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Liturgical, Cemetery and Administrative Coordinator

Liturgical, Cemetery and Administrative Coordinator

Archdiocese of Detroit

Grosse Pointe Farms, MI • On-site

Full-time

Posted 10 days ago

Job description

Job Description
Position Title: Liturgical, Cemetery and Administrative Coordinator
Location: Parish Office
Work Hours: Full Time; 8:30 am to 4:30 pm
Reports to: Pastor
Classification: Non-exempt
  • Liturgical
    • Document processing
    • Schedule Masses and collect donations
    • Process sacramental certificates
    • Create and maintain folders and all materials and schedules for baptism and funerals
    • Communicate with all preparing for baptism
    • Record all sacraments of baptism and deaths for the Parish
    • Process funeral arrangements
    • Prepare, maintain, schedule Mass Intention book
    • Gather yearly totals for: baptisms and deaths
    • Order office supplies for parish office
    • Order and maintain inventory of liturgical items such as candles, wine, hosts, etc.
    • Coordinate with ministries for Masses
  • Secretarial
    • Assist Pastor/Associate Pastors/Deacon
    • Answer phones/Greet people entering office
    • Assist all staff as necessary
    • Assist Parish Groups with documents/schedules
    • Assist campus with phone system
    • Distribute/Post mail
    • Maintain the information displayed in the sacristy/vestry
  • Columbarium
    • Sell niches, type contracts, establish a file on each niche containing all correspondence
    • Update database for Columbarium accounts including payments
    • Schedule dates for entombments and verify that clergy has been scheduled through priest in charge of liturgical calendar
    • Order niche plaques and schedule mason for opening/closing of niches and placement of bronze plaques
    • Order and maintain bronze urns for transfer from temporary urn, selling at fair market price
    • Coordinate with Business Manager to see that ongoing maintenance at the Columbarium is attended to and issues addressed.
  • Cemetery
    • Contact sexton to schedule and determine location of plot for burial of remains and cremains.
    • Maintain cemetery logs for death/burial records
      • When family member{s) call, obtain as much information as possible. Sexton will require Block/Plot for locating/digging grave.
      • Log this information in the record books, located in the safe in the mail room. Print off new sheet(s) for hard copy books, replacing old sheet(s).
    • Coordinate with Business Manager to see that ongoing maintenance at the Cemetery is attended to and issues addressed.

Job Qualifications:
  • Commitment to the mission, values, and teachings of the Catholic Church
  • Strong knowledge and understanding of Catholic liturgies
  • Strong organizational, communication, and interpersonal skills
  • Proficiency in Microsoft Office Suite
  • Ability to collaborate effectively with faculty, parish staff and parishioners

Education and Experience:
  • Experience in liturgy, ministry, or Catholic school settings preferred

Contact:
Erin Plona, Director of Finance and HR
313-885-8855
eplona@stpaulonthelake.org

Apply