Study Abroad Program Assistant Jobs in Wheaton, IL

The Highlights:

Reporting to the Associate Director of Program Management, the Program Manager (PM) is responsible for successful program implementation of the faculty-led study abroad programs in their assigned program portfolio (typically 13-15 programs/year). The PM has a detailed understanding of the Study Abroad offerings in their assigned portfolio and makes critical decisions regarding their programs, while serving as the primary point of contact for faculty directors, students, and key stakeholders, including outside vendors and partners associated with program development and implementation. In addition to management of a portfolio of programs, the PM assists with other Study Abroad-related projects, including faculty training and development, student advising and orientation, DEI (diversity, equity, and inclusion) efforts, and marketing initiatives. The PM is involved with regular program assessment and assists with leading the second level of emergency response within the Study Abroad office.  This position has both administrative and management responsibilities and plays a key role in ensuring the success of study abroad program implementation for both students and faculty.  

What You'll Do:

1. Program Management and Implementation - The primary responsibility of the Program Manager is the overall organization, implementation, and operational success of the faculty-led study abroad programs in their assigned portfolio, as a member of the Program Management team. The PM actively participates and shares in team responsibilities, including:
a. Serves as the primary point of contact for any faculty and/or staff associated with study abroad programs in their portfolio, responsible for timely and successful creation of itineraries, logistical arrangements, student advising, marketing, communication, application management, financial and budgetary planning, course registration, program evaluations, etc.  
b. Serves as liaison for external constituencies, including international partners, third-party study abroad providers, and vendors associated with each program.
c. Assists with training and development for faculty and/or staff leading study abroad programs, ensuring knowledge of best practices in the field of study abroad, including DEI initiatives, so they can successfully manage their programs.
d. Assists faculty leading programs to countries with travel warnings or safety concerns with adhering to and maintaining compliance with related university policies and protocol. 
e. Works with faculty leading study abroad programs to ensure compliance with all policies, procedures, and requirements related to Study Abroad.  Develops, with the Program Management team, protocols appropriate for study abroad programs which supplement existing university policies and procedures.
f. Assists with implementing procedures to identify, assess, initiate, and manage study abroad crisis responses, while ensuring ongoing monitoring for existing and potential crisis situations that may impact study abroad programs.
g. Works closely with all program stakeholders to understand and interpret program goals (e.g. academic goals, intercultural competency goals, operational goals, meeting needs of specific student groups), assists with program assessment to measure program success, and makes recommendations to improve program implementation and better serve students.

2.  Program Development
The Program Manager, together with the Associate Director of Program Management and Director, provides consultation to colleges, academic units, and faculty in strategizing new faculty-led program development, based on trends and best practices, with consideration to university goals and practices, while emphasizing access to students traditionally underrepresented in study abroad. In addition, the PM, along with the ADPM, Director, and Global Engagement, contributes to decisions regarding the viability of new study abroad programs and implementation of new program models once programs have received both curricular and operational approval.  

3. Additional Study Abroad Responsibilities 
The Program Manager will have selected additional areas of responsibility, in both leadership and support roles, related to the operation of the Study Abroad office and the services provided to its stakeholders. Areas of responsibility may include, but are not limited to: scholarships, marketing, website & database management, DEI (diversity, equity, & inclusion), assessment, training & development, special events, student support services, and management of student peer advisors.

The Program Manager may have a supervisory role with respect to one or more student peer advisors, to be determined in coordination with the rest of the Program Management Team.

Works with Global Engagement Operations Manager and Financial Services, ensuring smooth business operations for the programs in assigned portfolio and helping ensure program viability based on program budget, operations, and enrollments. Responsible for the development of and continued adjustments to program budgets for all programs in assigned portfolio.

What You'll Need:

Minimum qualifications: B.A/B.S. or equivalent experience, with knowledge of study abroad best practices and experience working with international partners. Should have at least 2-4 years of experience in higher education administration, with at least 1-2 years of experience in study abroad and/or international education.

Preferred: Experience working successfully with faculty and/or experience with faculty-led study abroad programs, a working knowledge of the principles of student support services in a university setting, foreign language proficiency and/or international work/living experience, familiarity with procedures and trends within study abroad international education, including diversity, equity, and inclusion. 

The anticipated hiring range for this position is: $47,783 to $54,614. 

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
Conversant in Microsoft Office products, and preferred experience with Terra Dotta and/or PeopleSoft.
Knowledge of program models, best practices, concepts, and procedures within the field of study abroad.
Knowledge of diversity, equity, and inclusion best practices and considerations in higher education and study abroad.
Excellent writing, editing, communication, presentation, and interpersonal skills.
Demonstrated leadership and project/program management skills.
Must be able to set and meet deadlines and motivate others to do so.
Must be committed to collaborative teamwork style and diversity in the workplace.

Occasional duties on weekends or evenings.  Occasional travel to conferences and/or program sites may be available, though not required of the position.

Perks:

• Working for a stable and well-known University.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 8%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

For consideration, please include a resume and cover letter.

Vincentian Mission:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.