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Subcontracts Administrator Two Jobs in Arizona (NOW HIRING)

Sundt

Project Administrator II - Fabrication

Vail, AZ

... subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as ... Project Administrator II is for employees with 2 years of experience in this position, or with ...

TRAX International

Be Seen First

System Administrator II

Yuma, AZ · On-site

The System Administrator II position requires working knowledge of Microsoft servers, experience ... Must be a current TRAX employee or affiliate subcontractor for internal postings. ***Relevance of ...

Bechtel

Subcontract Formation Specialist

Chandler, AZ · On-site

Develops and issues subcontracts and services agreements as assigned * Receives bids and evaluates ... Good presentation and analytical skills. * 2-5yrs experience with Subcontract formation ...

SCHUFF STEEL CO

Project Administrator

Phoenix, AZ

... subcontractor and vendor pay applications and related lien releases. * Provides necessary ... (2) years of related experience in construction field supporting project management teams.

Schuff Steel

Project Administrator

Phoenix, AZ · On-site

... subcontractor and vendor pay applications and related lien releases. * Provides necessary ... (2) years of related experience in construction field supporting project management teams.

DBM GLOBAL INC

Project Administrator

Phoenix, AZ · On-site

... subcontractor and vendor pay applications and related lien releases. * Provides necessary ... (2) years of related experience in construction field supporting project management teams.

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Project Administrator II - Fabrication

Sundt

Vail, AZ

Full-time

Medical, Life, Retirement

Re-posted 3 days ago

Sundt rating

7.9

Company rating: 7.9 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

Job description

Job Summary

The Project Administrator II is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as well as participate in the Individual Development Review for that employee. Project Administrator II is for employees with 2 years of experience in this position, or with experience on larger and more complex projects. This position is 100% on-site and not eligible for remote or hybrid work. This position is not eligible for visa sponsorships. 

Key Responsibilities:

  1. Oversee project timekeeping activities by reviewing labor reports, validating timecards, maintaining administrative timesheets, and coordinating timecard corrections and labor reallocations to ensure accurate labor reporting. 

  2. Generate, analyze, and maintain project reports related to labor, payroll, invoicing, inventory, and other operational metrics.

  3. Process accounts payable by managing vendor invoices, assigning cost codes, routing approval workflows, establishing vendors, and monitoring customer and vendor invoice status. 

  4. Support project accounting by reviewing payroll reports, maintaining accurate project financial records, and assisting with cost reallocation. 

  5. Establish and maintain project administrative workflows and support project startup activities. 

  6. Maintain project files, records, and documentation throughout the project lifecycle. 

  7. Assist with project closeout by preparing reports and ensuring project documentation is complete and accurate. 

  8. Coordinate project administrative activities and provide general administrative support to project leadership. 

  9.  Perform additional administrative duties and special projects as assigned.

Minimum Job Requirements:

1.    Good organizational skills are necessary.
2.    Must be proficient with word processing and spreadsheet software.
3.    Proficient use of all Microsoft Office Suite programs.
4.    Two-year accounting degree or equivalent combination of business training and/or related experience.

Note: Job Description is subject to change at any time and may include other duties as assigned.
Physical Requirements:

1.    May stoop, kneel, or bend, on an occasional basis
2.    Must be able to comply with all safety standards and procedures
3.    Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4.    Will interact with people and technology frequently during a shift/workday
5.    Will lift, push or pull objects up to 50Ibs on an occasional basis.
6.    Will sit, stand or walk short distances for up to the entire duration of a shift/workday.
7.    Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

#LI-RP1

As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture. Because everyone at Sundt is part owner, you'll join a team of people who are deeply invested in their work. From apprentices to managers, we're passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We're driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

Benefit list:
  • Market Competitive Salary (paid weekly)
  • Bonus Eligibility based on company, group, and individual performance
  • Employee Stock Ownership Plan & 401K
  • Industry Leading Health Coverage Starting Your First Day
  • Flexible Time Off (FTO)
  • Medical, Health Savings, and Wellness credits
  • Flexible Spending Accounts
  • Employee Assistance Program
  • Workplace Wellness Programs
  • Mental Health Program
  • Life and Disability Insurance
  • Employee-Owner Perks
  • Educational Assistance
  • Sundt Foundation - Charitable Employee-Owner's program

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