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Therapy Administrative Assistant Jobs in Rochester, MN

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Therapy Administrative Assistant information

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$5

$17

How much do therapy administrative assistant jobs pay per hour?

As of Jul 28, 2026, the average hourly pay for therapy administrative assistant in Rochester, MN is $16.51, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $16.49 per hour, depending on experience, location, and employer.

What Is a Therapy Administrative Assistant?

A therapy administrative assistant supports the front desk in a therapy office. You most often find these jobs in physical therapy, outpatient therapy, or pediatric therapy clinics. In this career, you greet patients, take phone calls, schedule appointments, provide answers to insurance questions, and complete other administrative duties. Additional responsibilities include processing intake paperwork, ensuring all documents are accurate and complete, and collecting co-payments. You are also responsible for keeping medical records updated with patient info, outside records, and medication lists using practice management software, ensuring insurance referrals are available, and requesting authorization when necessary.

What are the key skills and qualifications needed to thrive as a Therapy Administrative Assistant, and why are they important?

To thrive as a Therapy Administrative Assistant, you need strong organizational skills, attention to detail, and experience with office administration, often supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic health records (EHR), and insurance billing systems is typically required. Excellent communication, multitasking, and discretion when handling sensitive information are essential soft skills. These abilities help ensure smooth clinical operations, accurate record-keeping, and a supportive environment for both therapists and clients.

How does a Therapy Administrative Assistant typically collaborate with therapists and clients during a busy workday?

A Therapy Administrative Assistant plays a vital role in ensuring smooth communication between therapists and clients. They are often responsible for managing appointment schedules, relaying client messages to therapists, and assisting with the coordination of therapy sessions. This role requires balancing confidentiality with efficiency, as assistants must handle sensitive information discreetly while supporting both client needs and clinician workflows. Collaborating closely with therapists, they may also help prepare materials for sessions and ensure that all necessary documentation is up to date, making strong organizational and interpersonal skills essential.

What are Therapy Administrative Assistants?

Therapy Administrative Assistants are support professionals who help therapy clinics or therapists manage their daily operations. Their responsibilities typically include scheduling appointments, handling client records, managing billing and insurance paperwork, and providing general administrative support to therapists and clients. They play a crucial role in keeping therapy practices organized and ensuring that clients have a smooth experience. Good communication skills, attention to detail, and discretion are important qualities for this role.

What is the difference between Therapy Administrative Assistant vs Therapy Receptionist?

AspectTherapy Administrative AssistantTherapy Receptionist
CredentialsHigh school diploma; some roles may prefer certification in office administrationHigh school diploma; no specific certifications typically required
Work EnvironmentOffice settings within therapy clinics, mental health centers, or hospitalsFront desk or reception area of therapy clinics or healthcare facilities
Job ResponsibilitiesScheduling appointments, managing patient records, billing, and administrative supportGreeting patients, answering phones, checking in patients, and basic administrative tasks

While both roles support therapy practices, a Therapy Administrative Assistant typically handles a broader range of administrative duties, including billing and record management, whereas a Therapy Receptionist primarily manages front desk tasks like greeting patients and answering calls. The Administrative Assistant role often requires more comprehensive administrative skills and may involve additional responsibilities related to office operations.

More about Therapy Administrative Assistant jobs
What job categories do people searching Therapy Administrative Assistant jobs in Rochester, MN look for? The top searched job categories for Therapy Administrative Assistant jobs in Rochester, MN are:
What cities near Rochester, MN are hiring for Therapy Administrative Assistant jobs? Cities near Rochester, MN with the most Therapy Administrative Assistant job openings:
Therapy Administrative Assistant jobs near you
Physical Therapy Assistant (PTA)

Physical Therapy Assistant (PTA)

Eden Senior Care

Pine Island, MN • On-site

$25 - $37/hr

Part-time

Posted 20 days ago

Job description

Take advantage of our $250 sign-on bonus!

Edenbrook Pine Haven is an industry-leading skilled nursing facility dedicated to delivering excellence in post-acute rehabilitation and long-term care. We cultivate a culture and family-like environment to attract the best healthcare professionals and caregivers that ensure that each guest is not treated like a patient.... but like family.

Position: PRN Physical Therapy Assistant (PTA)

Job Responsibilities:

  • Maintain the standards for rehabilitation services in accordance with the Company Mission and Goals
  • Be courteous to all patients and respectful of them, their environment and their culture
  • Provide quality therapy services at every patient contact, including treatment interventions, program implementation, discharge planning and related documentation and communication under the direction and supervision of the physical therapist
  • Prioritize and maintain a work schedule that is appropriate for the facility and in accordance with your employment
  • Assist Therapy management staff in maintaining a positive, productive, and beneficial working relationship with all Facility staff
  • Adhere to the policies and procedures necessary for day to day operations of the rehab department
  • Screen patients to determine the need for evaluation under the supervision of the PT
  • Treat patients to relieve pain and develop or restore function to achieve maximum performance under the supervision of a physical therapist
  • Monitor patient response to intervention, communicate any changes and follow through with all updates to the treatment modalities, goals, and frequency as needed under the direction and supervision of the physical therapist
  • Fulfills documentation requirements in a complete, appropriate and timely manner
  • Communicate and collaborate with other team members regarding the care of clients receiving therapy services
  • Assist with data collection on patients progress under the supervising PT
  • Plan for patient's discharge when maximum benefits have been met in coordination with the supervising PT
  • Provide complete and correct billing summaries as required
  • Attend in-service education when provided to rehab staff\
  • Maintain a neat and well-organized therapy department
  • Perform administrative duties to assist in the provision of therapy services\
  • Identify all new rehab admissions and notify physical therapist when appropriate
  • Communicate upcoming patient discharges with Facility staff as required
  • Attend appropriate care plan meetings when requested
  • Provide in-service education to staff when requested
  • Supervise the physical therapist assistant student as appropriate
  • Provide other job-related tasks and duties as assigned

Qualifications

  • Active Minnesota Physical Therapist Assistant (PTA) license in good standing.
  • A degree from an accredited Physical Therapist Assistant (PTA) program.
  • Strong communication, documentation, and patient-care skills.
  • Experience in skilled nursing, home health, or rehabilitation settings preferred.

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