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About the Company

At Convivial Brands, we believe empowered people create extraordinary results. Guided by our mission of Making Life Better, we foster a culture built on accountability, trust, teamwork, and a relentless pursuit of excellence.

Our family of businesses includes Design Design, a premium boutique social expression company; Tableau, a stylish tabletop and home décor business; Verdant Graphics, a cutting-edge printing manufacturer; and The High Five GR, a modern rustic event venue located in downtown Grand Rapids. — each unique in what they do, but united by a shared commitment to creating meaningful experiences for our customers, communities, and each other.

Executive Assistant

The Executive Assistant is highly organized and passionate about supporting members of the Executive Leadership Team. This individual will demonstrate exceptional attention to detail and a keen ability to thrive in a fast-paced and dynamic environment with constantly evolving priorities. This person is highly self-motivated and exercises exceptional judgement and discretion in a variety of high-pressure situations.

This is a full-time on-site position based at our headquarters in Grand Rapids, MI.

Principal Duties and Responsibilities:

• Provides administrative support to the Chief Vision Office (CVO) and President of Convivial Brands, including but not limited to:
  • Calendar management
  • Handles personal correspondence, emails and other tasks
  • Manages and coordinates meeting agendas, creating presentations and preparation of attendees
  • Prioritizes and follow-up on incoming issues addressed
• Enhances the Leadership Team reputation by supporting different requests and exploring opportunities
• First point of contact for phone calls and visitors for the corporate headquarters office
• Anticipates needs and strategically prepares resources
• Manage Executive Team’s business travel arrangements
• Performs reporting functions using Excel, presenting data in clear and concise manners
• Handle meeting and event coordination, including scheduling, catering and equipment needs
• Office managerial responsibilities; office organization, supply maintenance, corporate credit card reconciliation and visitor check-ins
• Facilities management responsibilities; vendor communication, building-related services, etc.

Required / Desired Qualifications

Education, Training, and Experience:

• High School Diploma required; Bachelor’s Degree preferred
• Minimum of three years’ experience supporting an Executive(s)

Specific skills, knowledge, and abilities

• Ability to multi-task, deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests.
• Highly resourceful team-player, with the ability to also be independently effective.
• Impeccable organizational appetite with the sense of urgency to make all functions of the role clean, clear, efficient, and concise.
• Proven track record of working effectively in a confidential environment and with highly confidential information and knowledge.
• Enthusiasm to help without being asked. Skilled at anticipating needs.
• Advanced PC knowledge in Microsoft Office, including highly proficient skillset in Excel, experience with Pivot Tables and VLOOKUP preferred.
• Occasional nights and weekend communication is required to promptly solve issues that arise.

Disclaimer Statement

The above information has been designed to describe the general nature and level of work performed as noted. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Convivial Brands ELC, Inc. is an equal opportunity employer. All qualified candidates will receive consideration without regard to race, color, religion, sex or national origin.