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Secretary

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Secretary

Salary

$64,944.00 - $79,128.00 Annually

Location

City Hall, 1110 West Capitol Ave, West Sacramento, CA

Job Type

Regular Full Time

Job Number

2026-00079

Department

PUBLIC WORKS O&M

Division

PW O&M ADMINISTRATION

Opening Date

08/28/2026

Closing Date

9/18/2026 11:59 PM Pacific

Bargaining Unit

LOCAL 39

Max Number of Applicants

100

• Description

• Benefits

• Questions

The City of West Sacramento is seeking a dependable, organized, and customer-service-oriented Secretary to provide administrative and clerical support within the Public Works Department. This is an entry-level administrative position that is well suited for an individual who enjoys working in a professional office environment, supporting a team, organizing information, and ensuring that routine administrative processes are completed accurately and efficiently.

Under direction, the Secretary performs a variety of clerical and administrative duties in support of department operations. Responsibilities may include answering phones and responding to inquiries, scheduling meetings and appointments, maintaining files and records, entering and organizing information, processing invoices and related paperwork, and assisting staff and members of the public.

The ideal candidate will be organized, dependable, detail-oriented, and comfortable learning new procedures and computer systems. The position requires the ability to prioritize multiple assignments, follow established procedures, communicate effectively with a variety of individuals, and maintain a professional and courteous manner when interacting with the public, vendors, and City employees.

Successful candidates will demonstrate strong attention to detail, basic computer and office skills, good written and verbal communication, and a willingness to learn the specific administrative processes and procedures of the department. They will have a positive attitude and willingness to be flexible in assisting with other duties as assigned that may deviate from typical established daily assignments.

The ideal candidate will possess some or all of the following:

• Previous experience working in an office, clerical, administrative, or customer-service environment.

• Experience processing invoices, purchase orders, receipts, or other financial or administrative documents.

• Familiarity with maintaining records, data entry, and organizing information.

• Experience using Microsoft Office or similar computer applications, including word processing, email, spreadsheets, and calendars.

• Strong attention to detail and the ability to identify missing or incorrect information.

• Ability to organize and prioritize multiple assignments while meeting established deadlines.

• Professional and courteous communication skills when interacting with coworkers, supervisors, vendors, and members of the public.

• Ability to learn and follow established policies, procedures, and department-specific processes.

• Experience working with confidential or sensitive administrative information.

• Experience in a public agency, municipal, construction, utilities, maintenance, or other operational environment is desirable but not required.

DEFINITION: Under direction, to serve as Secretary either to a Department Head, a specific professional person, or to a group of individuals within a City department; to perform complex and responsible secretarial duties; and to perform other related duties as required.

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions: Arranges and confirms meetings or conferences; schedules and confirms appointments; types a variety of reports or forms requiring independent assembly of information and independent judgment and interpreta­tion; reviews and checks forms, documents and records for accuracy, completeness and conformance; compiles a variety of data and other information for special and periodic studies or reports; maintains confidential and administrative files; composes letters, answers correspondence; operates a variety of office equipment such as computers, typewriters, photocopiers, and adding and calculating machines; attend a variety of meetings.

Marginal Functions: May supervise and train other secretarial and clerical employees; may assign and review work of other clerical employees; may record and transcribe minutes of meetings; perform related duties and responsibil­ities as required.

EDUCATION AND EXPERIENCE: Education: High school diploma or equivalent. Experience: Three (3) years of secretarial, stenographic, or clerical experience. One (1) year of business education above the high school level may be substituted for one (1) year of experience.

WORKING CONDITIONS: Work in an office environment; sustained posture in a seated position, answering of phones, and prolonged periods of typing.

LICENSES AND CERTIFICATES: If required to drive a vehicle, must possess a valid Class "C" or "3" California driver's license.

An applicant who qualifies for veterans’ preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans’ preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans’ preference shall be exhausted upon appointment to a regular position from an eligibility list.

An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).

Join the City of West Sacramento and unlock a world of exceptional benefits! We invite you to explore our comprehensive benefits package, tailored to support your well-being and professional growth. Click the link below to access a detailed summary of the rich benefits offered for your desired position. At the City of West Sacramento, we go above and beyond to show our appreciation for our dedicated employees.

Our benefits package includes not just the essentials, but also unique perks that set us apart. Enjoy the peace of mind that comes with pet insurance for your furry family members. Stay fit and healthy with our discounted gym memberships. Take advantage of our voluntary benefits that allow you to customize your coverage to fit your lifestyle. And when life gets challenging, our Employee Assistance Program (EAP) through Concern is here to support you with confidential counseling, work-life resources, and 24/7 support for personal and professional matters.

By joining our team, you're not just starting a job – you're embarking on a rewarding career path in a supportive and inclusive environment. Our comprehensive benefits package reflects our commitment to attracting and retaining top talent. Experience the difference of working for an employer who truly values your contributions and well-being. Discover why the City of West Sacramento is the ideal place to grow your career and enrich your life. Click below to learn more about the benefits waiting for you!

Local 39 Benefit Summary (https://public.powerdms.com/WestSacramento/documents/1969237)

01

To be considered for the position, all candidates are required to fully complete and submit the required supplemental questionnaire and application. An incomplete application or supplemental questionnaire will be grounds for rejection and cannot be revised after submission. Resumes may be attached but applications with "see resume" will be considered incomplete. The answers to the questions below will be evaluated along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "education" and "work experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization to facilitate the screening process. All statements made on the application are subject to investigation and verification, including the use of copying and pasting answers verbatim from Artificial Intelligence (A/I) programs such as Chat GPT or Google Gemini. False statements may be cause for disqualification, or discharge from employment. By checking "yes," I certify that I understand and have followed the application instructions.

• Yes

• No

02

Please describe your previous experience working in an office, clerical, administrative, or customer-service environment. Include the types of duties you performed, the length of your experience, and the computer programs or office equipment you regularly used.

03

Please describe any experience you have processing invoices, purchase orders, receipts, or other financial or administrative documents. What steps do you take to ensure that the information was complete and accurate before the document was submitted for payment or further processing?

04

When you are responsible for multiple tasks or requests at the same time, how do you determine what needs to be completed first, and what methods do you use to keep track of your work?

05

I certify that the statements made in this Supplemental Questionnaire are true, complete, and correct to the best of my knowledge and are made in good faith by me. I understand that any misrepresentation and/or falsification of my answers may result in my application being ineligible for this recruitment process.

• Yes

• No

Required Question

Employer

City of West Sacramento

Address

1110 West Capitol Ave 3rd Floor West Sacramento, California, 95691

Phone

(916) 617-4567

Website

http://www.cityofwestsacramento.org

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