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Student Event Assistant Jobs in Virginia (NOW HIRING)

Liberty

Student Assistant (ODAS)

Lynchburg, VA · On-site

$12.77/hr

The principal functions of the position are 1) General Office Support and 2) Event and Program ... * Assist with event promotions (tabling, handing out flyers, etc.) * Interact with students and ...

Liberty University

Student Assistant- OE-2

Lynchburg, VA · On-site

$12.77/hr

The principal functions of the position are 1) General Office Support and 2) Event and Program ... * Assist with event promotions (tabling, handing out flyers, etc.) * Interact with students and ...

Liberty

Student Assistant- OE-2

Lynchburg, VA

$12.77/hr

The principal functions of the position are 1) General Office Support and 2) Event and Program ... * Assist with event promotions (tabling, handing out flyers, etc.) * Interact with students and ...

Liberty

Student Activities Event Staff

Lynchburg, VA · On-site

$12.77/hr

The Campus Rec Student Worker is responsible for performing operational tasks for Campus Recreation ... Regularly assist with events and operations during evening, nights, or weekend hours. Attend all ...

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Student Event Assistant information

What is a student event assistant?

Student Event Assistants are individuals, often students themselves, who help plan, organize, and run events on behalf of a school, college, or university. Their duties typically include setting up event spaces, assisting with registration, managing equipment, and providing information to attendees. They play a key role in ensuring events run smoothly and may work on a wide range of activities, from academic conferences to social gatherings. This role helps students gain valuable organizational and teamwork skills while contributing to campus life.

What are the key skills and qualifications needed to thrive as a student event assistant, and why are they important?

To thrive as a Student Event Assistant, you need strong organizational skills, attention to detail, and the ability to multitask, generally supported by experience in event planning or a related field. Familiarity with event management software, scheduling tools, and basic office systems is often required. Excellent communication, teamwork, and problem-solving abilities help you adapt quickly and deliver positive experiences. These skills ensure efficient event execution, effective collaboration, and high satisfaction for participants and stakeholders.

What are some common challenges faced by student event assistants, and how can they be effectively managed?

Student Event Assistants often encounter challenges such as managing tight deadlines, coordinating multiple tasks simultaneously, and adapting to last-minute changes in event plans. Effective time management and clear communication with team members and supervisors are crucial for overcoming these hurdles. Being proactive, flexible, and maintaining a positive attitude can help ensure successful events and foster strong working relationships within the event planning team.

What is the difference between Student Event Assistant vs Event Coordinator?

AspectStudent Event AssistantEvent Coordinator
Required CredentialsHigh school diploma or ongoing college educationRelevant experience, sometimes certifications in event planning
Work EnvironmentCampus events, student organizations, part-time rolesCorporate, nonprofit, or large-scale public events
Employer & Industry UsageEducational institutions, student groupsEvent planning companies, corporations, nonprofits
Search & Comparison IntentLooking for entry-level event support rolesSeeking professional event planning careers

The Student Event Assistant typically supports event setup, registration, and logistics within educational settings, often as a part-time or entry-level role. In contrast, an Event Coordinator manages entire event planning processes, including budgeting, vendor management, and client communication, often requiring more experience. While both roles involve event support, the Student Event Assistant is more focused on assisting and executing tasks, whereas the Event Coordinator oversees the full event lifecycle.

What are the most commonly searched types of Student Event jobs in Virginia?

The most popular types of Student Event jobs in Virginia are:

What cities in Virginia are hiring for Student Event Assistant jobs?

Cities in Virginia with the most Student Event Assistant job openings:

Student Event Assistant jobs near you

Employer Relations Student Event Assistant (Student Wage)

The University of Virginia

Charlottesville, VA • On-site

$16.50 - $16.75/hr

Part-time

Re-posted 12 days ago

University Of Virginia rating

7.9

Company rating: 7.9 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

209th of 620 rated colleges and universities

Job description

Department Overview
The UVA Career Center partners with employers, students, faculty, and alumni to support career exploration, experiential learning, and employment opportunities for UVA students.
The Employer Relations team builds and maintains relationships with organizations recruiting at UVA while coordinating career fairs, networking events, information sessions, interviews, and other employer engagement opportunities throughout the academic year.
Position Overview
The Employer Relations Student Event Assistant plays an important role in supporting employer engagement efforts across Grounds. Event Assistants help create a welcoming, professional, and organized experience for employers visiting UVA while ensuring students have access to high-quality recruiting and networking opportunities.
This position provides hands-on experience in event operations, customer service, professional communication, problem solving, and employer relations.
Essential Functions and Responsibilities
  • Welcome employers and serve as an on-site point of contact during recruiting events.

  • Assist employers with event logistics and navigation across Grounds.

  • Assist with event setup and breakdown, including signage, materials, registration tables, and room preparation.

  • Monitor event spaces to ensure activities run smoothly and on schedule.

  • Support information sessions, networking events, workshops, coffee chats, interviews, and career fairs.

  • Assist with event technology and troubleshoot minor issues.

  • Collect employer attendance and contact information.

  • Complete event reports, attendance tracking, and post-event documentation.

  • Support additional Employer Relations projects as assigned.

Qualifications & Expectations
Required Qualifications:
  • Current UVA undergraduate or graduate student

  • Strong interpersonal and communication skills

  • Dependable and punctual

  • Ability to work independently and as part of a team

  • Willingness to work evening hours

Preferred Qualifications:
  • Federal Work Study eligibility preferred
  • Customer service experience

  • Event support or hospitality experience

  • Familiarity with Microsoft Office and Google Workspace

Professional Expectations:
  • Arrive on time and prepared for scheduled shifts

  • Maintain a professional appearance and demeanor

  • Communicate proactively with supervisors

  • Demonstrate flexibility and adaptability during events

Student Learning Outcomes
Students who successfully complete this role may:
  • Develop professional communication skills through direct interaction with employers and university stakeholders.

  • Gain experience coordinating and supporting large-scale events.

  • Strengthen problem-solving and decision-making abilities in real-time environments.

  • Build confidence navigating professional settings.

  • Learn how employers recruit and engage with college talent.

  • Gain exposure to higher education administration and employer relations operations.

Career Readiness Competencies
Career & Self-Development, Communication, Critical Thinking, Equity & Inclusion, Leadership, Professionalism, Teamwork, and Technology.
Training & Professional Development
Student employees will receive position-specific onboarding and training, ongoing coaching and mentorship, exposure to employer recruiting strategies, and regular feedback to support professional growth.
Additional Requirements
  • Availability during key recruiting periods is strongly preferred.

  • Ability to lift and carry event materials up to 25 pounds occasionally.

  • Ability to stand and move throughout event spaces for extended periods when necessary.

Application Process
Required Application Materials:
  • Resume

  • Brief statement of interest or cover letter

Selected candidates will participate in an interview with members of the Employer Relations team.
Contact Information
Primary Contact: Brittany Burton, Assistant Director, Employer Relations
Email: xuv8bu@virginia.edu
Pay Range: $16.50-$16.75
MINIMUM REQUIREMENTS
Education: Current undergrad UVA student
Experience: None
Licensure: None
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.

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About University of Virginia

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The University of Virginia is distinctive among institutions of higher education. Founded by Thomas Jefferson in 1819, the University sustains the ideal of developing, through education, leaders who are well-prepared to shape the future of the nation.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Charlottesville, VA, US

Year founded

1819

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