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Surgical Scheduler Jobs in Appleton, WI (NOW HIRING)

United Surgical Partners

Surgery Scheduler

Neenah, WI · On-site

$19.25 - $25/hr

Baylor Scott & White Surgical Hospital Fort Worth is hiring a Full Time Surgery Scheduler! Welcome to Baylor Scott & White Surgical Hospital Fort Worth , TX, a pinnacle of excellence and innovation ...

USPI, INC.

Surgery Scheduler

Neenah, WI · On-site

$19.25 - $25/hr

The Surgical Scheduler must display excellent telephone etiquette as he/she manages calls of utmost importance to providing quality and continuity of individual patient care. Duties and ...

ThedaCare

Surgery Scheduler

Appleton, WI · On-site

$17.75 - $23/hr

Access & Affordability * e.g. minimal or zero copays, team member cost sharing premiums, daycare The Surgery Scheduler coordinates and schedules inpatient and outpatient surgeries and procedures with ...

ThedaCare

Surgery Scheduler

Appleton, WI · On-site

$18.25 - $23.75/hr

The Surgery Scheduler coordinates and schedules inpatient and outpatient surgeries and procedures with anesthesia, team leaders, surgeons, physician offices, and other hospital departments to ensure ...

ThedaCare

Scheduler

Neenah, WI · On-site

$19.25 - $25/hr

Schedules and pre-registers patients using appropriate procedures based on physician orders. * Selects accurate medical records for patient safety. * Provides proper patient instructions while ...

ThedaCare

Scheduler

Appleton, WI · On-site

$17.75 - $23/hr

The Scheduler performs scheduling duties for patients of outpatient diagnostic services at ThedaCare. Performs functions while meeting the mission and goals of ThedaCare and regulatory compliance ...

Bellin

Surgical Technologist - Surgery

Green Bay, WI · On-site

Work Schedule: Monday through Friday, with start times ranging from 10:30 AM to 12:30 PM for an 8 ... Graduate of an accredited surgical technologist program required. Completion of Surgical ...

Ascension

Surgical Tech

Appleton, WI · On-site

Surgery Schedule: Full-time evenings | Monday-Friday 1100-1930 | Weeknight call approximately one night per month | Approximately 4-5 weekends of on call per year | One holiday on call per year How ...

Ascension

Surgical Tech

Appleton, WI · On-site

$28/hr

Surgery Schedule: Full-time evenings | Monday-Friday 1100-1930 | Weeknight call approximately one night per month | Approximately 4-5 weekends of on call per year | One holiday on call per year Life ...

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All JobsSurgical Scheduler JobsSurgical Scheduler Jobs in Appleton, WI

Surgical Scheduler information

See Appleton, WI salary details

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How much do surgical scheduler jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for surgical scheduler in Appleton, WI is $20.95, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $22.74 per hour, depending on experience, location, and employer.

What does a surgical scheduler do?

A Surgical Scheduler is responsible for coordinating and scheduling surgical procedures for patients in hospitals or clinics. They work closely with surgeons, nurses, patients, and insurance companies to ensure all necessary arrangements are in place, including pre-operative testing and insurance authorizations. Their role is vital in maintaining an organized surgery schedule, minimizing conflicts, and ensuring patients are informed and prepared. They also handle administrative tasks such as updating records, managing calendars, and confirming appointments.

What are the duties of a surgical scheduler?

A surgical scheduler's duties are to schedule appointments for patients for outpatient surgery in a hospital or healthcare facility. In addition to your responsibilities creating and following up on appointments, you may monitor insurance payments, record patient information from forms, give patients pre-surgery instructions, and more. You coordinate the surgery schedule for one or more doctors, inform doctors and patients of any changes to the schedule, and communicate with the surgical team and with patients regularly so that everyone is well informed of the plan for the day of surgery and the recovery process.

What are the key skills and qualifications needed to thrive as a surgical scheduler, and why are they important?

To thrive as a Surgical Scheduler, you need strong organizational abilities, attention to detail, and familiarity with medical terminology, often supported by a high school diploma or equivalent. Proficiency in scheduling software, electronic health records (EHR) systems, and office productivity tools is typically required. Excellent communication, problem-solving, and multitasking skills help professionals coordinate between surgeons, patients, and medical staff. These skills are essential for ensuring efficient surgical operations, minimizing errors, and providing a seamless experience for both patients and healthcare teams.

What are some common challenges surgical schedulers face when coordinating procedures, and how can these be managed effectively?

Surgical Schedulers often encounter challenges such as last-minute changes in surgeon availability, patient cancellations, and conflicts with operating room schedules. Effective management involves strong organizational skills, clear communication with surgical teams, and proficiency in scheduling software. Building strong relationships with surgeons, nurses, and administrative staff can also help quickly resolve conflicts and ensure smooth coordination. Staying proactive and detail-oriented is key to minimizing errors and ensuring all necessary resources are in place for each procedure.

What is the difference between Surgical Scheduler vs Medical Office Coordinator?

AspectSurgical SchedulerMedical Office Coordinator
CredentialsHigh school diploma; certification preferredHigh school diploma; certification optional
Work EnvironmentHospitals, surgical centers, clinicsMedical offices, clinics, hospitals
Job FocusScheduling surgeries, coordinating with surgical teamsManaging office operations, patient communication
Common TasksScheduling procedures, verifying insuranceAppointment setting, billing, patient records

While both roles involve administrative tasks in healthcare settings, Surgical Schedulers focus specifically on coordinating surgical procedures, whereas Medical Office Coordinators handle broader office management and patient communication. Understanding these differences helps in choosing the right career path or job search focus.

What do you need to be a surgical scheduler?

To become a surgical scheduler, you typically need a high school diploma or equivalent, strong organizational and communication skills, and experience with medical office procedures. Knowledge of medical terminology, scheduling software, and healthcare regulations is also important, and some positions may require certification or prior healthcare experience.

What is the role of a surgical scheduler?

A surgical scheduler coordinates and arranges surgical procedures by managing patient appointments, communicating with healthcare providers, and ensuring all necessary documentation and preoperative preparations are completed. They often use scheduling software and require strong organizational skills to ensure smooth operation within a medical facility.
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Surgical Scheduler jobs near you
Infographic showing various Surgical Scheduler job openings in Appleton, WI as of August 2026, with employment types broken down into 1% Locum Tenens, 2% As Needed, 74% Full Time, 11% Part Time, and 12% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $43,579 per year, or $21 per hour.

Surgery Scheduler

Neenah, WI • On-site

United Surgical Partners International Inc (USPI)
Health Care and Social Assistance • 1 - 5K employees

5.3

Company rating: 5.3 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

People enjoy working here

Recommended by parents

Respectful managers

Learn more about United Surgical Partners International Inc (USPI)external

$19.25 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

Welcome to Advanced Spine of Wisconsin
At Advanced Spine Center of Wisconsin was designed with the goal of providing the best experience for patients and their loved ones. The facility has two operating rooms and one procedure room that are equipped with the latest in advanced surgical technology.
 
Front Desk Receptionist/Surgery Scheduler at Advanced Spine Center of Wisconsin
The Front Desk Receptionist interfaces with patients and families, physicians, vendors and staff. Admit patients and process their paperwork. Update patient demographics/information in system. Collect balances due and document in the billing system. Handle funds per office procedure. Answer incoming phone calls. Assist with insurance verification. The Surgery Scheduler is responsible for scheduling pediatric and adult patients for the surgery center and assists with insurance verification when needed.  The Surgical Scheduler must display excellent telephone etiquette as he/she manages calls of utmost importance to providing quality and continuity of individual patient care.
 
Duties and Responsibilities:
  • Schedules all surgical procedures.
  • Obtains and enters all necessary information from surgeon or scheduler requesting OR time.
  • Is aware of instruments and equipment limitations of the department.
  • Communicates with OR Director/Administrator regarding managing block time.
  • Allows adequate time for each procedure according to physician request.
  • Allows adequate time for room turnover.
  • Attempts to schedule similar types of cases in the same room to increase efficiency.
  • Communicates special equipment, instrument, supply, and staffing requests to the OR Director.
  • Proofreads and edits all surgery schedules before distributing.
  • Contact surgeon’s offices two days prior to schedule to confirm surgical times and procedures.
  • Refers conflicts and procedural questions to the OR Director.
  • Keep all department managers informed of changes affecting current schedule.
  • Assists with completing forms for add-on procedures.
  • Prepares and distributes a “week at a glance” to assist with departmental staffing.
  • Attempts to minimize down time of rooms between cases.
  • Prepares final version of schedule for the following day.
  • Assists other employees when time allows.
  • May be asked to visit surgeon offices for marketing purposes.
  • Is consistently punctual and shows a responsible and dependable pattern of attendance.
  • Participates and supports BDP/QI programs and activities.
  • Cross-train in front desk areas, to include Switchboard, Insurance Verification, and Check-in.
 
Qualifications
  • High school graduate or equivalent.
  • 1+ years of experience in surgery scheduling.
  • 1+ years of receptionist experience in healthcare.
  • Excellent communication skills.
  • Excellent planning and organizational skills.
  • Ability to work under pressure.
  • Excellent telephone etiquette.
  • Thorough knowledge of medical terminology.
  • Ability to handle and prioritize multiple tasks.
  • Having the ability to foresee problems.
  • Alertness and adaptability to change in situation.
  • Holds all patient information confidential.
 
Benefits
USPI offers the following benefits, subject to employment status:
  • Medical, dental, vision, disability, and life insurance
  • Paid time off (vacation & sick leave) – Starting PTO accrual is 15 days per year.
  • 401k retirement plan
  • Paid holidays 
  • Health savings accounts, healthcare & dependent flexible spending accounts
  • Employee Assistance program, Employee discount program
  • Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, AD&D, auto & home insurance.
 
Who We Are
At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.
 
USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.

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