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Infographic showing various Temporary Ibuy job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 84% Physical, 8% Hybrid, and 8% Remote job distribution, with an average salary of $38,238 per year, or $18.4 per hour.

Program Assistant-ACRC-Mechanical Science and Engineering

University of Illinois

Urbana, IL • On-site

$37K - $47K/yr

Full-time

Posted 19 days ago

Job description

Duties & Responsibilities
  • Center Programs and Engagement
    1)Seve as the principal point of contact for the center, representing the director(s) with campus, university, and external departments and on related committees.
    2)Build and manage relationships among center directors, alumni, industry partners, and other stakeholders to advance the center's strategic priorities.
    3)Facilitate meetings and hospitality between center directors and alumni or industry partners.
    4)Direct and oversee hospitality and logistics for development activities, including catering, room and hotel reservations, and special accommodations for alumni, industry partners, and other stakeholders.
    5)Manage the center's financial operations, monitoring appropriations, income, and expenditures and advising the director(s) on budget preparation. Coordinate the allocation of center staff, students, space, equipment, and funding across research projects.
    6)Administer affiliate membership renewals and invoicing, track payments, and provide the director(s) with management reports and analyses on income, expenditures, and emerging financial issues.
    7)Establish and maintain processes, aligned to the center's calendar and the director(s)' priorities, that ensure timely submission and dissemination of project proposals, updates, and meeting materials to faculty, students, and members.
    8)Identify, prepare, and monitor confidential and other center related documents and advise the Director(s) on changes that might necessitate action
    9)Lead planning and coordination of technology transfer and outreach events.
    10)Coordinate the recruitment, training, and temporary employees assigned to center operations as needed.
    11)Provide Director with reports, analyses and data and special projects as requested
  • Marketing and Events Management
    1)Promote and foster positive interaction between advisory board and center director and maintain board roster.
    2)Coordinate date and time of board meetings with center director, MechSE communications and facilities.
    3)Develop and distribute board meeting agendas and read-ahead material.
    4)Develop and direct content strategy for the website and social media, coordinating execution with MechSE communications.
    5)Manage creation and distribution of center related printed materials, including annual and research reports and letters.
    6)Supervise creation of event fliers and coordinate both content and distribution with MechSE communication.
    7)Serve as the event POC, communicating with board members and Managing reservations for hotel rooms, meeting rooms and catering
    8)Manage logistics for ACRC-invited guest speakers including supporting hospitality, meetings with faculty/students, lodging, travel, and reimbursements.
  • Financial Operations
    1)Administer travel and supplies reimbursements in the Travel and Expense Management System (TEM) for the center's faculty, staff, and students, ensuring compliance with university policy.
    2)Assist ACRC faculty and students with printing, copying, mailing, shipping, and placing orders for office and research supplies. This includes iBUY and p-card purchases.
    3)Manage procurement and vendor relationships for expenditures related to center activities, partnering with the department business office to ensure compliance with university procurement processes and policies.
  • Perform additional appropriate related duties to further the mission of the Center.
University of Illinois logo

About University of Illinois

Sourced by ZipRecruiter

The University of Illinois, located in Urbana, Illinois, US, is a prominent entity in the higher education sector. Operating its official functions through its website uillinois.edu, the institution provides a range of educational programs and services. The University was founded in 1867 and has since grown dramatically both in size and reputation. Its core values are embodied in its mission to enhance the lives of its students and citizens in the state, nation, and world through leadership in learning, discovery, engagement, and economic development. The university boasts several notable achievements including producing Nobel laureates and Pulitzer prize winners. It is renowned for its research programs and is known for significant advancements across various fields including engineering, science, and humanities.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Urbana, IL, US

Year founded

1974

Social media

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