Positionย /ย Title:ย Accountsย Payableย Manager
Bargainingย Unit:ย NON-UNION
Department/Location:ย Financialย Operations
Workย Days:ย 260
Reportsย To:ย Executiveย Directorย ofย Financialย Services
JDย Revisionย Date:ย 06/22/2026
Supervises:ย N/A
Function / Position Summary
The Accounts Payable Manager directs the District's accounts payable operations, ensuring accurate and timely payments, strong internal controls, and compliance with District policies and applicable regulations. This position overseesย staff,ย vendorย relationships,ย purchasingย cardย processes,ย andย financialย proceduresย whileย supportingย audits, process improvements, and collaborative service across the District.
Job Duties / Responsibilities
- Direct and oversee all accounts payable functions for the district.
- Review and approve invoices for payment in accordance with district policies and procedures.
- Ensure timely and accurate processing of vendor payments.
- Manage payment cycles, including checks, ACH, and wire transfers.
- Manageย andย overseeย theย District'sย purchasingย cardย program,ย includingย cardย issuance,ย maintenance, reconciliation, and monitoring of cardholder activity.
- Monitor vendor account balances and resolve discrepancies.
- Ensure compliance with Illinois School Code, board policies, grant requirements, and accounting standards.
- Manageย andย overseeย theย District'sย unclaimedย propertyย processย inย accordanceย withย applicableย Illinoisย laws and reporting requirements.
- Maintain segregation of duties and internal controls over disbursements.
- Ensure compliance with sales tax exemption requirements and IRS reporting regulations.
- Coordinate preparation and filing of the annual 1099s forms.
- Monitor accounts payable aging and cash flow reporting and requirements.
- Reconcileย accounts payable records to the general ledger.
- Assist with month-end and fiscal year-end closing activities.
- Support annual financial audits and provide requested documentation.
- Research and resolve vendor inquiries on a timely basis.
- Supervise accounts payable personnel.
- Establishย performanceย expectationsย andย provideย ongoingย coachingย andย training;ย cross-trainย staffย toย ensure continuity of operations.
- Develop and document standard operating procedures for accounts payable operations.
- Establishย andย maintainย effectiveย workingย relationshipsย withย internalย stakeholdersย andย externalย vendorsย to support timely resolution of inquiries and operational needs.
- Complete special projects as requested by the Executive Director of Financial Services.
- Perform other duties as assigned by the Executive Director of Financial Services.
Education
- Bachelor's degree in Accounting, Finance, Business Administration, or related field
Experience / Knowledge
- Fiveย orย moreย yearsย ofย progressivelyย responsibleย finance,ย accountsย payable,ย orย accountingย experienceย inย the public sector (preferred).
- Demonstrative analytical skills
- Proficiencyย inย Microsoftย Wordย and Excel.
- Strong oral and written communication skills.
- Excellent problem-solving aptitude.
- Flexibility to accept a fast-paced environment.
- Self-starter with the ability to work independently and follow projects through to completion.
Physical Demands
- Abilityย to work on a computer for the majority of the workday.
- Ability to lift up to 30 lbs. with proper technique.
Termsย ofย Employment
- This is a 12-month position. Salary and benefits are as established by the Board of Education.
- The full salary range for this position is $60,243.00 - $90,353.00. ย It is our typical practice to hire the minimum and midpoint ($75,298.00)