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University of Colorado Anschutz

Department: School of Medicine Office of the Dean

Job Title: Assistant to the Associate Dean of Public Relations (Open Rank)

Position #: 00849889 - Requisition #: 40320

Job Summary:

CU School of Medicine Office of Communications - 30%

The School of Medicine Office of Communications, led by the Associate Dean for Public Relations, works in partnership with departments, centers, and other administrative units to promote accomplishments and activities of faculty, staff, and trainees.

• Manage the development and production of the School of Medicine Annual Report, coordinating cross-functional stakeholder contributions and ensuring timely publication.
• Provide operational and executive support to the Associate Dean for Public Relations and a 20 member communications team, overseeing complex scheduling, prioritization, and workflow coordination.
• Facilitate vendor management and procurement processes, including sourcing competitive bids, monitoring project budgets, and ensuring compliance with university policies.
• Develop and distribute executive reports, presentations, briefing materials, and communications supporting leadership decision-making and organizational initiatives
• Serve as the primary liaison for departmental procurement activities, streamlining purchasing processes and ensuring operational efficiency.

Dean's Office Administrative Support - 20%

Administrative support for the Dean's Office requires attention to detail, accuracy, follow-up and resolution, the ability to manage multiple projects, and providing high-quality customer service. 

• Deliver high-level executive support to senior leadership, ensuring seamless coordination of strategic priorities, meetings, and stakeholder engagements.
• Coordinate governance activities for the School of Medicine Executive Committee, managing meeting logistics, agenda development, executive communications, documentation, and follow-up action items.
• Support executive communications and institutional messaging initiatives, including preparation of leadership presentations for the annual State of the School address.
• Maintain and manage enterprise-wide communication resources, including organizational directories and leadership contact databases supporting operational effectiveness.
• Administer university procurement and travel card programs, ensuring compliance with institutional policies and financial stewardship requirements.
• Lead planning and execution of executive meetings, events, and special projects, collaborating with internal and external stakeholders to ensure successful outcomes.
• Serve as a key point of contact for faculty, staff, visitors, and senior leaders, delivering exceptional customer service and fostering positive stakeholder relationships.
• Provide cross-functional operational support and continuity across the Dean's Office administrative team during periods of high demand and staff absences.

Leadership Recruitments - 50%

The Dean's Office conducts the search process for recruitments where the Dean is the hiring authority, including for positions at the Chair, Senior Associate Dean, and major Center Director levels. This position will support the office's Business Operations Team Lead with these efforts.

• Support executive-level search and recruitment processes for senior academic leadership positions, including department chairs, center directors, and associate deans
• Manage search operations from position development through candidate selection, ensuring compliance with institutional policies, timelines, and governance requirements.
• Coordinate search committee activities, including meeting facilitation, agenda development, candidate evaluation processes, and stakeholder communications.
• Partner with campus leadership and recruitment stakeholders to organize executive candidate visits, interview schedules, travel logistics, and assessment activities.
• Oversee recruitment-related procurement and budget administration, ensuring accurate financial tracking and policy compliance.
• Manage search process documentation and reporting requirements, maintaining data integrity and supporting equal opportunity and compliance objectives.
• Ensure adherence to institutional hiring priorities, human resources policies, procurement standards, and search governance protocols.
• Serve as a trusted representative of the Dean's Office, engaging professionally with executive leaders, faculty, staff, and candidates throughout the recruitment process.
• Maintain strict confidentiality and discretion while handling sensitive candidate, organizational, and leadership information.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 4 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz is a world-class academic medical campus leading transformative advances in science, medicine, education and patient care. The campus includes the University of Colorado's health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - which see nearly three million adult and pediatric patient visits each year. Innovative, interconnected and highly collaborative, CU Anschutz delivers life-changing treatments, exceptional patient care and top-tier professional training. The campus conducts world-renowned research supported by $890 million in funding, including $762 million in sponsored awards and $128 million in philanthropic gifts for research.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
  • Vacation Days: 22/year (maximum accrual 352 hours)
  • Sick Days: 15/year (unlimited maximum accrual)
  • Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry

• Bachelor's degree in communications or a related field.

Intermediate

• Bachelor's Degree in communications or a related field.
• 1 year of professional experience providing support to leadership and managing projects.

Senior

• Bachelor's Degree in communications or a related field.
• 2 years of professional experience providing support to leadership and managing projects.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the Bachelor's Degree on a year-to-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in higher education.
• Experience in editorial production.

Knowledge, Skills and Abilities:

• Ability to work independently as well as within a team.
• Advanced written, verbal, and professional interpersonal skills.
• Exceptional attention to detail.
• The ability to navigate a complex academic environment.
• Excellent organizational skills and the ability to effectively prioritize.
• Exercise judgment and independent initiative.
• Handle sensitive and confidential matters.
• Proven knowledge of Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

How to Apply:

For full consideration, please submit the following document(s):

      1.    A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

      2.    Curriculum vitae / Resume

      3.    Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Mark Couch (MARK.COUCH@CUANSCHUTZ.EDU)

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by July 9, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

                   Entry Level: $52,374 - $70,181

                   Intermediate Level: $56,995 - $76,374

                   Senior Level: $61,616 - $82,566

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.