Stonehaven Jobs (NOW HIRING)

The Human Resources (HR) Coordinator plays an integral role in the success of our team, our community and creating a place our residents are proud to call home. The purpose of this position is to manage human resources and the business office functions of the community in accordance with current standards, guidelines, and established policies.
Shift: Days, Monday-Friday
Wage: $27-$32/hour, based on experience
Essential Job Functions
Human Resources Functions (80%)

• Handle tasks related to pre-boarding/onboarding new team members, coordination and implementation of new hire orientation and coordinating with cross-functional departments to ensure an exceptional first-day experience.
• Monitor team member surveys including new hire, pulse and exit interview and follow up with appropriate individuals.
• Assist in the administration of FMLA/ADA process through our 3rd party administrator and provide support to Team Members as needed.
• Work with leaders on employee relations or performance issues.
• Provide daily HR support to Team Members.
• Maintain the integrity and confidentiality of personnel records and HRIS system according to policy and compliance with state and federal requirements.
• Ensure training and education are completed per job requirements and facilitate communication between departmental management regarding Team Member credentialing renewals.
• Performs periodic audits of personnel records to ensure that all required documents are collected and filed appropriately.
• Assist in the communication & interpretation of the Team Member handbook.
• Educate Team Members on their benefit options and enrollment process.
• Support HR functions including new company initiatives, day to day follow up and all HR administrative needs.
• Perform other human resources related duties as assigned.

Business Office Functions (10%)

• Responsible for collection of A/R in adherence to company collection policies and procedures.
• Maintain daily facility census, reconciling discrepancies with other departments.
• Responsible for cash management, including scanning deposits, monitor petty cash funds (if applicable), oversee resident trust (if applicable) and bank reconciliations.
• Respond to questions related to billing and resolve requests from residents and/or responsible parties and work to resolve issues and concerns with other Team Members as needed.
• Remain up to date with Company, Federal and State billing guidelines.
• Perform other financial related duties as assigned.

Payroll Management Functions (10%)

• Keep employee records up to date by processing employee status changes, promotions, transfers, terminations, wage increases, and new hires in a timely fashion within the HRIS system.
• Maintain payroll data while ensuring departments are submitting & approving Team Member timesheets within acceptable deadlines.
• Review timecards after manager approval, verifying available hours, calculating miscellaneous pay, entering deductions.
• Set up new Team Members in the Time and Attendance system.
• Perform other financial related duties as assigned.

Knowledge and Critical Skills

• Be able to make independent decisions and follow instructions.
• Deal tactfully with personnel, prospects, residents, family members, visitors, government agencies/personnel, and the public.
• Communicate effectively in a manner that is sufficient for supervisors, team members, prospects, residents, and families.
• Must be able to speak, write and understand English in a manner that is sufficient for effective communication with supervisors, team members, residents, and families.
• Knowledge/proficiency of Microsoft Office Suite and electronic health record (EHR) billing systems.
• Working knowledge of Federal, State and Local employment law practices.

Education and Experience

• Must meet all applicable state and federal requirements for this position.
• High school diploma or general equivalency is required.
• 1 - 3 years' experience working within an office environment.
• Prior experience in human resources leadership in healthcare setting is preferred.
• SHRM-CP or PHR certification is preferred.
• Knowledge of basic generally accepted accounting principles.

Stonehaven Senior Living has served the Eagan community for many years. Here, team members serve a range of lifestyles and care levels, including independent living, assisted living, and memory care. We take pride in delivering Platinum Service®, our commitment to put residents and their families at the heart of everything we do. Join our team and come see why our team members consistently place Stonehaven Senior Living above other communities as a great place to work.
Enjoy the total rewards of competitive pay plus benefits centered on you while performing meaningful work.