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How much do student record assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for student record assistant in the United States is $16.57, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $18.51 per hour, depending on experience, location, and employer.

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For Student Record Assistant jobs, the most frequently searched job titles are:

Assistant Director Student Records (Office of the Registrar-Homewood)

Baltimore, MD • On-site

Johns Hopkins University
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about Johns Hopkins Universityexternal

$49K - $86K/yr

Full-time, Part-time

Posted 14 days ago

Key responsibilities

  • Oversee student record management functions including degree conferral, graduation operations, transcript services, and student status records for KSAS and WSE.

  • Manage the processing of graduation materials, validate SIS data, and support the graduation clearance process by reviewing records and resolving discrepancies.

  • Serve as the primary liaison for diploma ordering, student credential verification, and student questions related to degree conferral, commencement, and transcripts.

Johns Hopkins University rating

8.0

Company rating: 8.0 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

191st of 633 rated colleges and universities

Job description

Reporting to the Director of Student Records, KSAS & WSE, we are seeking an Assistant Director of Student Records who will be responsible for overseeing the student record management of the following functions in the Office of the Registrar (OTR)
  1. Degree conferral and graduation/commencement-related operations for all full and part-time graduate and undergraduate students in the Krieger School of Arts and Sciences (KSAS) and the Whiting School of Engineering (WSE).
  2. Transcript/verification operations for all full and part-time graduate and undergraduate students in the Krieger School of Arts and Sciences (KSAS) and the Whiting School of Engineering (WSE).
  3. Student status records management for the Krieger School of Arts and Sciences (KSAS) and the Whiting School of Engineering (WSE).

Specific Duties & Responsibilities
  • Serve as a primary liaison between the Krieger School of Arts and Sciences (KSAS), the Whiting School of Engineering (WSE), and the Office of the University Registrar (OUR) to manage the timely ordering of diplomas.
  • Manage the efficient processing of graduation materials submitted through the graduation application process, including validating, recording, and archiving President's Letters for completed candidates; generating queries and reports to support diploma orders; compiling and editing Commencement program data and ceremony reading lists; preparing ad hoc reports for external offices; and troubleshooting final discrepancies with the appropriate divisions.
  • Validate SIS data to ensure the accurate awarding and posting of degrees, majors, minors, and certificates for undergraduate and graduate students.
  • Serve as the primary liaison between the Office of the Registrar and KSAS/WSE advising offices and part-time graduate programs to verify student academic credentials.
  • Support the graduation clearance process by identifying, troubleshooting, and resolving discrepancies related to degree candidacy, graduation applications, and completion requirements by reviewing records and coordinating with academic departments, advising offices, administrative units, and students.
  • Assist student registration for the University-Wide Commencement Ceremony.
  • Serve as the primary point of contact for student questions and concerns regarding diploma distribution, commencement, and degree conferral.
  • Facilitating mass communications and email outreach to students.
  • Supervises three direct reports.
  • Other duties as assigned.

Transcripts & Verifications
  • Responsible for all aspects of transcript services and verifications for the Krieger School of Arts and Sciences and the Whiting School of Engineering, including Advanced Academic Programs and Engineering for Professionals.
  • Manages the processing of official transcripts, in association with the National Student Clearinghouse and the Student Case Management System.
  • Manage the verification of enrollment and degrees.

Student Status Management
  • Provides administrative support for student status changes and other student data updates.
  • Facilitate the posting of student status changes to the student record.
  • Manage Leave of Absence processing for undergraduate students.

Knowledge, Skills and Abilities
  • Skilled with computer applications such as MS Office Suite: Word, Excel, and Outlook.
  • Excellent interpersonal skills with emphasis on outstanding customer service.
  • Strong attention to detail, accuracy, and organizational skills.
  • Familiarity with federal laws and regulations such as FERPA, Knowledge of JHU academic programs, organizational structure, and policies.
  • Functional experience with OnBase or other document imaging software.

Minimum Qualifications
  • Bachelor's Degree.
  • Three years of job-related experience, including a general knowledge of higher education administrative services and experience working with student information systems.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Five years of related experience is preferred.
  • Prior supervisory experience is preferred.

Classified Title: Asst Director Student Records-Divisional
Job Posting Title (Working Title): Assistant Director Student Records (Office of the Registrar-Homewood)
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $49,200 - $86,200 Annually ($65,983 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon - Fri / 08:30am - 05:00pm
FLSA Status: Exempt
Location: Hybrid/Homewood Campus
Department name: Office of the Registrar Homewood Schools
Personnel area: University Student Services

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About Johns Hopkins University

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Gilman believed that teaching and research go hand in hand—that success in one depends on success in the other—and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. In 145 years, we haven’t strayed from that vision. This is still a destination for excellent, ambitious scholars and a world leader in teaching and research. Distinguished professors mentor students in the arts and music, humanities, social and natural sciences, engineering, international studies, education, business, and the health professions. Those same faculty members, along with their colleagues at the university’s Applied Physics Laboratory, have made us the nation’s leader in federal research and development funding every year since 1979. That’s a fitting distinction for America’s first research university, a place that has revolutionized higher education in the U.S. and continues to bring knowledge and discoveries to the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Baltimore, MD, US

Year founded

1876

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