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Vault Administrator Jobs (NOW HIRING)

Zortech Solutions

CAD Administrator

Bingen, WA · On-site

Hands-on knowledge in SolidWorks Admin and EPDM Vault * Troubleshoot issues related to SOLIDWORKS software and system configuration; provide technical support to users * Installation and ...

Interon IT Solutions

AKS Administrator

Chantilly, VA · On-site

AKS Administrator Location: Remote Duration: Long Term Contract Type: W2 Job Details: We are ... Key Vault, Storage Accounts, App Services, and Azure Databases . * Handle cluster configuration ...

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Vault Administrator information

What are Vault Administrators?

Vault Administrators are IT professionals responsible for managing and securing digital vaults that store sensitive data, credentials, or secrets within an organization. They configure access controls, monitor system activity, perform regular audits, and ensure the vault's security policies are enforced. Additionally, Vault Administrators often handle backup and recovery procedures and troubleshoot issues related to the vault's operation. Their work is critical for maintaining data security and compliance, especially in environments using tools like HashiCorp Vault or similar secret management systems.

What is the difference between Vault Administrator vs Data Security Analyst?

AspectVault AdministratorData Security Analyst
CredentialsOften requires security certifications like CISSP, CISATypically holds certifications like CISSP, CISM, or CompTIA Security+
Work EnvironmentWorks in secure facilities managing vaults and physical security systemsWorks in IT environments focusing on data protection and security protocols
Industry UsageUsed in banking, government, and high-security sectorsCommon in IT, finance, and corporate sectors
Primary FocusPhysical security and access control managementCybersecurity and data protection strategies

The Vault Administrator primarily manages physical security systems and access to secure vaults, often in banking or government sectors. In contrast, the Data Security Analyst focuses on protecting digital data through cybersecurity measures. While both roles require security certifications and work in security-focused environments, their core responsibilities and tools differ significantly.

What are some common challenges faced by Vault Administrators when managing secure access to sensitive data?

Vault Administrators often encounter challenges related to balancing strong security protocols with user accessibility. Managing permissions for a diverse set of users and applications, ensuring compliance with security policies, and responding swiftly to access requests or incidents can be demanding. Additionally, keeping up with updates, regular audits, and integrating vault solutions with other security tools are typical parts of the role. Effective communication and collaboration with IT, security, and compliance teams are crucial for success in this position.

What are the key skills and qualifications needed to thrive as a Vault Administrator, and why are they important?

To thrive as a Vault Administrator, you need expertise in data security, access management, and a solid understanding of IT infrastructures, typically supported by a degree in computer science or related field. Familiarity with tools like HashiCorp Vault, encryption technologies, and relevant certifications such as Certified Information Systems Security Professional (CISSP) are commonly required. Strong problem-solving, attention to detail, and communication skills help ensure secure and efficient management of sensitive information. These skills are crucial for protecting organizational data, maintaining compliance, and supporting secure business operations.
More about Vault Administrator jobs
What are the most commonly searched types of Vault Administrator jobs? The most popular types of Vault Administrator jobs are:
What states have the most Vault Administrator jobs? States with the most job openings for Vault Administrator jobs include:
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Vault Administrator jobs near you
Infographic showing various Vault Administrator job openings in the United States as of June 2026, with employment types broken down into 94% Full Time, 3% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Manager, Veeva Vault Administration (Contract)

Alimentiv

Raleigh, NC • Remote

$17.50 - $19.50/hr

Full-time

Posted 13 days ago

Job description

The Manager, Veeva Vault Administration is responsible for the administration and operational delivery of the Veeva Vault platform, with a focus on Vault Clinical applications (eTMF, CTMS, Study Training, Study Startup, Site Connect). This role translates strategic technology priorities into practical system solutions and oversees their implementation and ongoing management. The administrator ensures business needs are captured and aligned through planning and coordination with cross-functional teams; configures and delivers system enhancements to meet operational requirements; maintains platform integrity, compliance, and data quality; and drives user success & adoption through training and responsive technical support. The role requires a high degree of self-management and initiative, with the ability to prioritize and execute tasks independently while collaborating effectively with operational teams and non-technical stakeholders.
Vault Configuration & Solution Delivery (40-60%)
  • Collaborates with cross-functional stakeholders to gather, analyze, and translate business needs into actionable requirements & specifications for Vault Clinical applications.
  • Configures, validates, and implements Vault Clinical solutions across all applications, including workflows, lifecycles and metadata.
  • Coordinates planning & deployment of vendor platform updates, including evaluation of new features & releases, impact analysis, readiness assessments, and production roll-out.
  • Identifies and recommends innovative Vault Clinical enhancements aligned with Alimentiv’s strategic direction & roadmap for the platform.
  • Collaborates with business and technical stakeholders to execute data migrations and system integrations (e.g., EDC) connected to Veeva Vault.
  • Ensures alignment and consistency of configurations across Vault Clinical applications, coordinating with delivery & support staff to maintain a coherent architecture.    
Vault Maintenance, Security & Compliance (30-50%)
  • Maintains configuration of Vault Clinical applications (eTMF, CTMS, Study Training, Study Startup, Site Connect) and underlying Vault Platform data architecture (Global Directory).
  • Manages system change requests, applying change controls in accordance with internal policies & SOPs and external regulations.
  • Manages user accounts & permissions, applying role-based access principles and conducting user access reviews.
  • Liaises with vendor support & professional services for issue resolution and escalation when required.
  • Oversees data governance of Vault Platform, monitoring data integrity and quality.
  • Conducts system risk assessments and develops & applies mitigations to ensure security, integrity and availability of the platform in accordance with GxP regulations (21 CFR Part 11, EMA) and ISO 27001 principles.
  • Maintain system documentation, including validation deliverables, SOPs and work instructions, to ensure regulatory compliance and audit readiness.
Vault User Enablement, Support & Training (10-25%)
  • Oversee user training and development & maintenance of comprehensive training resources to drive user adoption and support effective system use.
  • Provide technical support and guidance to internal and external Vault Clinical users, ensuring timely resolution of system issues and user inquiries.
  • Serves as a trusted partner to non-technical users, ensuring clear communication and practical guidance to support adoption and effective use of the platform.
  • Develop and maintain reports and dashboards for internal and external users leveraging Vault Clinical data to support operational visibility and decision-making.
Team Management & Engagement (10-15%)
  • Formally supervise and oversee the work of internal Veeva solution delivery & support staff.
  • Assign and prioritize workloads to ensure timelines and quality expectations are met.
  • Support recruitment activities, including onboarding and training new team members.
  • Set, track, and evaluate performance objectives to align with departmental strategies.
  • Conduct performance reviews and support team competency development.
  • Provide conflict resolution support and maintain positive team morale.
  • Monitor resourcing, capacity, and availability of staff, escalating concerns to Sr leadership as required
Qualifications
  • 7 – 9 years of related experience
  • (Honors) Bachelor’s degree
  • English fluency (written and verbal) 
  • Veeva Vault Platform Administrator or Veeva Clinical Operations Administrator certification is required, with demonstrated strong knowledge of Veeva configuration tools.
  • Prior knowledge & experience with configuration & administration of Veeva Vault Clinical applications including eTMF, CTMS, Study Startup, Study Training, and Site Connect
  • Knowledge of database management and data governance concepts & principles for oversight of underlying Veeva Vault data architecture (Global Directory)
  • Experience with Veeva Vault data migrations.
  • Experience with integrating Veeva Vault with other clinical applications (e.g., EDC).
  • Knowledge of full computer system validation lifecycle and deliverables (requirements, specifications, IQ, OQ, PQ/UAT), with Veeva-specific experience preferred.
  • Knowledge of IT security protocols and regulatory compliance requirements (e.g., FDA 21 CFR Part 11,) including implementing secure access controls and ensuring data integrity and audit trails in clinical systems
  • Understanding of global regulations affecting clinical trials, including ICH-GxP, FDA guidelines, and data privacy laws in various regions (e.g., GDPR).
  • Proven ability to self-direct work, manage priorities independently, and collaborate with non-technical stakeholders to deliver functional solutions.
  • Technical Documentation: Knowledge of creating and maintaining technical documentation, such as system manuals, standard operating procedures (SOPs), and user guides for clinical systems.
  • Problem-Solving: The ability to quickly diagnose system issues, troubleshoot effectively, and implement solutions independently.
  • Adaptability: Ability to adapt to new technologies and evolving regulatory requirements in the clinical space, and willingness to continuously learn and improve.
  • Communication Skills: Strong written and verbal communication skills to work effectively with cross-functional teams, present technical information to non-technical stakeholders, and provide training and support to users.
  • Attention to Detail: The ability to pay close attention to regulatory requirements and data accuracy, ensuring compliance and data integrity in clinical systems.
  • Project Management and Organization: Strong organizational and time-management abilities to handle multiple projects simultaneously, ensuring timely implementation of system changes or upgrades.
Compensation for candidates will be aligned to local market benchmarks and may vary by geographic location, experience, and internal equity. 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.