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Total Absence Management Specialist Jobs (NOW HIRING)

Armada

Records Management Specialist I

Arlington, VA · On-site

Records Management Specialist I Type: Full Time Location: Ballston, Virgina Overtime Exempt: No ... transfer, leaves of absence, compensation, and training. Must be able to successfully pass a ...

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Total Absence Management Specialist information

What is a total absence management specialist?

Total Absence Management Specialists are professionals who manage and coordinate employee leaves of absence, such as medical, family, or disability leave. They ensure compliance with federal, state, and company policies, and work closely with employees, managers, and healthcare providers. Their role often includes tracking leave usage, maintaining relevant records, and providing guidance to employees about their leave options and return-to-work processes.

How does a total absence management specialist collaborate with HR and managers to ensure smooth leave processes?

A Total Absence Management Specialist works closely with HR teams and department managers to coordinate and monitor employee leaves, such as FMLA, disability, and other absences. They communicate policy details, provide status updates, and ensure that all documentation is accurate and compliant with legal requirements. Regular meetings and clear channels of communication help address any concerns promptly, making the leave process seamless for both employees and management. This collaborative approach is essential for minimizing disruptions and supporting both organizational needs and employee well-being.

What are the key skills and qualifications needed to thrive as a total absence management specialist, and why are they important?

To thrive as a Total Absence Management Specialist, you need a thorough understanding of leave laws (such as FMLA and ADA), case management, and strong organizational skills, often supported by a bachelor's degree in human resources or a related field. Familiarity with HRIS platforms, absence management software, and compliance tracking tools is typically required. Attention to detail, empathy, and strong communication skills help you manage sensitive cases and interact effectively with employees and management. These skills ensure accurate leave administration, legal compliance, and a supportive employee experience.

What is the difference between Total Absence Management Specialist vs Leave of Absence Coordinator?

AspectTotal Absence Management SpecialistLeave of Absence Coordinator
CredentialsTypically requires HR certifications, knowledge of employment lawsOften requires HR or benefits administration experience, certifications vary
Work EnvironmentHR departments, corporate offices, healthcare, or government agenciesHR teams, benefits departments, corporate settings
Employer & Industry UsageUsed across industries managing employee absences comprehensivelyPrimarily in organizations managing specific leave programs

While both roles focus on employee leave management, the Total Absence Management Specialist handles a broader scope of absence types and compliance, whereas the Leave of Absence Coordinator concentrates specifically on managing employee leave requests and documentation. The specialist often requires more comprehensive HR knowledge and certifications, working across various absence categories, while the coordinator focuses on specific leave processes within HR teams.

What cities are hiring for Total Absence Management Specialist jobs?

Cities with the most Total Absence Management Specialist job openings:

What states have the most Total Absence Management Specialist jobs?

States with the most job openings for Total Absence Management Specialist jobs include:

What are popular job titles related to Total Absence Management Specialist jobs?

For Total Absence Management Specialist jobs, the most frequently searched job titles are:

Emergency Management Specialist

Falls Church, VA • On-site

Armada Ltd
Insurance Services • 51 - 200 employees
Learn more about Armada Ltdexternal

Full-time

Re-posted 13 days ago

Job description

Type: Full Time

Location: Falls Church VA

Overtime Exempt: Yes

Reports To: ARMADA HQ

Security Clearance Required: Secret

CONTINGENT UPON AWARD*

Duties & Responsibilities:

Emergency Management (EM) Specific Responsibilities:

  • Emergency Management Specialists manage all-hazards EM programs, including COOP, DSCA, and NDMS initiatives.
  • The Emergency Management Specialist will support BUMED Operations Center and Crisis Action Team training and operations.
  • Maintain emergency notification systems and ensure readiness across all platforms.

Federal Coordinating Center (FCC) Specific Responsibilities:

  • The Emergency Management Specialist will maintain and update the FCC's partner engagement database.
  • Develop and revise FCC SOPs and training modules.
  • Facilitate monthly interagency meetings and manage action tracking.
  • Emergency Management Specialists process and report on resource requests weekly.
  • Conduct policy reviews and develop CONOPS and implementation plans.
  • Other duties as assigned

Knowledge, Skills, and Abilities (KSAs):

  • Familiarity with FCC operations, including TRAC2ES, JPATS, and NDMS systems.
  • Demonstrated capability to understand all phases of Emergency Management to include but not limited to: Mitigation, Preparedness, Response, Recovery.
  • Strong database management and reporting skills.
  • Ability to coordinate meeting minutes, action tracking, and partner engagement documentation
  • Advanced knowledge of DoD interagency coordination, policy development, and action officer responsibilities.
  • Proficiency with Microsoft Office Suite and collaboration tools.
  • Excellent written and oral communication skills.

Minimum/General Experience:

  • The Emergency Management Specialist shall have experience supporting DSCA, COOP, and NDMS operations.
  • The Emergency Management Specialist shall have experience in planning and participating in exercises like Ultimate Caduceus, Citadel Shield/Solid Curtain.
  • The Emergency Management Specialist shall have experience coordinating and evaluating emergency management exercises (tabletop, full-scale).
  • The Emergency Management Specialist possess the capability to produce training materials, after-action reports, and exercise planning packages per federal standards.
  • The Emergency Management Specialist shall have experience drafting, reviewing, and revising policies, SOPs, CONOPS, and implementation plans.

Minimum Education:

  • Bachelor's degree in a relevant field (Emergency Management, Security Studies, Public Policy, Information Security, or related discipline). Must possess a minimum of 5 years of relevant professional experience w/ degree.
  • OR in lieu of degree, 10 years of progressively responsible experience.
  • Must have successfully completed a Federal Coordinating Center (FCC) Course within the last 3 years. https://health.mil/Military-Health-Topics/Education-and-Training/DMRTI/Course-Information/Federal-Coordinating-Center-Course.

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


Must be able to successfully pass a background check, and pre-employment drug testing.  Job offers are contingent upon results of background check and drug testing.

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