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State Secretary Jobs in Tennessee (NOW HIRING)

Morgan & Morgan

Presuit Secretary

Memphis, TN · On-site

$20/hr

... state or local laws. E-Verify This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E ...

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Showing results 21-40

All JobsState Secretary JobsState Secretary Jobs in Tennessee

State Secretary information

See Tennessee salary details

$22.2K

$41.7K

$57.2K

How much do state secretary jobs pay per year?

As of Aug 10, 2026, the average yearly pay for state secretary in Tennessee is $41,700.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,000.00 and $47,600.00 per year, depending on experience, location, and employer.

How does a state secretary typically collaborate with other government officials and departments?

As a State Secretary, collaboration with various government officials and departments is a core part of the role. You will often serve as a liaison between the executive office and specific departments, ensuring that policies and directives are communicated clearly and implemented efficiently. Regular meetings, interdepartmental committees, and joint task forces are common methods for fostering coordination. Success in this role depends on strong communication skills, an understanding of governmental processes, and the ability to build relationships across multiple levels of government.

What is the difference between State Secretary vs Government Clerk?

AspectState SecretaryGovernment Clerk
Required CredentialsTypically higher education, often in political science or public administrationHigh school diploma or equivalent, sometimes post-secondary education
Work EnvironmentGovernment offices, political settings, administrative rolesGovernment agencies, administrative offices, public service environments
Employer & Industry UsageUsed in government ministries, departments, and political officesCommon in government agencies, public sector organizations
Common Search & Comparison IntentUnderstanding roles in government administration, political hierarchyClarifying administrative support roles in government

The main difference between a State Secretary and a Government Clerk lies in their responsibilities and qualifications. A State Secretary typically holds a higher-level, policy-involved position requiring advanced education, while a Government Clerk performs administrative tasks with less formal education. Both roles are integral to government operations but serve different functions within the public sector.

What are the key skills and qualifications needed to thrive as a state secretary, and why are they important?

To thrive as a State Secretary, you need a strong background in public administration, policy analysis, and legal or governmental procedures, often supported by an advanced degree in public policy, law, or a related field. Familiarity with legislative management systems, government databases, and regulatory compliance software is typically required. Leadership, diplomatic communication, and organizational skills help manage complex stakeholder relationships and coordinate state operations. These competencies are crucial for ensuring effective policy implementation, transparent governance, and the smooth functioning of state administrative processes.

What is a state secretary?

State Secretaries are high-ranking government officials who typically serve as the head of a specific department or ministry within a state or national government. Their responsibilities often include overseeing policy implementation, advising senior government leaders, and representing their department in official matters. The specific duties and level of authority of a State Secretary can vary depending on the country and the government structure. In some countries, the State Secretary is similar to a deputy minister, while in others, they may act as the chief administrator of a particular governmental area.
What cities in Tennessee are hiring for State Secretary jobs? Cities in Tennessee with the most State Secretary job openings:
State Secretary jobs near you
Infographic showing various State Secretary job openings in Tennessee as of August 2026, with employment types broken down into 68% Full Time, 16% Part Time, 11% Temporary, and 5% Contract. Highlights an 100% In-person job distribution, with an average salary of $41,700 per year, or $20 per hour.

School Secretary - 211 days

Hamilton County Schools

Chattanooga, TN • On-site

Full-time

Re-posted 16 days ago

Hamilton County Department Of Education rating

7.5

Company rating: 7.5 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

57th of 221 rated education and training

Job description

Overview
Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstanding leaders, teachers, support staff, and district employees who desire to make a difference in the lives of students. With nearly 75 schools, we are confident that you can find your place in Hamilton County.
Learn more about working for Hamilton County Schools at careers.hcde.org and get to know us and our strategic plan, Opportunity 2030.
The purpose of this job is to perform secretarial/clerical work associated with processing various information and documentation relating to an assigned department.
Tyner Middle High Academy, located in Chattanooga, Tennessee, is a vibrant 6-12 learning community where strong relationships, academic excellence, and a family-centered culture form the foundation of our work. As a zoned magnet school, Tyner welcomes students from across the Chattanooga area, creating a rich and diverse environment where every learner is valued and every educator plays a crucial role in shaping the future.
Why Teach at Tyner?
At Tyner, we believe great teaching changes lives. Our educators work collaboratively to create welcoming classrooms grounded in high expectations, engaging instruction, and strong student-teacher relationships. From grades 6-12, students benefit from one-to-one technology, innovative learning environments, and consistent instructional practices that help them excel academically and socially.
Tyner Middle High Academy is committed to supporting and developing teachers. Academic coaches, mentor teachers, and collaborative teams provide ongoing guidance, feedback, and professional learning opportunities. Administrators are deeply invested in both teacher and student success, fostering a culture where staff feel empowered, appreciated, and equipped to grow personally and professionally.
A High School Experience Built for the Future
At the high school level, every student is enrolled in one of our nationally recognized Future Ready Institutes-the EPB Institute of Technology and Networking, the UTC Institute of Teaching and Learning, or the Institute of Health Services. Tyner is the only magnet school in Hamilton County where every student participates in an institute program that blends rigorous academics with hands-on, career-centered learning. This approach creates powerful partnerships, real-world experiences, and meaningful connections between students and staff.
Responsibilities
  • Acts in a professional, respectful, and welcoming manner at all times.
  • Creates a customer-focused climate and provides quality services and support to school and other stakeholders.
  • Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures.
  • Directs the work occurring within the school's main office.
  • Assists with activities pertaining to startup of the school year; conducts registration day for new students; prepares student packets for first day of school; prepares pre-registration forms/paperwork and assists with pre-registration/registration activities; distributes new books to teachers/students; provides other assistance as needed.
  • Assists with activities pertaining to the closing of the school year.
  • Processes a variety of documentation associated with departmental operations within designated timeframes and per established procedures.
  • Provides secretarial support for school administrator(s) and staff members at assigned school; schedules meetings/appointments and maintains daily schedule for administrator(s); designs forms for departmental use; composes, types, edits, and proofreads correspondence; supervises work of office aides as assigned.
  • Processes documentation pertaining to payroll/personnel activities; reviews and reconciles electronic and paper timesheets for accuracy, researches and alerts administrator(s) to discrepancies, and forwards to payroll for payment; maintains records of absences and available sick/vacation/personal days.
  • Ensures accurate substitute sign-in and verifies that each substitute has a job number. Monitors status of substitute teachers and/or assists in securing substitute teachers as needed.
  • Coordinates communications between administrator(s) and school staff, Central Office staff, parents, and outside individuals/organizations; assists staff with questions or problems; mediates with upset/irate parents; assists with problem resolution.
  • Answers telephone calls and greets visitors in a timely fashion; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; retrieves messages from voice mail; initiates and returns calls as necessary.
  • Performs customer service functions; provides information/assistance regarding school programs, services, activities, procedures, forms, fees, or other issues; distributes forms/documentation; responds to routine questions/complaints and initiates problem resolution.
  • Maintains and updates school calendar; schedules school meetings/activities; prepares and distributes calendars/schedules of school activities, events, and timeframes.
  • Coordinates travel arrangements, accommodations, conference/seminar registrations, or other travel-related plans for school staff.
  • Contacts police for assistance during a disturbance as directed by school administration or School Resource Officer; maintains open communications until resolution of incident.
  • Receives and communicates school transportation changes with appropriate students and staff. Manages student bus passes as appropriate.
  • Assists in planning or coordinating various meetings; transcribes meeting minutes as needed; assembles packets and prepares packets for mailing; distributes meeting agendas, minutes, packets or other meeting materials; coordinates room/facility reservations, meeting room setup, food/beverages, or other details for various meetings/activities.
  • Assists in organizing and/or conducting special projects, special activities, fundraisers, field trips, drills, or other events; organizes volunteer workers to assist with various school events; assists in coordinating various activities involving parents, students, teachers, and/or administrators.
  • Processes documentation pertaining to purchasing activities; prepares and distributes purchase orders.
  • Assists with graduation activities; prepares graduation lists; orders diplomas, caps, gowns, and diploma covers.
  • Assists with bookkeeping functions; reconciles monies received with teacher collection logs; receipts money received for various fees/services; prepares bank deposits and forwards revenues as appropriate; writes checks as needed; maintains purchase order log; issues purchase orders.
  • Generates work orders via computer; enters data pertaining to requested repair/maintenance work into computer; forwards work order requests electronically to appropriate personnel.
  • Copies and distributes monthly calendars, newsletters; copies, assembles, and distributes teacher handbooks and student handbooks.
  • Produces various reports for distribution to various individuals or submission to state/federal agencies.
  • Monitors inventory of department equipment, forms, and supplies; maintains fixed asset inventory; ensures availability of adequate materials to conduct work activities; initiates requests/orders for new/replacement supplies.
  • Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; prepares outgoing mail for pickup; processes or assists in processing mass mailing projects.
  • Maintains file system of various files/records; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents; prepares old files for storage.
  • Communicates through the proper channels to keep supervisor and other appropriate personnel informed of impending problems or events of unusual nature.
  • Follows established procedures to ensure assigned areas are safe.
  • Works collaboratively with administrators, faculty, staff, and stakeholders.
  • Attends work and arrives to work on time.
  • Maintains confidentiality.
  • Adheres to the Teacher Code of Ethics as defined by Tennessee Law.
  • Complies with accounting and financial policies and procedures involving the handling of money and property, as well as other Board policies.
  • Performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed; provides technical assistance/support for use of department computers, copy machines, facsimile machine, or other equipment; provides monthly counts of copy volume to vendor.
  • Maintains student attendance records; enters attendance data into computer; generates computer reports of attendance; assists with other attendance-related activities as needed.
  • Uses computers and other technology to enter and access information related to essential job functions.
  • Coordinates operation of school bookstores as assigned.
  • May assist with clinic activities; takes temperatures of sick/injured children; oversees completion of accident reports; provides minor first aid, such as applying ice or bandages; contacts parents/guardians to pick up sick/injured children; maintains medication records and dispenses medication to students according to policy.
  • May operate a motor vehicle to conduct various work activities.
  • Performs other duties as assigned.

Qualifications
Knowledge/Education/Experience:
  • High school diploma or GED required; college-level course work or vocational training in office administration, basic bookkeeping, and personal computer operations preferred; three (3) years previous experience and/or training that includes secretarial work, office administration (preferably in a school environment), basic bookkeeping, customer service, and personal computer operations preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possession and maintenance of valid Tennessee Appointment of Notary Public certification. May require possession and maintenance of valid Tennessee driver's license.

Skills/Qualifications:
  • Demonstrates excellent verbal and written communication skills to deal effectively with all stakeholders.
  • Demonstrates the ability to effectively prioritize and manage multiple tasks.
  • Demonstrates the ability to perform addition, subtraction, multiplication and division; the ability to calculate decimals and percentages; the ability to utilize fractions and interpret financial data.

Compensation:
Salary is based on a combination of relevant education and experience.
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