Vehicle Manager Jobs in Indiana (NOW HIRING)

Location: Indianapolis, IN 46220

Employment Type: Part-time, 25-30 hours per week

Schedule: Flexible weekday schedule with preference for availability starting around 9:00 AM to accommodate vendor appointments. Days and hours can be arranged around other commitments as needed.

Compensation: $28-$32 per hour

Start Date: ASAP

• Maintain a smoke-free environment
• Comfortable working with pets
• Able to work independently while family members come and go

We are a family on the cusp of the empty nest stage, with our three daughters heading off to various colleges and beginning exciting new chapters of their lives. Our home is a blend of warmth, activity, travel, and transition, as both of us periodically work from home and enjoy occasional travel throughout the year.

We live in a historic home on Indianapolis' north side that is full of character, charm, and the thoughtful upkeep that naturally comes with an older property. Day-to-day life involves coordinating with trusted vendors, staying ahead of household maintenance and projects, and ensuring everything runs smoothly and calmly behind the scenes.

Our household also includes a friendly golden retriever and two cats, who are very much part of the family. Above all, we value privacy, discretion, positivity, and a peaceful home environment that feels organized, welcoming, and well cared for. We're hoping to find someone who is not only professional and detail-oriented, but also fun, friendly, upbeat, and genuinely enjoys becoming a positive presence within a family's daily rhythm.

Proactive problem-solver: You anticipate needs and resolve issues before they become urgent.

Independent and assertive: Comfortable taking initiative and managing tasks with minimal supervision.

Positive and lighthearted: Bring a sense of humor to your work while staying focused and professional.

Warm and personable: Friendly and kind, while maintaining appropriate professional boundaries.

Clear communicator: Keep us informed, especially when we're traveling, so we always know things are on track.

Detail-oriented and thoughtful: Help free up our mental bandwidth by anticipating details and thinking through solutions on our behalf.

Vendor & Property Management

• Serve as primary point of contact for all household vendors including plumbing, HVAC, electrical, landscaping, and pool maintenance
• Research and coordinate quotes for repairs and projects, providing recommendations
• Handle episodic property issues that arise with our historic home
• Oversee weekly house cleaner and other contractors
• Coordinate occasionally with our vacation home's house manager as needed

Household Organization & Maintenance

• Maintain and improve existing organizational systems throughout the home, including garage and basement (rough household manual with vendor contacts already in place)
• Daily resets including dishes, vacuuming high-traffic areas, light tidying
• Prep home for weekly cleaners
• Seasonal decoration swaps and takedown
• Coordinate donation drop-offs
• Change batteries, light bulbs, and smoke detectors as needed
• Deep cleaning of refrigerator and oven as needed
• Clean humidifiers and air purifiers
• Break down and recycle delivery boxes

Inventory & Errands

• Own restocking of all household supplies, maintain running lists, and place orders or shop as needed
• Mail and package handling
• Dry cleaner pickup and drop-off
• Occasional errands like grocery shopping or pharmacy runs

Laundry & Linens

• Wash, fold, and organize laundry
• Wash dog beds monthly

Pet Care

• Schedule vet and grooming appointments for golden retriever
• Monitor and maintain pet food supply
• Coordinate dog care when family travels (option to act as pet/house sitter if preferred)

Vehicle Management

• Drop off and pick up vehicles for service; manage loaner cars
• Track registration and insurance for family's vehicles and boats

Guest House & Outdoor Spaces

• Stock indoor and outdoor beverage fridges, including guest house kitchen, for meetings and events/hosting as needed
• Bring in outdoor cushions at end of season and tidy spaces for guests

Please submit:

• A short letter introducing yourself and explaining why you'd be a great fit.
• Your updated resume.
• Three professional references with contact information.

This role requires a background check.

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