Vault Associate Jobs in Indiana (NOW HIRING)

Job Title: QA Associate

Job Description

The QA Associate supports the review and analysis of data related to product and packaging quality, ensuring compliance with cGMP standards, written procedures, and applicable regulations. This role provides quality systems support, partners closely with production, supply chain, QC laboratories, and customer service, and plays a key role in batch record management, material approval, and quality documentation for animal health and nutrition products.

Responsibilities

• Support quality systems by organizing, critically reviewing, and presenting information in accordance with written procedures and cGMP standards.
• Provide day-to-day quality support for production areas to help ensure compliant manufacturing operations.
• Apply or obtain statistical analysis to support quality-related decisions and data evaluation.
• Write, review, and revise GMP standard operating procedures to maintain accurate and compliant documentation.
• Track, maintain, critically review, and correct manufacturing records (tickets), and print additional documentation to include with manufacturing records for disposition.
• Maintain communication with the QC laboratory regarding test results that are pertinent to batch release, ensuring timely and accurate information flow.
• Maintain communication with Supply Chain representatives to ensure batch manufacturing records are released in a timely manner.
• Approve raw materials for use in production areas by evaluating vendor Certificates of Analysis (COAs), printing permits, approving materials as they arrive on site, blocking and unblocking material as needed, and tracking vendor information on a shared site for visibility.
• Maintain communication with material coordinators to ensure awareness of materials received on site and materials urgently needed in production areas.
• Print and prepare batch manufacturing records as requested by Supply Chain, including manually printing product shipping labels, verifying count and variable data information, tracking and creating additional labels as needed, and coordinating timely pick up and drop off of records and labels.
• Create or prepare Certificates of Analysis (COAs) as requested by Customer Service representatives, including creation of AQIS documents and permits, updating health and non-radiation certifications, and creating Certificates of Manufacturing and Certificates of Conformity.
• Track COA requests, create irregular COAs and COA templates, and mail documents to Customer Service representatives while maintaining communication to ensure timely delivery of Certificates of Analysis to the destination country.
• Perform inbound quality analysis and receipt for printed packaging materials, and approve printed packaging materials for use in production areas.
• Monitor temperature records of bulk material received for companion animal products to ensure proper storage and handling.
• Approve bulk material received for companion animal products based on quality and compliance criteria.
• Own, track, and route documents in Veeva Vault for edit, review, and approval as needed for Quality Assurance and Technical Service/Manufacturing Science representatives.
• Ensure quality documentation, including SOPs, batch records, and certificates, is accurate, complete, and maintained in a highly regulated environment.
• Conduct QA checks and QA tests as needed, supporting laboratory and analytical activities such as titration and pH testing, where applicable.
• Contribute to continuous improvement of quality processes by identifying documentation or workflow issues and collaborating on solutions.

Essential Skills

• Bachelor’s or Associate’s degree in a related field, or no degree with at least 12 months of QA or GMP experience.
• Demonstrated experience working in a GMP, pharmaceutical, life science, or highly regulated quality environment.
• Strong communication skills, with the ability to maintain clear, timely communication with QC, Supply Chain, Customer Service, and other stakeholders.
• Strong documentation skills, including accurate recordkeeping, SOP review, and quality documentation management.
• Solid math skills to support data analysis, statistical evaluation, and verification of counts and variable data.
• Proficiency with computers, including working with electronic document systems such as Veeva Vault and shared sites.
• High attention to detail and the ability to work effectively in a highly regulated environment with strict procedures.
• Experience with batch record review and batch record maintenance.
• Knowledge of cGMP principles and quality assurance practices.
• Ability to perform QA tests, QA checks, and QA documentation tasks in a laboratory or production support setting.

Additional Skills & Qualifications

• Experience in biology, chemistry, or a related scientific discipline is beneficial.
• Experience with quality inspection and quality documentation in a manufacturing or laboratory setting.
• Familiarity with laboratory techniques such as titration and pH testing.
• Experience working with Certificates of Analysis (COA), Certificates of Manufacturing, and Certificates of Conformity.
• Exposure to analytical testing and laboratory environments supporting pharmaceutical or life science products.
• Comfort working with SOP review and revision, and supporting QA test and QA check activities.
• Ability to manage multiple requests for documentation, labels, and certificates while meeting deadlines.
• Strong organizational skills to track vendor information, COA requests, and batch documentation across shared systems.
• Benefits available through the consulting arrangement include paid time off, holiday pay, and access to retirement and health savings account options.

Work Environment

This role is based in a manufacturing environment producing solid dosage medicines, nutrients, and vitamins that go into animal feed products, as well as pre-mix pharmaceutical products (food treated with nutrients or medicine). The facility includes different areas, ranging from a very clean solid dosage environment to a more industrial, dusty production area where materials are handled and processed. The cleaner area is highly organized and controlled, though not a full clean room, while the more industrial area can be significantly dirtier and may result in employees going home with visible dust or residue from the workday. Team members wear a uniform appropriate for the manufacturing environment, without the need for specialized clean-room attire such as booties or hair and beard nets. The site offers a full-service cafeteria with hot and cold food options, vending machines, and a lunch room, with day shift having full cafeteria services and night shift having a mostly functional lunch room. The standard schedule for this role is Monday through Friday, 7:30 a.m. to 4:00 p.m.

This is a Contract to Hire position based out of Clinton, IN.

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Clinton,IN.

This position is anticipated to close on Aug 14, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.