Student Program Specialist Jobs in Madison, WI (NOW HIRING)

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Position Title:
Program Specialist - College of Integrated Studies - UWW Rock County Campus
Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Academic Program Specialist
Job Duties:
Attention:
The College of Integrated Studies at the University of Wisconsin-Whitewater Rock-County Campus seeks a Program Specialist (Academic Program Specialist, AE010).
Job Summary:
The academic program coordinator contributes to the development, implementation, administration, coordination, and evaluation for bachelor degree completion programs and pathways in the College of Integrated studies to ensure effectiveness in meeting departmental and student development goals and initiatives. These programs include the Bachelor of Applied Arts and Sciences Program, Partners in Engineering Programs, and the K-9 Teaching Emphasis.
The academic program coordinator reports directly to the Director of the Solution Center.
Essential Duties and Responsibilities
Program Coordination

• Serves as a program coordinator of the Bachelor of Applied Arts and Sciences Program
• In conjunction with the Director of the Solution Center, assists with program coordination of other bachelor's level programs in the college (Partners in Engineering Programs, and the K-9 Teaching Emphasis.
• Coordinates with academic partners on program needs
• Develops a recruitment plan for the BAAS and Partners in Engineering Programs
• Liaise with technical college and business partners on program enhancements.
• Coordinates program components and evaluates program effectiveness for continuous improvement.
• Coordinates with College of Education and Professional Studies certifying officer and Director of Clinical experiences for the K-9 Teaching Emphasis licensure requirements.
• Ensures proper documentation of licensure requirements.

Academic Advising

• Serves as advisor for BAAS students by assisting students with program planning, general course selection, registration, and schedule review
• Engage students in decision making processes and promotes appropriate and responsible choices on academic matters such as course selection and degree requirements
• Refer students to appropriate campus resources which could support their success and engagement with the campus community
• Counsel students on academic probation, receiving academic alerts, and/or are identified as being at risk to succeed
• Maintain confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies
• Assists with onboarding students

Department Responsibilities

• Serve as a member of the Solution Center staff and will be cross trained on duties
• Assist with organization and serve as an advisor for Student Orientation and Registration days.
• Participate in student welcome and other campus events
• Serve on college and university committees
• Carry out other duties as assigned

CONDITIONS OF APPOINTMENT:
University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.
Key Job Responsibilities:

• May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.

• Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events

• Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews

• Coordinates program components and evaluates program effectiveness and provides recommendations for improvement

Department:
College of Integrated Studies
Compensation:
Well-qualified candidates can expect a starting annual salary of $50,000.
UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.
Required Qualifications:

• Bachelor's Degree with minimum of three years of professional higher education experience student-facing and/or student support role - OR- Completed Master's degree (years of higher education experience not needed with a completed Master's degree).
• Experience in training, presenting, or teaching diverse populations

Preferred Qualifications:

• Master's degree (or enrollment in a Master's degree program)
• Demonstration of excellent organization, communication, presentation, and interpersonal skills
• Knowledge of EAB Navigate and PeopleSoft
• Experience with academic advising
• Experience working with adult students
• Experience with program management

Knowledge, Skills, and Abilities:

• Excellent interpersonal, oral, and written communication
• Organizational skills
• Exceptional attention to detail
• Ability to work with internal and external teams and partners
• Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills.

How to Apply:
Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

Contact Information:
If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.
For questions regarding this position, please contact:
Tanja Anderson
andersot@uww.edu
(608) 898-5039
To Ensure Consideration:
Applications received by September 10th, 2026, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.
CAMPUS INFORMATION:
UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.
UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.
ORGANIZATION INFORMATION:
The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (https://www.wisconsin.edu).
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
UW IS AN EQUAL OPPORTUNITY EMPLOYER:
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.