Software Engineering, Data Science, or Information Systems Management. 2.

Demonstrated experience with generative AI frameworks and infrastructure, specifically Retrieval-Augmented Generation (RAG) systems. 3. Experience in developing, implementing, troubleshooting, and customizing information system tools to address organizational workflows.

4. Experience in developing automated workflows, data dashboards, or project tracking tools. 5.

Demonstrated proficiency in modern web application development and WordPress site maintenance. 6. Experience with data extraction, transformation, and scraping methodologies to support automated data gathering and reporting.

7. Familiarity with principles of shared governance, democratic decision-making, or academic administrative processes. To Apply: If you have not applied for a position before using NeoGov, you will need to create an account.

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicants must submit the following: 1. Cover letter indicating how you satisfy the minimum and desirable qualifications.

Reference to an online portfolio, website, or samples of previous work are welcome; 2. Resume or CV; 3. Names and contact information (telephone number and email addresses) of 3 professional references; and 4.

Copy of unofficial transcript (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.

Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency to that of an accredited institution with the USA. Expense of the evaluation shall be borne by the applicant. IMPORTANT: If multiple applications are received from the same candidate, only the last one will be reviewed.

Please DO NOT include any self-identifying photos, SOCIAL SECURITY NUMBERS, BIRTH DATES or any sensitive/ confidential information on any documents within the application packet. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration.

Incomplete or unreadable application materials will not be considered Inquiries: John Kinder, 808-956-7725; uhmfs@hawaii.edu or mfschair@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis.

For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/.