Substation Project Coordinator Jobs (NOW HIRING)

The Substation Project Manager leads greenfield and brownfield projects at substations, switching stations, and collector stations from concept through completion. This role oversees project financial performance, schedule, scope, and quality while building strong relationships with owners, subcontractors, regulatory agencies, and other stakeholders. The Substation Project Manager provides operational and project-management leadership, focusing on financial oversight, team and client coordination, future-project scoping, staffing decisions, and translating brief client requests into detailed, executable engineering scopes.

• Manage, direct, and coordinate all aspects of greenfield and brownfield substation, switching station, and collector station projects from initial concept through closeout.
• Prepare detailed proposals, support and lead client presentations, and actively participate in contract negotiations.
• Provide overall project management including siting, environmental review, permitting, planning, estimating, engineering coordination, right-of-way acquisition, project controls, bid phase services, procurement, constructability reviews, material management, construction management, and project closeout.
• Develop, maintain, and monitor project schedules, manage project scope, and control project costs to ensure successful delivery within agreed budgets and timelines.
• Oversee internal project financials, including budget development, financial tracking, and comparison of costs against individual contributors, dedicating a significant portion of time to financial administration.
• Support staffing decisions by forecasting resource needs, assigning appropriate engineers based on experience and project requirements, and coordinating with internal teams to ensure adequate project coverage.
• Assist with legal coordination, risk management, change management, and human resource issues related to project execution.
• Serve as the primary point of contact for clients, leading client coordination, strategic planning, master scope management, budget and financial discussions, subcontracting strategies, project staffing plans, environmental compliance efforts, facility support, and schedule attainment.
• Manage all aspects of project communication, ensuring timely, clear, and accurate information flow among internal teams, clients, subcontractors, and other stakeholders.
• Develop and implement project policies and procedures, establish project control systems, and execute the project execution plan to align with client standards and internal quality requirements.
• Work closely with the project team to ensure that deliverables and services meet client expectations and comply with internal QA/QC guidelines.
• Report regularly on project progress, cost and schedule metrics, procurement status, safety or environmental concerns, design questions, potential impacts, and issues requiring additional office support.
• Dedicate a significant portion of time to internal and external meetings with project teams, clients, and stakeholders to track and guide project execution.
• Prepare for future projects by responding to requests for services, developing detailed scopes and cost estimates, anticipating staffing requirements, and planning resource allocation.
• Interpret new client standards, quality concerns, documentation requirements, and automation requests, then communicate those changes to the team and adjust the overall delivery approach as needed.
• Translate brief client requests into comprehensive, executable scopes of work, including associated foundations, steel, labor, hours, costs, and approval requirements, and issue these scopes back to the client for approval.
• Coordinate substantial technical engineering input, ensuring that client requests, even when brief, are expanded into complete deliverables and that the necessary technical resources are engaged.
• Provide additional bandwidth for operational leadership and project-management oversight within the substation business, supporting a robust backlog of work.
• Travel to client offices and project sites as needed for meetings, site visits, and stakeholder coordination, including occasional overnight travel and after-hours meetings across time zones.

• Bachelor’s degree in engineering from an accredited curriculum, preferably in electrical engineering.
• At least 7 years of utility substation project experience, including a minimum of 3 years of related project management experience.
• Demonstrated experience managing capital projects in a utility substation environment, including capital upgrades and capital project management.
• Substantial technical engineering experience related to substation design, construction, maintenance, and engineering, enabling the ability to expand brief client requests into complete technical scopes.
• Proven ability to manage greenfield and brownfield substation projects, including scope development, bidding, construction oversight, and project closeout.
• Experience with project management for substation design, substation construction, substation maintenance, and substation engineering.
• Ability to work effectively with a wide variety of industry, government, and public contracts on project-related matters.
• Strong project coordination skills, including schedule development, cost control, and resource planning.
• Excellent written and verbal communication skills, with the ability to communicate clearly with clients, internal teams, and stakeholders.
• Strong analytical and problem-solving skills, with the ability to identify issues, evaluate options, and implement effective solutions.
• Proficiency in project management tools, including Microsoft Project or similar software, to manage schedules and project plans.
• Ability to travel as needed to client meetings and project sites.
• Valid driver’s license.
• Ability to manage multiple projects simultaneously and prioritize tasks in a fast-paced, consulting engineering environment.

• PMP (Project Management Professional) certification is strongly preferred.
• Professional Engineer (PE) license or Engineer in Training (EIT) certification is strongly preferred.
• Experience with capital project planning and execution in a utility or engineering consulting environment.
• Background in scope development and bidding for substation and related infrastructure projects.
• Familiarity with construction management practices for utility substations and related facilities.
• Experience working within an ESOP (Employee Stock Ownership Plan) company or similar employee-focused ownership structure is beneficial.
• Interest in long-term career growth, with the potential to progress from technical engineer to project manager and eventually to program manager.
• Comfort working in a highly collaborative, culture-driven team environment with strong cross-office coordination.
• Ability to adapt to evolving client standards, documentation requirements, and automation initiatives and to guide teams through these changes.

This role is based in a consulting, professional engineering firm environment with a close-knit, culture-driven team. The position is primarily located in a downtown Lexington, Kentucky office in a high-rise setting, working alongside another Substation Project Manager and collaborating with a broader substation business line team. The work environment is highly flexible, with a 9/80 schedule and strong support for work-life balance. Team members can work from home as needed and take personal time for appointments, provided project needs are met. The office operates in a business casual dress code. The team in the Lexington office is approximately 38 people and is described as highly collaborative, with strong coordination across offices nationwide. Project Managers spend a significant portion of time in internal and external meetings and may travel to client meetings and project sites, including locations in the Louisville area for utility projects. Mileage for travel to client meetings and site visits is reimbursed, and overnight travel typically occurs about once per quarter. Some after-hours meetings may be required to accommodate clients and stakeholders across different time zones. The firm offers a competitive bonus structure with multiple bonus opportunities throughout the year, including year-end bonuses, and operates as an ESOP, providing employees with an ownership stake in the company. The organization has a strong reputation with a robust backlog of work, is recognized as a top workplace in the Lexington area, and is consistently ranked among leading design and design-build firms nationally. A sign-on bonus may be available in lieu of a relocation package for candidates relocating to the Lexington area.

This is a Permanent position based out of Lexington, KY.

The pay range for this position is $135000.00 - $220000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Esop, Hybrid, emphasis on culture, good benefits

This is a fully onsite position in Lexington,KY.

This position is anticipated to close on Sep 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

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