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Description

About the role
The Real Estate Coordinator plays a critical role in supporting the day-to-day management and optimization of MyEyeDr.'s growing real estate portfolio. This position serves as a key partner to the Real Estate & Facilities team, providing operational, administrative, and analytical support across lease administration, site development, portfolio management, and strategic real estate initiatives.

Working closely with internal stakeholders, landlords, brokers, vendors, and other external partners, the Real Estate Coordinator helps ensure the effective execution of real estate transactions, compliance with lease obligations, and the maintenance of accurate portfolio data. This role requires strong attention to detail, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment. The Real Estate Coordinator reports directly to the Vice President, Real Estate & Facilities.

This is a hybrid remote role, offering a flexible work arrangement out of our Vienna, VA office, with an in-office requirement of two days per week.

The hiring range for this position is $65,000.00 to $75,000.00 annually, exclusive of benefits or bonuses (discretionary and non-discretionary), based on experience and proximity to the Vienna Home Office.

You Will

• Responsible for uploading and maintaining real estate and legal documents within lease administration systems, ensuring accuracy and compliance.
• Prepare materials and reporting for Real Estate Committee, Capital Project Approval meetings, and other strategic initiatives.
• Coordinate execution and distribution of real estate-related legal documents.
• Utilize demographic and mapping tools to support site selection, market analysis, and location performance assessments.
• Reconcile lease-related invoices and financial records in partnership with Lease Accounting and external vendors.
• Support compliance with lease terms, including rent payments, security deposits, and tenant improvement allowance administration.
• Maintain accurate landlord and vendor records, including ownership updates, ACH information, and insurance documentation.
• Partner with Construction, Facilities, and landlords to secure approvals, signage permits, and resolve property-related matters.
• Assist in evaluating lease obligations and facilities-related issues impacting office locations.
• Track and communicate critical lease dates, including expirations, renewals, and notification requirements.
• Support Real Estate Managers with site tours, market research, and location performance insight.

About You

• Associate degree or equivalent experience required; Bachelor's degree preferred.
• Minimum of two years of professional experience, preferably within commercial real estate, lease administration, or a related field.
• Strong ability to understand and interpret basic real estate, lease, and legal concepts.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience working with lease administration systems and related databases.
• Familiarity with demographic and mapping tools such as SiteIntel, Trade Area Systems, Buxton, Tetrad, or similar platforms is a plus.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated ability to collaborate effectively across teams while providing exceptional customer service and support.

Grow with Us

• Career Development and Training Opportunities
• Participate in a comprehensive benefits package including medical and dental coverage, tax-free savings plans, life insurance and more
• Participate in our Vision coverage and associate discounts on our products
• Participate in our 401(k) with competitive company match
• Accrue PTO and paid holidays from day one

Introduction | MyEyeDr.

How do you see yourself today? Are you looking for that unique opportunity where you can make a difference in the lives of the patients we serve? MyEyeDr. is a high-growth, premier healthcare company: a total vision care concept with a unique retail experience. Our trusted community doctors and knowledgeable teams are all focused on helping our patients live their best lives by delivering an exceptional, personalized experience to each of our patients in every interaction. Our business model is unlike others in the industry: we make healthcare accessible by welcoming all insurance and providing a great selection of stylish eyewear that meets the diverse needs of our patients.

This role provides a chance for you to build your professional career with an organization that is purposeful and whose values drive actions. You would have the opportunity to prioritize the care of our associates and our patients, to connect the knowledge of our talented teams to our patients’ needs, and to work in a fun, inclusive environment as part of a collaborative team. We are in search of that unique individual who is inspired by a career focused on helping others and providing quality care while continuously growing professionally and improving MyEyeDr. in meaningful ways. If this is you, we encourage you to apply so you can get your journey started with MyEyeDr. where you can help people see, look, and be their very best.

MyEyeDr. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. MyEyeDr. will not tolerate discrimination or harassment based on any of these characteristics.

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