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Transactions Coordinator Jobs in Indiana (NOW HIRING)

House Buyers

Transaction Coordinator

Indianapolis, IN · On-site

$50K - $75K/yr

Transaction Coordinator House Buyers of America is looking for a remote Settlement Coordinator to ensure all acquisitions and dispositions go to settlement in a timely manner. What you will do:

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Transactions Coordinator information

What does a transactions coordinator do?

A Transactions Coordinator is a professional who manages the administrative tasks and paperwork involved in real estate transactions. They serve as the main point of contact between buyers, sellers, agents, and other parties to ensure that all documentation, deadlines, and requirements are met for a smooth closing process. Their responsibilities often include scheduling inspections, tracking contract deadlines, coordinating with escrow and title companies, and ensuring all legal documents are completed accurately and on time. By handling these details, Transactions Coordinators help real estate agents focus on client relationships and business growth.

What are the key skills and qualifications needed to thrive as a transactions coordinator, and why are they important?

To thrive as a Transactions Coordinator, you need a solid understanding of real estate processes, attention to detail, and organizational skills, typically supported by experience in real estate or administrative roles. Familiarity with transaction management software (such as Dotloop or DocuSign), CRM systems, and document management platforms is highly valuable. Excellent communication, time management, and problem-solving abilities help you coordinate effectively with clients, agents, and third parties. These skills ensure accuracy, compliance, and smooth transaction flow, which are critical for client satisfaction and successful closings.

What are some common challenges a transactions coordinator faces when managing multiple real estate deals simultaneously?

A Transactions Coordinator often handles several transactions at once, which requires strong organizational skills and attention to detail. Common challenges include keeping track of important deadlines, ensuring all required documents are completed and submitted on time, and communicating effectively with various parties such as agents, clients, lenders, and escrow officers. Prioritizing tasks and using digital tools to manage workflows can help mitigate these challenges. Being proactive in anticipating potential issues and maintaining clear, regular communication with the team is also key to a smooth transaction process.

What is the difference between Transactions Coordinator vs Real Estate Assistant?

AspectTransactions CoordinatorReal Estate Assistant
Primary RoleManages transaction processes from contract to closingSupports agents with administrative and marketing tasks
CertificationsReal estate license often preferredReal estate license often preferred
Work EnvironmentReal estate offices, transaction management platformsReal estate offices, marketing platforms
Industry UsageReal estate transactions, brokerage firmsReal estate agencies, brokerages

The main difference is that a Transactions Coordinator focuses on managing the transaction process from contract to closing, ensuring all paperwork and deadlines are met. A Real Estate Assistant provides broader support to agents, including administrative, marketing, and client communication tasks. Both roles often require similar certifications and work within real estate offices, but their core responsibilities differ in scope and focus.

Is a transactions coordinator a good job?

A transactions coordinator is a role that involves managing real estate or financial transactions, ensuring all documentation and deadlines are met. It requires strong organizational skills, attention to detail, and familiarity with transaction management software. The job can offer steady employment and opportunities for advancement in real estate or finance industries.

Is it hard to become a transactions coordinator?

Becoming a transactions coordinator typically requires strong organizational skills, attention to detail, and knowledge of real estate or financial processes. Many employers prefer candidates with relevant experience or certifications, and the role often involves working with transaction management software and adhering to deadlines, but it is generally accessible with proper training and skills development.

What are the most commonly searched types of Transactions jobs in Indiana?

The most popular types of Transactions jobs in Indiana are:

Transactions Coordinator jobs near you

Transaction Coordinator

Better Homes and Gardens Real Estate Connections

Schererville, IN • On-site

$19 - $24/hr

Full-time

Re-posted 4 days ago

Job description

This Is Not an Entry-Level Role

At Better Homes and Gardens Real Estate Connections, we are intentional about who we bring into our world.
We are seeking an experienced Transaction Coordinator who already understands the pace, pressure, and precision required in real estate—and thrives in it.
If you need to be trained on the basics of contracts, timelines, or the closing process, this is not the role for you.
If you’re the person others rely on to keep everything running smoothly, anticipate issues before they arise, and bring calm, confident control to every transaction—we want to meet you.
About Us
We are more than a brokerage—we are a lifestyle brand built on trust, relationships, and exceptional experiences.
Our agents expect excellence behind the scenes. Our clients expect a seamless closing. And our team delivers both with professionalism, positivity, and attention to detail.
This role is central to that experience.
What You’ll Own:
Contract to Close Execution:
  •  Manage transactions from accepted contract through closing with minimal oversight.
  •  Review contracts for accuracy, completeness, and compliance. 
  •  Track all deadlines, contingencies, and critical dates proactively. 
  •  Coordinate seamlessly with lenders, attorneys, title companies, and co-op agents. 

High-Level Communication.
  •  Serve as the steady, reliable point of contact for all parties. 
  •  Provide proactive updates—before anyone has to ask. 
  •  Ensure agents and clients feel informed, supported, and confident at every stage. 

File Integrity & Compliance:
  •  Maintain clean, complete, and audit-ready files at all times.
  •  Ensure all documents are properly executed and stored. 
  •  Uphold brokerage standards with precision and consistency. 

Anticipation & Problem Solving:
  •  Identify potential issues early and take action.
  •  Navigate challenges with professionalism and solutions—not stress. 
  •  Keep deals moving forward, even when things get complex.
 
Who You Are:
  • Experienced in Real Estate Transactions (Required) – You’ve successfully managed files from contract to close. 
  • Highly Organized – You don’t miss details, deadlines, or follow-ups. 
  • Calm & Confident – You bring stability and clarity in high-pressure situations. 
  • Proactive – You anticipate needs and take action without being asked. 
  • Professional Communicator – Clear, polished, and warm with all parties. 
  • Tech-Comfortable – You can quickly learn and navigate systems, CRMs, and transaction platforms. 
  • Accountable – You take ownership of your files and your outcomes.
 
What Sets You Apart:
  •  You don’t just “process files”—you manage and protect the entire transaction.
  •  You take pride in being the reason closings go smoothly. 
  •  You are trusted by agents because you make them look good. 
  •  You bring a solutions-first mindset to every challenge.
 
This Role Is NOT For Someone Who:
  •  Is new to real estate transactions.
  •  Needs constant direction or follow-up. 
  •  Struggles with organization or deadlines. 
  •  Prefers a slow-paced or repetitive work environment.
 
Why Join Us:
  •  Work with a respected, growing brand known for professionalism and results. 
  •  Be part of a supportive, positive, and high-performing team. 
  •  Play a key role in delivering exceptional client experiences. 
  •  Grow within a company that values reliability, initiative, and excellence.
 
Apply
If you are confident in your experience, take ownership of your work, and want to be part of a team that values doing things the right way—we would love to meet you.