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Trip Coordinator Jobs (NOW HIRING)

Trip Coordinator

Houston, TX · On-site

$18.75 - $25.25/hr

As a Trip Specialist, you will play a crucial role in overseeing and coordinating all aspects of international trips. You will be responsible for consulting with clients, identifying trip ...

Trip Coordinator

Collegeville, PA · On-site

$19.50 - $24.75/hr

A Trip Coordinator is an hourly, non-exempt employee who, under the supervision of a manager, is responsible for scheduling drivers for trips and extra curricular activities of students for our ...

Trip Coordinator

Everett, WA · On-site

$21.75 - $27.50/hr

Take field trip or Charter business orders through the electronic mail system or over the phone * Provide accurate pricing information to customers * Enter and record trips into company's proprietary ...

Take field trip or Charter business orders through the electronic mail system or over the phone * Provide accurate pricing information to customers * Enter and record trips into company's proprietary ...

Take field trip or Charter business orders through the electronic mail system or over the phone * Provide accurate pricing information to customers * Enter and record trips into company's proprietary ...

Take field trip or Charter business orders through the electronic mail system or over the phone * Provide accurate pricing information to customers * Enter and record trips into company's proprietary ...

Zūm is revolutionizing mass mobility with its Connected Mobility Experience (Zūm CMX™) system that connects and coordinates people, vehicles, and operations in real time. In the $50 billion ...

Zūm is revolutionizing mass mobility with its Connected Mobility Experience ( Zūm CMX ™) system that connects and coordinates people, vehicles, and operations in real time. In the $50 billion ...

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How much do trip coordinator jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for trip coordinator in the United States is $21.56, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $23.32 per hour, depending on experience, location, and employer.

What is a trip coordinator?

Trip Coordinators are professionals responsible for organizing and managing all aspects of group travel or tours. Their duties include planning itineraries, making travel and accommodation arrangements, coordinating with vendors, and ensuring that all logistics run smoothly. They also handle budgeting, address any issues that arise during the trip, and act as the main point of contact for travelers. Trip Coordinators work for travel agencies, tour companies, educational institutions, or as independent contractors. Their goal is to create seamless and enjoyable travel experiences for clients.

What are the key skills and qualifications needed to thrive as a trip coordinator, and why are they important?

To thrive as a Trip Coordinator, you need strong organizational skills, attention to detail, and experience in travel planning or hospitality, often supported by a relevant degree or background. Familiarity with booking platforms, itinerary management software, and budgeting tools is typically required. Excellent communication, problem-solving abilities, and a customer-focused mindset distinguish outstanding Trip Coordinators. These skills ensure smooth, enjoyable travel experiences and effective coordination of logistics for clients or groups.

What are some common challenges faced by trip coordinators and how can they be managed?

Trip Coordinators often encounter challenges such as last-minute itinerary changes, unexpected travel delays, and accommodating diverse group preferences. Effective communication and proactive planning are key to managing these situations. Building strong relationships with vendors and having contingency plans in place can help ensure smooth operations. Staying organized and adaptable allows Trip Coordinators to handle issues efficiently and maintain a positive experience for all travelers.

What is the difference between Trip Coordinator vs Travel Agent?

AspectTrip CoordinatorTravel Agent
CredentialsNone required, often relevant certificationsTravel certifications or licenses often preferred
Work EnvironmentEvent or travel planning companies, tour operatorsTravel agencies, online platforms
Employer & IndustryTour operators, event companies, travel servicesTravel agencies, online booking services
Search & Comparison IntentPlanning group trips, tours, or eventsBooking individual or group travel arrangements

While both roles involve travel planning, a Trip Coordinator primarily organizes group trips, tours, or events, focusing on logistics and coordination. A Travel Agent typically assists clients with booking individual or group travel arrangements, offering personalized travel solutions. Understanding these differences helps job seekers and employers target the right skills and expectations for each role.

Is a trip coordinator a good job?

A trip coordinator is responsible for planning and organizing travel arrangements, accommodations, and activities for clients or groups. The role requires strong organizational skills, attention to detail, and communication abilities, often involving working with vendors and managing schedules. It can be a rewarding career for those interested in travel and customer service, with opportunities for advancement in the hospitality and tourism industries.
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Infographic showing various Trip Coordinator job openings in the United States as of August 2026, with employment types broken down into 38% Full Time, 61% Part Time, and 1% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $44,839 per year, or $21.6 per hour.

Trip Coordinator

Splendora, TX • On-site

Splendora Independent School District
Education Programs Administration • 201 - 500 employees

Full-time

Re-posted 28 days ago


Job description

JOB TITLE:   Trip Coordinator

REPORTS TO:  Director of Transportation

DEPT. /SCHOOL:  Transportation                   

DUTY DAYS: 240

WAGE/HOUR STATUS: Non-Exempt                      

DATE REVISED: 7/6/2026

PRIMARY PURPOSE:

Support transportation operations by coordinating all aspects of district transportation for extracurricular trips. The Trip Coordinator is responsible for planning, scheduling, assigning personnel and vehicles, communicating with stakeholders, maintaining accurate records, and ensuring every field trip is executed safely, efficiently, and cost-effectively.

This position requires exceptional organizational skills, proactive communication, initiative, sound judgment, and the ability to manage multiple priorities while meeting strict deadlines. The Trip Coordinator serves as the central point of communication between campuses, coaches, sponsors, drivers, mechanics, routing personnel, and Transportation Administration.

QUALIFICATIONS:

Education/Certification:

  • High School Diploma or GED preferred
  • Valid Texas Commercial Driver License (CDL) Class A or B with Passenger (P) and School Bus (S) Endorsements
  • Successful completion of behind-the-wheel training
  • Successful completion of Texas Department of Public Safety School Bus Certification Course
  • Texas Association for Pupil Transportation Supervisor Certification preferred

Experience:

  • Minimum three (3) years school bus driving experience
  • Minimum two (2) years driving for Splendora ISD preferred
  • Previous dispatch or transportation office experience preferred
  • Previous experience using district trip management software
  • Minimum age of 21 years 

Special Knowledge/Skills:

  • Maintain exceptional organizational and time management skills.
  • Effectively prioritize multiple assignments while meeting all deadlines.
  • Communicate professionally and proactively with administrators, coaches, sponsors, drivers, parents, and coworkers.
  • Take initiative in identifying concerns and requesting assistance before problems arise.
  • Work independently with minimal supervision while maintaining accountability.
  • Utilize routing and trip management software proficiently.
  • Maintain accurate records and documentation.
  • Exercise sound judgment and problem-solving skills.
  • Operate a school bus when necessary.
  • Successfully pass DOT physical, drug/alcohol testing, criminal history review and maintain an acceptable driving record.

MAJOR RESPONSIBILITIES AND DUTIES:

  1. Coordinate all district transportation requests from initial submission through trip completion within district software.
  2. Review requests daily to ensure timely processing.
  3. Schedule buses, drivers, substitute drivers, coaches, and support vehicles.
  4. Assign trips based on driver availability, route completion times, seniority (where applicable), qualifications, and operational efficiency.
  5. Coordinate special transportation needs, including Special Education accommodations.
  6. Verify vehicle availability, seating capacity, accessibility, and equipment requirements.
  7. Ensure all assigned vehicles are fueled, clean, inspected, and ready for departure.
  8. Prepare and distribute complete trip packets including: driver assignment, keys, trip paperwork, fuel cards, seating charts, and emergency contact information.
  9. Ensure all required documentation is completed before departure.
  10. Maintain proactive, timely, and professional communication.
  11. Communicate daily with Transportation Administration regarding trip status.
  12. Notify sponsors immediately of scheduling conflicts.
  13. Confirm trip details with campuses, sponsors, coaches, and drivers 4872 hours before departure.
  14. Coordinate with the Route Coordinator and the Dispatch department regarding driver availability and route coverage.
  15. Communicate operational changes promptly.
  16. Respond to emails, phone calls, and requests in a timely manner.
  17. Develop and continually improve processes that increase efficiency.
  18. Prioritize work to meet established deadlines.
  19. Utilize dedicated work hours for focused trip planning activities.
  20. Monitor upcoming trips to prevent scheduling conflicts.
  21. Coordinate with mechanics regarding vehicle readiness.
  22. Identify opportunities for combining trips to reduce district costs.
  23. Recommend operational improvements to Transportation Administration.
  24. Meet all assigned deadlines.
  25. Complete work accurately with minimal errors.
  26. Verify all driver qualifications before assignment.
  27. Maintain records of trip expenditures and billing.
  28. Consistently demonstrate initiative, communication, time management and accountability.
  29. Drive any bus, route or activity trip when operationally necessary.
  30. Assist dispatch operations during emergencies or high-volume call times.
  31. Conduct field trip training for drivers and sponsors as assigned.
  32. Serve as an emergency transportation contact during evenings and weekends.
  33. Provide outstanding customer service by, maintaining positive working relationships with all stakeholders, responding professionally to concerns, demonstrate patience and professionalism during stressful situations and represent the Transportation Department in a positive manner.
  34. Participate in and lead professional development.
  35. Research policies and procedures before taking action.
  36. Maintain confidentiality.
  37. Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

Tools/Equipment Used: Standard office equipment including computer and peripherals; school bus, two-way radio, safety equipment including but not limited to flare, reflective signs and fire extinguishers

Posture: Frequent standing; frequent kneeling/squatting, bending/stooping, pushing/pulling and twisting; work in tiring and uncomfortable positions.

Motion: Frequent walking; frequent climbing, grasping/squeezing, wrist flexion/extension and overhead reaching; frequent driving.

Lifting: Heavy lifting and carrying (45 pounds and over) on a daily basis.

Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, toxic chemicals and materials, noise, vibration and electrical hazards; may work in tight or enclosed spaces; may work alone; regularly work irregular hours; occasional prolonged hours.

Mental Demands: Maintain emotional control under stress.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. 

Other Information: 

The District contributes $330 monthly toward the cost of the employee-only health insurance, which is $105 more than the state-required amount of $225/month. All employees in this position receive free treatment at any Next Level Urgent Care.

Position Type: Full-Time

Salary: