Support Services Assistant Jobs in San Ramon, CA

Administrative Support Services Assistant
San Francisco, CA (4 Days Onsite | 1 Day Remote)
35 Hours/Week | Temporary-to-Permanent Opportunity
Trustpoint.One is pleased to partner with a leading boutique law firm in its search for an Administrative Support Services Assistant for its San Francisco office. This is an excellent opportunity for an organized, service-oriented administrative professional who enjoys supporting attorneys and legal staff in a collaborative, fast-paced law firm environment. The position offers a hybrid schedule (four days onsite, one day remote), 35 hours per week, and the opportunity to convert to a permanent employee.
Responsibilities

• Provide administrative support to attorneys and professional staff, including maintaining calendars, contacts, and meeting schedules.
• Coordinate conference room reservations and assist with individual and group meeting logistics.
• Arrange domestic and international travel as needed.
• Respond promptly to attorney and staff requests for administrative assistance.
• Prepare, proofread, and format legal correspondence and other documents.
• Perform scanning, photocopying, filing, binding, faxing, and other document production tasks.
• Assist with electronic filings and the preparation of client and matter documentation, including engagement letters and new matter forms.
• Create and maintain physical and electronic files and assemble binders.
• Provide backup support to Legal Administrative Assistants and Reception during absences and scheduled rotations.
• Assist with additional administrative projects and office support as assigned.

Qualifications

• Minimum of 2 years of administrative or office support experience required.
• Prior law firm experience is highly preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience working with document management systems is a plus.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while providing outstanding customer service.
• Self-motivated with the ability to work independently and collaboratively in a team environment.

Schedule & Location

• San Francisco, CA
• Hybrid schedule: 4 days onsite, 1 day remote
• 35 hours per week
• Temporary-to-permanent opportunity

Pay rate: starting at $30/hour, commensurate with experience
Key Details
Physical Requirements
• Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighing up to 30 pounds
Remote Work & Information Security Requirements
Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements.
To support these obligations, individuals in this role should be able to:
• Maintain a secure and reliable internet connection capable of supporting required systems and applications
• Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
• Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
• Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
• Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols
Workplace Monitoring & Data Use Notice
To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.
In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client's applicable policies, procedures, and monitoring practices.
Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.
Client Specific Requirements Notice
Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.
Pay Transparency Notice
Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.
Equal Employment Opportunity Statement
Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law.