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Description
Title: Subcontracts Specialist - Qualification and Relations
Department: SCM - Subcontracts Management
Office Location: Irvine, CA
Supervisor: Director of Subcontracts
FLSA Status: Exempt
Position Status: Permanent, Full-time
Work Status : Remote
SUBCONTRACTS SPECIALIST - S UBCONTRACTOR Q UALIFICATION & RELATIONS
Hanwha Qcells USA Corp ( Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.
Qcells USA's complete turnkey solutions seamlessly integrate the expertise of our Development, Module, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.
As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim , Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomer a tes in South Korea.
SUMMARY
The Subcontracts Specialist - Qualification and Relations is responsible for conducting the subcontract or qualification process , building business relationships with prospective and approved QCells Subcontractor s , collaborating with all functions to ensure all scopes of work can be performed . This includes , but is not limited to , identifying new subcontractors, managing the pre-qualification process, reviewing Subcontractor incident rates, creating and scoring Subcontractors based on qualification information provided and managing business relationships with Subcontractors. This individual will also support the entry of Subcontractors into Avetta and managing actions within the Avetta program . This position reports to the Senior Subcontracts Manager , Subcontracts Directo r , or another management personnel that the CEO of the Company may designate. This position is Hybrid and working hours are Monday through Friday, from 7:00am to 4:00pm, 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position may require travel up to 3 0%.
Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time .
ESSENTIAL JOB FUNCTION & RESPONSIBILITIES

• Administer the Subcontractor Qualification process with limited direction, including, but not limited to:

o Source new subcontractors and initiate the Qualification Process
o Follow up with non-responsive subcontractors
o Receive, review and submit NDA's for countersignature
o Maintain all qualification documents in accordance with approved filing procedure and naming conventions
o Review and score Subcontractors in accordance with the Qualification Evaluation process
o Maintain positive and frequent communication with Subcontractors providing status updates and business opportunities
o Update and keep current the Subcontractor Resource Base
o Work with QCells licensing to ensure Subcontractor licensing is accurately captured, reviewed and documented

• With s upport of the Subcontracts Manager /Director and QCells legal as needed , perform reviews of Subcontractor redlines to NDA's ;
• Monitor and manage existing NDA's to ensure all are valid and reissue if expired ;
• Perform Subcontractor management activities to add newly qualified Subcontractors into company ERP system;
• Maintain accurate and complete records in accordance with record retention procedures;
• Timely c ommunication with project teams or other disciplines on a Subcontractor's qualification progress upon request ;
• Expedition of priority qualifications as needed;
• Preparation and completion, including routing for signatures, of deviation forms as needed;
• Arrange and chair introduction meetings with Subcontractors and project teams as needed;
• Attend and represent SCM Subcontracts at conferences or events with Subcontractors as required;
• Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position ; and
• Perform other duties and special projects, as assigned by Management .
• Work with Construction, Engineering, Safety, Environmental, and others to ensure that adequate subcontractor resources are available to perform all needed scopes.
• Engage with subcontractors on an semi-annual basis
• Maintain the Subcontracts Zippering Plan/Database
• Update and maintain the Subcontracts Tiering Database
• Review and modify the existing process as needed

REQUIRED QUALIFICATIONS

• Understanding different scopes of work required to construct a utility scale solar project
• Knowledge of basic financial status of a company and how to read a balance sheet
• Ability to work on own in a fast pace, professional, team environment with minimal supervision
• Excellent organizational skills and attention to detail
• Understand schedule deadlines and drive action items toward completion in accordance with required dates/deadlines
• Strong verbal and written communication skills
• Confidence and ability to interact with people at all levels of the organization
• U nderstanding of construction management software systems (Procore preferred) and SAP basic knowledge + Microsoft Office suite
• Able to identify, investigate and solve problems that might arise with order and in timely manner

PREFERRED QUA L IFICATIONS

• 3-5 years of experience in Construction Contracts/Subcontracts Management. General knowledge of supply chain management and procurement, as well as construction principles and processes.
• SAP Experience preferred
• SmartSheet navigation
• Business Development experience
• Procore Experience preferred

EXAMPLES OF PHYSICAL DEMANDS

• Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
• Move/Traverse: infrequently bend, stand, stoop and/or walk
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
• Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
• Climb: occasionally ascends/descends on stairway to get to office upper and lower floors
• Travel: up to 3 0% as needed

EXAMPLES OF WORK ENVIRONMENT

• Regular professional, office business setting
• Noise level ranges from low to moderate (if in office setting)
• Noise level ranges from moderate to high (if on construction worksite)
• Under the Office Mobilization Plan (OMP) policy, the role may transition to a hybrid arrangement, as determined by business needs and the Head of Department

Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
It is important to note that the job descriptions provided by Qcells USA Corp are not intended to be comprehensive lists of all duties, responsibilities, or qualifications associated with the positions. Duties and responsibilities may change at any time with or without notice, reflecting our dynamic and evolving work environment.
We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations at [email protected] .
Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.
This job position is specific to Qcells USA Corp. only and not any other Hanwha affiliates. The above-listed salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. The salary range shared in the job description is for the listed position and only pertains to the candidate if they work in Irvine, CA. Actual compensation is influenced by a wide array of factors including but not limited to internal pay equity, skill set, education, licenses and certifications, geographic location, essential job duties and requirements, and the necessary experience relative to the job's minimum qualifications. If candidates are considered for a nationwide role, then the compensation range will follow the marketability of the job function within those states. An additional discretionary bonus structure or incentives may be offered as part of the overall compensation package, in addition to the full range of medical, dental, and/or other benefits, dependent on the level and position offered.
You may view your privacy rights by reviewing Qcells' Privacy Policy or by contacting our HR team for a copy.