Temporary Executive Assistant Jobs in San Rafael, CA

Vir Biotechnology is looking for a Temporary Executive Assistant (EA). In this EA role, you will provide comprehensive administrative support, enabling our leaders to focus on strategic priorities and key initiatives while supporting their teams effectively. You will be responsible for managing a busy and dynamic calendar, coordinating meetings with a wide range of stakeholders, and ensuring smooth day-to-day operations.

This role is based in our San Francisco, California office with the expectation to be onsite 5 days a week.

Vir Biotechnology is a clinical-stage biopharmaceutical company focused on powering the immune system to transform lives by discovering and developing medicines for serious infectious diseases and cancer. Its clinical-stage portfolio includes programs for chronic hepatitis delta and multiple PRO-XTEN® dual-masked T-cell engagers across validated targets in solid tumor indications. Vir Biotechnology also has a preclinical portfolio of programs across a range of infectious diseases and oncologic malignancies.

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company where everyone feels supported and encouraged to give their best.

Vir Biotechnology is looking for a Temporary Executive Assistant (EA). In this EA role, you will provide comprehensive administrative support, enabling our leaders to focus on strategic priorities and key initiatives while supporting their teams effectively. You will be responsible for managing a busy and dynamic calendar, coordinating meetings with a wide range of stakeholders, and ensuring smooth day-to-day operations.

This role is based in our San Francisco, California office with the expectation to be onsite 5 days a week.

• Plan, schedule, and coordinate complex meetings and events with internal teams and a wide range of external partners including accommodating scheduling conflicts and last-minute changes
• Manage highly sensitive and confidential information regarding business strategies, organizational priorities, and key initiatives with discretion
• Help facilitate strong working relationships with internal and external stakeholders. Gather briefing materials for meetings and ensure timely follow-up and consistent communication
• Organize domestic and international travel, including flights, hotels, transportation, and itineraries
• Process expense reports
• Support special projects, team initiatives, or event planning as needed
• Be the go-to person for day-to-day administrative needs, and problem solving for those you support
• Anticipate needs and help ensure nothing falls through the cracks

• 10+ years' experience with at least 3+ years supporting either C level executives
• Experience in the biotechnology / pharmaceutical industry required
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously
• Proactive and resourceful, with strong problem-solving skills
• Excellent communication skills
• Comfortable working in a fast-paced, dynamic environment
• Able to maintain a high level of professionalism and confidentiality
• Proficient in Microsoft Office and calendar management tools (e.g., Outlook)

The expected hourly range for this position is $58.00 to $82.00. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors.

Applicants must currently be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All employment decisions at Vir Biotechnology are based on legitimate, non-discriminatory business requirements, job duties and individual qualifications. Employment decisions are made without regard to any legally protected characteristics.

This commitment extends to all management practices and decisions, including recruitment and hiring, compensation, appraisal systems, promotions, training and career development programs. Vir Biotechnology also strongly commits to providing employees with a work environment free of unlawful conduct or harassment.

Vir Biotechnology Human Resources leads recruitment and employment for Vir Biotechnology. Unsolicited resumes sent to the company from recruiters do not constitute any type of relationship between the recruiter and Vir Biotechnology and do not obligate us to pay fees should we hire from those resumes. We ask that external recruiters and/or agencies not contact or present candidates directly to our hiring manager or employees.

For hires based in the United States, Vir Biotechnology participates in E-Verify.

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