Vendor Operations Manager Jobs in Washington (NOW HIRING)

Priority Deadline: August 9th

Work will be predominantly remote, as EPN does not have an office. There will be some in-person meetings in other locations in the United States. You will work closely with other staff and contractors, including EPN’s Fractional CFO . We are looking for this position to start immediately.

About The Position:

Reporting to the Senior Director of People & Operations, the Finance Operations Manager supports the organization\'s day-to-day financial and operational functions, including accounts payable and receivable, expense management, donation tracking, contract administration, and vendor coordination. This role ensures accurate financial records, timely processing of invoices and payments, effective management of employee expenses and contracts, and reliable operational support across the organization. Working closely with the Fractional CFO, the Finance & Operations Manager provides administrative and financial support for reporting, compliance activities, special projects, and other organizational priorities as needed.

Responsibilities include: 

• Assist with accounts payable and accounts receivable processes.
• Review, code, and process invoices and payments in a timely manner.
• Maintain organized financial records and supporting documentation.
• Assist with monthly reconciliations and financial reporting activities.
• Support the Fractional CFO with finance-related projects, reporting, and operational needs.

• Administer and monitor employee corporate card and expense programs.
• Review and reconcile employee expense reports and corporate card transactions in bill.com and with Quickbooks.
• Ensure expenses are properly documented, coded, and approved in accordance with organizational policies.
• Follow up with staff regarding missing receipts, documentation, or policy compliance issues.

• Maintain accurate donor and contribution records within the organization\'s donor management database.
• Track and reconcile donations and other revenue sources with financial records.
• Support donation reporting and documentation needs.

• Coordinate contract preparation, routing, review, and finalization processes with contractor and hiring manager.
• Manage contract signature workflows and maintain executed agreements.
• Track contract terms, renewal dates, payment schedules, and key deadlines.
• Coordinate and process recurring contract payments and vendor invoices.
• Maintain organized contract records and supporting documentation.

• Serve as a primary point of contact for vendors regarding invoices, payments, and administrative matters.
• Assist with vendor onboarding and record maintenance.
• Support operational process improvements and documentation.

• Collaborate with internal staff to support financial and operational processes.
• Provide administrative support related to financial transactions, reporting, and compliance activities that includes but is not limited to tracking of internal bonuses, equipment purchases, professional development stipends, manager discretionary spending.  
• Support special projects and organizational initiatives as assigned.

QUALIFICATIONS:

• Commitment to the Environmental Protection Network’s mission and values.
• Minimum of 2 years of demonstrated experience managing financial processes, including budgeting, forecasting, financial reporting, accounts payable/receivable, and reconciliations.
• Strong knowledge of financial systems, ERP platforms (e.g., Quickbooks, NetSuite, Oracle, SAP, Workday)
• Ability to manage multiple deadlines, priorities, and stakeholders in a fast-paced and evolving environment
• Proven project management skills with the ability to manage multiple priorities and meet deadlines.
• Experience developing and improving financial processes, internal controls, and operational efficiencies.
• Ability to analyze complex financial data and provide actionable recommendations to leadership.
• Highly productive in remote working environments 
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive financial information.
• High attention to detail with exceptional organizational and problem-solving skills.
• Experience collaborating with cross-functional teams, including HR, Operations, IT, and Executive Leadership.
• Bachelor\'s degree in Finance, Accounting, Business Administration, Economics, or a related field preferred. 

CORE COMPETENCIES: 

1. Building Relationships: In this role, building relationships means developing and maintaining effective working partnerships with staff, contractors, vendors, donors, and external service providers to support the organization\'s financial and operational functions. The ideal candidate communicates clearly, responds promptly, and establishes trust through accuracy, reliability, and professionalism. This competency also includes collaborating across departments, navigating competing priorities with diplomacy, and providing responsive support that helps staff understand and follow financial and operational processes.
2. Making Decisions & Demonstrating Judgment: In this role, sound judgment is essential for managing financial and operational processes accurately and efficiently. The ideal candidate makes thoughtful, timely decisions, identifies and resolves issues proactively, and knows when to escalate matters to the Fractional CFO or other leaders.
3. Managing Execution: In this role, managing execution means effectively organizing and prioritizing multiple financial and operational responsibilities while ensuring accuracy and timeliness. The ideal candidate follows through on commitments, meets deadlines, proactively addresses issues, and maintains well-organized systems that support the organization\'s day-to-day operations.

PAY:

• An annual salary of $87,792 based in D.C. We will adjust the salary up or down based on locality. 

BENEFITS

The Environmental Protection Network is a fully remote virtual environment. We think about our compensation as a package of total rewards that starts with a competitive salary. 

Work-Life Balance:

• Employees are encouraged to balance a 40-hour work week with a flexible work schedule and core hours of 11 AM-4 PM ET. 
• 11 paid Federal Holidays and other paid days when the office is closed, including: 
• • The work day before or after July 4. 
  • The day before and after Thanksgiving. 
  • The week of December 25th and the week of Jan 1st (FY26-Dec 21st-Jan 1st, FY27- December 20th-December 31st).
• Organization-wide non-meeting days on all major holidays that fall outside of the federal calendar (our staff can submit these to our calendar based on religious or cultural holidays).
• 3 weeks (120 hours) of paid time off (inclusive of sick, personal days, and vacation).
• 5 days of annual disaster relief time off in the event of a natural disaster impacting you or your family (does not carry over or pay out upon exit).
• 5 days of annual bereavement (does not carry over or pay out upon exit).
• 3 annual “EPN” days to be used for any purpose across the year (does not carry over or pay out upon exit).

Financial Security:

• Competitive market-based salary. 
• Annual tenure bonus (determined annually where funds are available)
• Performance-based bonuses where applicable.
• 401K Retirement Plan, 4% company match. 

Wellness Benefits:

• 80% employer-paid health, dental, and vision insurance, 50% employer-paid family.

• 100% employer-paid life (50K), opportunity to purchase additional life coverage is available for employee and spouse. 
• 100% employer-paid short and long-term disability insurance. 
• Access to employee-paid FSA, HSA, and commuter benefits. 
• Up to 6 weeks of paid leave upon the birth, adoption, or foster care placement of a child.

Career Development:

• Up to $500/year for professional development-related expenses. 
• Ongoing access to internal professional development training. 

Additional Benefits:

• $150 monthly cell phone plan and home internet reimbursement. 
• Up to $2,000/year for the purchase of phones, computers, headsets, software, or other equipment used consistently to carry out staff responsibilities.
• Applicable travel expenses will be reimbursed, including travel time outside of your local area.

Environmental injustices disproportionately impact the most marginalized people in society, including people of color, people from working-class backgrounds, women, and LGBTQIA+ people. Because we believe that these communities must be centered in the work we do, we strongly encourage applications from people with these identities or who are members of other marginalized communities.